precludesc.ct10000.com

SerialNo.
N6711NAFO/COM-SCDoc.
17-05NorthwestAtlanticFisheriesOrganizationReportoftheNAFOWorkingGrouponImprovingEfficiencyofNAFOWorkingGroupProcess(E-WG)Meeting2017viaWebExNAFODartmouth,NovaScotia,Canada20172ReportoftheNAFOImprovingEfficiency,2017NorthwestAtlanticFisheriesOrganizationwww.
nafo.
intReportoftheNAFOWorkingGrouponImprovingEfficiencyofNAFOWorkingGroupProcess(E-WG)Meeting2017viaWebEx1.
OpeningbytheChair,FredKingston(NAFOSecretariat)32.
AppointmentofRapporteur33.
AdoptionofAgenda.
34.
ReviewscheduleforupcomingJointCOM-SCWorkingGroupsfor2017(FC-SCWP17-01Rev.
2).
35.
ReviewfeedbackreceivedfromWorkingGroupmeetingsandtheSTACTICIntersessionalmeetingsincethelastmeetingon30January2017(COM-SCWP17-02)36.
Identifymechanismstoimproveefficiencies,maximizemeetingopportunitiesandsharebestpractices.
47.
Othermatters.
48.
RecommendationstoforwardtotheCommission(COM)59.
Adjournment.
5Annex1.
ListofParticipants.
6Annex2.
Agenda.
73ReportoftheNAFOImprovingEfficiency,2017NorthwestAtlanticFisheriesOrganizationwww.
nafo.
intReportoftheNAFOWorkingGrouponImprovingEfficiencyofNAFOWorkingGroupProcess(E-WG)Meeting2017viaWebEx1.
OpeningbytheChair,FredKingston(NAFOSecretariat)ThemeetingoftheWorkingGrouponImprovingEfficiencyofNAFOWorkingGroupProcess(E-WG)wasopenedon28June2017at09:00hours(AtlanticDaylightTime)viaWebEx.
TheNAFOExecutiveSecretaryandmeetingChair,FredKingston,welcomedalldelegatestothemeeting(Annex1).
2.
AppointmentofRapporteurTheNAFOSecretariatwasappointedrapporteur.
3.
AdoptionofAgendaTheagendawasadoptedascirculated(Annex2).
4.
ReviewscheduleforupcomingJointCOM-SCWorkingGroupsfor2017(FC-SCWP17-01Rev.
2)TheExecutiveSecretarybrieflyprovidedanoverviewoftherevisedWorkingPaper,notingthat,exceptforanenvisagedmeetingoftheAdhocvirtualNAFOWebsiteRe-designWorkingGroup:PhaseII–DataClassification,alltheWorkingGroupmeetingsforthisyearhavenowbeenscheduled.
5.
ReviewfeedbackreceivedfromWorkingGroupmeetingsandtheSTACTICIntersessionalmeetingsincethelastmeetingon30January2017(COM-SCWP17-02)TheWorkingGroupbrieflyreviewedthefeedbackreceivedfromthree(3)NAFOsubsidiarybodiesthatmetsincethelastE-WGmeetinginJanuary2017.
Thediscussionatthesesubsidiarybodies'meetingsfocusedontherecommendationsofthepreviousE-WGmeeting,namely:Thepossibilityofallocatingtwo-weektimeperiod(s)annuallytoscheduleproposedWorkingGroupsmeetings;andThedevelopmentofaclearcommunicationmechanismamongstNAFO'ssubsidiarybodiestoallowimprovedcollaborationbetweenthemintersessionally.
Theparticipantsatallthreemeetingsexpressedsomesupportforthefirstrecommendation.
Itwasnotedthattheallocationoftwo-weektimeperiodsshouldnotinanywayprecludeschedulingmeetingsoutsidetheseperiods.
ItwasalsosuggestedthattheSecretariatshouldprepareateveryAnnualMeetingaproposedmeetingcalendarindicatingpossibletwo-weektimeperiodsfortheproceedingNAFOyear.
ConcerningthesecondrecommendationregardingaclearercommunicationmechanismamongstNAFOsubsidiarybodies,theparticipantsatthemeetingsconsideredthatthiswasdesirable,butmorereflectionwasneededtodeterminehowtodothis.
Inthiscontext,oneofthemeetingreportsstatedthatanoptioncouldbetorevisethetermsofreferenceofthevariousWorkingGroupsandSTACTICtoallowtherespectiveChairstoopenlycommunicateamongstthemselves.
TheChairoftheScientificCounciladdedthatitwasusefulforherandanothermemberoftheScientificCounciltoattendtherecentmeetingoftheSTACTICObserverProgramReviewWorkingGrouptodiscusshowtheScientificCouncilcouldprovideinputintopotentialchangestotheNAFOobserverprogramthatcouldimprovetheuseoffisheryobserverdataforscientificpurposes.
4ReportoftheNAFOImprovingEfficiency,2017NorthwestAtlanticFisheriesOrganizationwww.
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int6.
Identifymechanismstoimproveefficiencies,maximizemeetingopportunitiesandsharebestpracticesConcerningtheallocationofanumberoftwo-weektimeperiods,theE-WGconsideredtheallocationofthree(3)two-weekperiods,namelyatwo-weekperiodaroundtheendofFebruaryandthebeginningofMarch;anothertwo-weekperiodaroundtheendofAprilandthebeginningofMay,whichwouldincludetheweekforthetraditionalSTACTICintersessionalmeeting;andafinaltwo-weekperiodthatwouldalternateannuallybetweenthelasttwofullweeksofJulyandthelasttwofullweeksofAugust.
AJulyorAugustperiodwouldberequiredbecause(atleast)theWG-EAFFMshouldbescheduledaftertheJuneSCmeetingtotakeaccountanyadvicecomingoutfromthatmeeting.
ItwouldalternateeachyearbetweentheJulyandAugustdatestotrytoaccommodatesomewhattheconflictingtraditionalsummervacationmonthsofanumberofCPs.
Thesetwo-weekperiodswouldnotrequiremeetingsofNAFOsubsidiarybodiestomeetduringthosedatesnorwouldtheyprecludetheschedulingofmeetingsofNAFOsubsidiarybodiesoutsidethosedates.
TheSecretariatcouldproposethespecificperiodsfortheupcomingNAFOyearateachAnnualMeetingforconsiderationbyCPs.
Ifthisproposalisacceptable,andoncespecificperiodsareproposed,itwouldalsobeusefulifCPscouldchecktheirrespectiveholidayschedules,aswellastheknownmeetingschedulesofotherRFMOs,todetermineduringtheAnnualMeetingwhetherthereareanyconflictsand,ifso,whethertheproposedmeetingperiodscanbeadjusted.
ConcerningthedevelopmentofaclearcommunicationmechanismamongstNAFO'ssubsidiarybodies,theE-WGconsideredthatRule5.
1oftheCommission'sRulesofProcedures,whichbasicallyisthetermsofreferenceforSTACTIC,beamendedtoaddaprovisionallowingSTACTICintersessionallytoreceiveinputfrom,orprovideinputto,theScientificCounciland/oranyotherNAFOsubsidiarybody,withouthavingtogoformallythroughtheCommission.
SincetheChairofSTACTICwasunabletoattendthismeeting,theSecretariatofferedtocontacttheChairtoseewhetherthisproposalcouldaddressSTACTIC'scommunicationconcerns[Subsequenttothemeeting,theSecretariatcontactedtheChairofSTACTIConthismatter.
TheChair,inprinciple,agreedwiththisproposalanditwasagreedthattheSecretariat,inconsultationwiththeChairofSTACTIC,willpresentaproposaltoSTACTICatthenextAnnualMeeting.
]ItwasalsomentionedthattherespectivetermsofreferenceofalltheWorkingGroupsmayneedtobeslightlyamendedtoensuresuchinter-communication.
TheE-WGalsobrieflydiscussedwhetherCPsshouldconsiderreducingthenumberofWorkingGroups.
Inparticular,itwasmentionedthattheremainingoutstandingmatterswithinthepurviewoftheWG-CRortheWG-BDScouldbesubsumedundertheotherWorkinggroupsandtheirrespectivetermsofreferenceoftheremainingWorkingGroupscouldbeamendedaccordingly.
TheChairoftheWG-EAFFMraisedconcernsaboutthetimelyreportingofNAFOmeetingsthisyear.
HementionedinparticularthelongdelayinproducingtheWG-ESAmeetingreport,whichonlywasfinalizedjustbeforetheJuneSCmeeting,thatmadeitdifficultforhim,asco-Chair,todeveloptheagendaforhisworkinggroupmeeting.
HerecognizedthatthisyeartherehasbeenalotofmeetingstoaddresstheGreenlandhalibutissue,inparticularformembersoftheSC,whichhasmeantthattheremaynothavebeenenoughtimebetweenthesemeetingstoproducefinalreports(andtherewasnotenoughtimeduringthesemeetingstodothereportatthemeetingitself).
However,heaskedwhetherdraftreportscouldbedistributedmorewidelytoalertCPsearlieraboutwhathadbeendiscussedattheserespectivemeetings.
7.
OthermattersNoothermatterswereraised.
5ReportoftheNAFOImprovingEfficiency,2017NorthwestAtlanticFisheriesOrganizationwww.
nafo.
int8.
RecommendationstoforwardtotheCommission(COM)TheWorkingGrouponImprovingEfficiencyofNAFOWorkingGroupProcessrecommendsthefollowing:Three(3)two-weekperiodsbesetasideeveryyearforpossibleNAFOintersessionalmeetings,namely:oatwo-weekperiodaroundtheendofFebruaryandthebeginningofMarch;oanothertwo-weekperiodaroundtheendofAprilandthebeginningofMay,whichwouldincludetheweekforthetraditionalSTACTICintersessionalmeeting;andoafinaltwo-weekperiodthatwouldalternateannuallybetweenthelasttwofullweeksofJulyandthelasttwofullweeksofAugust.
Thesetwo-weekperiodswouldnotrequiremeetingsofNAFOsubsidiarybodiestomeetduringthosedatesnorwouldtheyprecludetheschedulingofmeetingsofNAFOsubsidiarybodiesoutsidethosedates.
Forthe2017-2018NAFOyear,theWorkingGroupproposesthefollowingperiods,beconsideredforNAFOintersessionalmeetings:o26Februaryto9March2018;o30Aprilto11May2018;ando13to24August2018Rule5.
1oftheNAFORulesofProcedures:CommissionbeamendedtoaddaprovisionallowingSTACTICintersessionallytoreceiveinputfrom,orprovideinputto,theScientificCounciland/oranyotherNAFOsubsidiarybody,withouthavingtogoformallythroughtheCommission.
TheSecretariat,inconsultationwiththeChairofSTACTIC,willpresentaproposaltoSTACTICatthenextAnnualMeeting.
TheWorkingGrouponImprovingEfficiencyofNAFOWorkingGroupProcesscontinueitsworkforthe2017-2018NAFOyearunderthesameTermsofReference.
9.
AdjournmentThemeetingadjournedat09:45hours(AtlanticDaylightTime).
6ReportoftheNAFOImprovingEfficiency,2017NorthwestAtlanticFisheriesOrganizationwww.
nafo.
intAnnex1.
ListofParticipantsVICE-CHAIROFTHECOMMISSIONTairov,Temur.
RepresentativeoftheFederalAgencyforFisheriesoftheRussianFederationinCanada,47WindstoneClose,Bedford,NovaScotia,B4A4L4Tel:+19024050655–Email:temurtairov@mail.
ruCHAIROFTHESCIENTIFICCOUNCILSosebee,Katherine.
ScienceAdvisor,NortheastFisheriesScienceCenter,NationalMarineFisheriesService,166WaterSt.
,WoodsHole,MA02543-1026,USATel:+15084952372–Email:katherine.
sosebee@noaa.
govCO-CHAIROFTHEWG-EAFFMDay,Robert.
InternationalFisheriesManagementandBilateralRelation,FisheriesandOceansCanada,200KentSt.
,Ottawa,ONK1A0E6Tel:+16139916135–Email:robert.
day@dfo-mpo.
gc.
caCO-CHAIROFTHEWG-RBMSHvingel,Carsten.
InstituteofMarineResearch,HeadofResearchGroup,POBox1870Nordnes,5817Bergen,NorwayTel:+4795980565–Email:carsten.
hvingel@imr.
noDENMARK(INRESPECTOFFAROEISLANDSANDGREENLAND)Hansen,JóannesVitalis.
HeadofDelegation,MinistryofForeignAffairsandTrade,Tinganes,FO-100Tórshavn,FaroeIslandsTel:+298(556)142–Email:JoannesV@uvmr.
foRasmussen,ElisabethFransiska.
MinistryofForeignAffairsandTrade,Tinganes,FO-100Tórshavn,FaroeIslandsTel:+298(556)142–Email:elisabethr@uvmr.
foNAFOSECRETARIAT2MorrisDr.
,Suite100,Dartmouth,NS–Tel:+1(902)468-5590Kingston,Fred.
ExecutiveSecretary–Email:fkingston@nafo.
intGoodick,Stan.
DeputyExecutiveSecretary–Email:sgoodick@nafo.
intFederizon,Ricardo.
SeniorFisheriesManagementCoordinator–Email:rfederizon@nafo.
intLeFort,Lisa.
ExecutiveAssistant–Email:llefort@nafo.
int7ReportoftheNAFOImprovingEfficiency,2017NorthwestAtlanticFisheriesOrganizationwww.
nafo.
intAnnex2.
Agenda1.
OpeningbytheChair,FredKingston(NAFOSecretariat)2.
AppointmentofRapporteur3.
AdoptionofAgenda4.
ReviewscheduleforupcomingJointCOM-SCWorkingGroupsfor2017(FC-SCWP17-01Rev.
2)5.
ReviewfeedbackreceivedfromWorkingGroupmeetingsandtheSTACTICIntersessionalmeetingsincethelastmeetingon30January2017(COM-SCWP17-02)6.
Identifymechanismstoimproveefficiencies,maximizemeetingopportunitiesandsharebestpractices7.
Othermatters8.
RecommendationstoforwardtotheCommission(COM)9.
Adjournment