stipulatedac

AC2019DUBLINCITYUNIVERSITYACADEMICREGULATIONSFORPOSTGRADUATEDEGREESBYRESEARCHANDTHESISDateofmostrecentAcademicCouncilapproval:17thJune2019Page2of36Contents1.
PRINCIPLES.
41.
1DoctoralAwards.
41.
2Master'sDegreebyResearch62.
GENERALREGULATIONS.
73.
QUALIFICATIONREQUIREMENTS84.
APPLICATIONANDREGISTRATIONPROCEDURES95.
PERIODOFTIMEFORCOMPLETIONOFRESEARCHPROGRAMMES96.
DEFERRAL/WITHDRAWAL.
107.
SUPERVISIONOFPROGRAMMESOFRESEARCH118.
ASSESSMENTPROCEDURES.
158.
1AnnualProgression.
158.
2Assessmentforconfirmationon,ortransferto,thePhDRegister.
168.
3NoticeofIntentiontoSubmitforExamination.
178.
4AssessmentProcessesforCandidatesforaResearchDegree.
178.
5FacultyAwardsBoardsforResearchDegrees.
188.
6ApprovalofawardsbyAcademicCouncil.
189.
THESISFORMAT.
199.
1FormatsofResearchThesis.
199.
2ThesisSubmissionProcedure.
229.
3ThesisOwnershipandAccess.
239.
4ThesisDesignandLayout2410.
APPOINTMENTOFEXAMINERSFORRESEARCHDEGREES.
2510.
1SelectionandNominationofInternalExaminers2610.
2SelectionandNominationofExternalExaminers.
2610.
3AppointmentandExaminationProcedures.
2811.
REGULATIONSFOREXAMINATIONSFORMASTER'S,PhDDEGREESBYRESEARCHANDPROFESSIONALDOCTORATES.
2911.
1InternalandExternalExaminers2911.
2ExaminationoftheThesis2911.
3VivaVoceExamination.
3011.
4Examiners'ReportsandRecommendations3011.
5RemitoftheIndependentChairperson3211.
6ProcedureafterExamination3312.
FACULTYAWARDSBOARDSFORRESEARCHDEGREES.
3312.
1EstablishmentofFacultyAwardsBoardsforResearchDegrees33Page3of3612.
2SchedulingofFacultyAwardsBoardsforResearchDegrees.
3312.
3RemitofFacultyAwardsBoardforResearchDegrees3412.
4DocumentationforMeetings.
3413.
APPEALS.
3413.
1Appealssubmission3413.
2TheGRSBAppealsStandingCommittee3513.
3GroundsforAppeal3513.
4OutcomeofanAppeal.
36Page4of361.
PRINCIPLESAcademicRegulationsforPostgraduateDegreesbyResearchandThesisrelatetotheresearchdegreeofferingsofDublinCityUniversity(DCU).
TheyaredesignedtosafeguardboththeacademicstandardsoftheUniversityandtheinterestsofindividualstudents.
TheseregulationsapplytotwotypesofdoctoralawardsofferedbytheUniversity–DoctorofPhilosophy(PhD)andProfessionalDoctorate.
IssuesrelatingtoHigherDoctorates(DSc,DEng,DLitt,LLD)aredealtwithinaseparatedocument,ProvisionsandRegulations:HigherDoctorates.
Inadditiontomakingdoctoralawards,theUniversitymakesawardsatMaster'slevelonthebasisofresearch,andthesearealsosubjecttotheseregulations.
TheseregulationsareguidedbytheUniversity'sMarksandStandards;theIrishUniversitiesQualityBoard's'GoodPracticeintheOrganisationofPhDProgrammesinIrishHigherEducation',2ndedition(2009);andtheNationalFrameworkforDoctoralEducation(2015).
TheregulationsapplytoallresearchstudentsregisteredinDCU,irrespectiveoftheinstitutioninwhichtheycommencedtheirstudies.
ReferenceismadeinthedocumentwhereanexceptionappliesforstudentsfirstregisteredwithStPatrick'sCollege,Drumcondra(SPD)orMaterDeiInstituteofEducation(MDI).
Theseregulationsaresubjecttochange.
Inanygivenacademicsession,astudentissubjecttotheregulationsthatareinplaceatthebeginningofthatacademicsession.
1.
1DoctoralAwardsThedoctoraldegreeisoneofthehighestacademicqualificationsawardedbytheUniversityandisatLevel10ontheNationalFrameworkofQualifications.
Itisawarded,withoutclassification,tosuccessfulcandidatesonthestrengthofabodyoforiginalworkofscholarshippreparedandpresentedinaccordancewithinternationally-acceptedacademicstandards.
Allcandidatesfordoctoraldegreeswillbeexaminedinthesamemannerthroughexternalandinternalexaminationofthesubmittedthesis,followedbyavivavoceexamination.
1.
1.
1DoctorofPhilosophyThePhDmayvaryinformatofsubmission,asoutlinedbelow.
However,thesameacademicstandardsapplyinallcases.
ThedegreeofPhDisawardedinrecognitionofresearchwhichhasmadeasignificantandcoherentcontributiontoknowledge.
ThedegreeofPhDisawarded,withoutclassification,onthebasisofsuccessfulcompletionandexaminationoftheresearchthesis.
Thethesishasanominalvalueof270ECTScredits.
ThecorecomponentofaPhDprogrammeistheadvancementofknowledgethroughoriginalresearch.
Atthesametime,thePhDisdesignedtomeettheneedsofanemploymentmarketthatiswiderthanacademia.
Inthatcontext,thePhDinvolvesahigh-qualityresearchexperience,trainingandoutputconsistentwithinternationalnormsandbestpractice.
Tosupporttheoriginalresearchactivity,thefollowingelementsareadvised:Page5of36-aformalisedintegratedprogrammeofeducation,training,andpersonalandprofessionaldevelopmentactivitieswhichisplannedandoftenthematicallyfocused;-thedevelopmentofdiscipline-specificknowledge,researchskillsandgeneric/transferableskills;and-declaredoutcomesandgraduateattributesinlinewithnationalandinternationalbestpractice.
TheUniversityiscommittedtoprovidingitsresearchstudentswiththebestpossibleresearchexperience.
Inthatcontext,itisverysupportiveofresearchstudentsengagedinPhDresearchwhowishtotakeadditionalcoursestoenhancetheirgenericanddisciplinaryresearchskills.
StudentscantakeECTScreditsbymeansofdiscipline-specificmodules,genericresearchandtransferableskills,asagreedintheirPersonalDevelopmentPlan(PDP).
Studentswhoopttotakesuchmodulesmusthavethepermissionoftheirsupervisors.
Thesuccessfulcompletionofsuchmoduleswillberecordedonthestudent'stranscript.
AllmoduledescriptorsrelatingtomodulesnotalreadyaccreditedaspartofanawardprogrammearesubjecttopriorapprovalbytheGraduateResearchStudiesBoard.
ResultsofmoduleswillbeapprovedbytheGTE(GraduateTrainingElements)AwardBoard.
CandidateswhowishtopursueastructuredPhDprogrammewillundertakediscipline-specificmodules,researchskillscourses,andgenericandtransferableskillscourses,asagreedintheirPersonalDevelopmentPlan(PDP)and/orpartnershipagreement,tothevalueofatleast20ECTScredits,nomorethan90ECTScredits,buttypicallyintherange30-60ECTScredits.
Normally,10ECTScreditswillrelatetoresearchskills,transferableandgenericskillsmodules.
ModelbasedonCollaborationwithEnterpriseTheUniversityrecognisesthevalueofPhD-levelresearchwhichemergesfromorisconductedwithinthecontextofacompany,healthcaresetting,voluntarysectororganisation,publicbodyorothersuchorganisation.
SuchcollaborativeresearchfacilitatestheprofessionaldevelopmentofthePhDstudentthroughtheintegrationofacademiawithothersectorsandcontributestothecreationofnewknowledgerelevanttotheneedsofsociety,theeconomyandpolicy-formingbodies,throughoriginalresearch.
Theeducationaloutcomesmust,inallcases,correspondtotheintellectualchallengeofaPhD,sotheprojectmustbecarefullyplannedandnegotiatedtoensurethatthispotentialexists.
ThedegreeofPhDisawarded,withoutclassification,onthebasisofathesissubmittedforexamination.
Thethesishasanominalvalueof270ECTScredits.
Atthetimeofinitialregistration,itisthesupervisor'sresponsibilitytoensurethatanagreementbetweentheexternalorganisationandUniversityisputinplacewhichcoverssuchissuesas:funding,intellectualpropertyownership,timewhichtheresearchstudentwillspendoncampusorintheexternalorganisationandtheroleoftheexternalorganisationinthesupervisionofthestudent.
ItisalsoimportantthatDCU'sexpectationsregardingresearchawardsaremadecleartothecollaboratingenterprise.
Studentsregisteredunderthismodelcantakeamaximumof30additionalECTScreditsbymeansofdiscipline-specificmodules,genericresearchandtransferableskills,andactivecontributiontotheUniversity.
Studentswhoopttotakesuchmodulesmusthavethepermissionoftheirsupervisors.
Thesuccessfulcompletionofsuchmoduleswillberecordedonthestudent'stranscript.
AllmoduledescriptorsaresubjecttoapprovalbytheGraduateResearchStudiesBoard.
ResultsofmoduleswillbeapprovedbytheGTEAwardBoard.
Page6of361.
1.
2FormatsofPhDSubmission:Monograph,Publication,ArtefactandCreative/PerformancePractice.
Aswellasthemonographformat,theUniversityofferstheopportunityforcandidatestosubmittheirresearchfortheawardofPhDintheformatofpublishedwork,ofartefactssuchasmusiccompositions,andthroughcreativeorperformancepractice.
Inthecaseofformatsotherthanamonograph,thesubmissionofanaccompanyingsetofchapterswhichmustsatisfytheappointedexaminersisalsorequired.
Requirementsforeachformataregiveninsection9oftheseregulations.
1.
1.
3ProfessionalDoctorateTheProfessionalDoctorateisawardedinanumberofdisciplines,withoutclassification,onthebasisofaresearchthesisandotherwork.
TheProfessionalDoctoralProgrammeisusuallyapart-timeresearch-basedprogramme.
ThecoreaimoftheProfessionalDoctorateistomakesignificantcontributionstoknowledgeofprofessionalpracticethroughresearch.
Inthatcontext,theProfessionalDoctorateaimstofosterprofessionaldevelopmentthroughresearchaswellasmeetingtherequirementsofrigourandoriginalityexpectedofadoctorate.
AProfessionalDoctoratenormallyinvolvestheproductionofanumberofsignificantpiecesofwrittenworkfollowedbyathesis.
ThetotalECTScreditswillbeintherange240-270.
Thethesisshouldconstitutenofewerthanhalfthetotalcredits.
Forcomponentsotherthanthethesis,theregulationsrelatingtoassessmentandprogressionareasoutlinedinMarksandStandards.
TheUniversitycurrentlyawardsthefollowingProfessionalDoctorates:EdDDoctorofEducationDBADoctorofBusinessAdministrationDPsychDoctorofPsychotherapyDMusPerfDoctorofMusicinPerformance.
1.
2Master'sDegreebyResearchTheMaster'sdegreebyResearch,(Level9ontheNationalFrameworkofQualifications)isawarded,withoutclassification,onthebasisofathesissubmittedforexamination.
Itnominallyhasavalueof180ECTScredits.
Master'sstudentsmayregisterforamaximumof20ECTScreditsofdiscipline-specificmodules,researchskillscoursesorgenericskillscourses.
TheMaster'sdegreecanbeundertakeninthecontextofcollaborationwithenterprise.
Inthesecases,itisthesupervisor'sresponsibilityatthetimeofinitialregistrationtoensurethatanagreementbetweentheexternalorganisationandtheUniversityisputinplacewhichcoverssuchissuessuchas:funding,intellectualpropertyownership,timewhichtheresearchstudentwillspendoncampusorintheorganisationandtheroleoftheorganisationinthesupervisionofthestudent.
Examinationwilltakeplacethroughinternalandexternalexaminationofthesubmittedthesis.
Avivavoceexaminationisnotmandatorybutcanberequestedbytheexaminers.
Thefollowingawardsmaybemade:LLMMasterofLawsMAMasterofArtsMBSMasterofBusinessStudiesPage7of36MEngMasterofEngineeringMEdMasterofEducationMPhilMasterofPhilosophyMScMasterofScience1.
2.
1FormatsofSubmissionforMaster'sDegreebyResearch:Monograph,ArtefactandCreative/PerformancePracticeAswellasthemonographformat,theUniversityofferstheopportunityforcandidatestosubmittheirresearchfortheawardofMAbyResearchintheformatofartefactssuchasmusiccompositions,andthroughcreativeorperformancepractice.
Inthecaseofformatsotherthanasinglethesis,thesubmissionofaccompanyingdocumentswhichmustsatisfytheappointedexaminersisalsorequired.
RequirementsforeachformataregiveninSection9oftheseregulations.
2.
GENERALREGULATIONS2.
1AcademicCouncilhasoverallresponsibilityinallmattersrelatedtograduateresearchdegrees.
TheUniversity'sGraduateResearchStudiesBoardisresponsibleforallpoliciesandproceduresrelatingtograduateresearchandreportstoAcademicCouncilonthese.
2.
2TheUniversityispreparedtoconsiderproposalsforprogrammesofgraduateresearchworkconcernedwithfundamentalresearchorotherareasofscholarshiporwithanyaspectsofindustrial,commercial,enterprise,clinical,artisticorprofessionalactivity.
2.
3StudentsregisteredforgraduateresearchdegreeprogrammesareentitledtothesamerightsandprivilegesasallotherregisteredstudentsandaresubjecttothesameCodeofDiscipline.
StudentsmustcomplywiththeUniversity'sregulationsgoverninggraduateresearchdegreesandareobligedtoadheretotheUniversity'sCodeofGoodResearchPractice,itsresearchethicsguidelines,theDCUCodeofPracticeonAuthorshipandtheDCUAcademicIntegrityandPlagiarismPolicy.
2.
4Astudentmaynormallyberegisteredatanytimeforonedegreeonly,andworktobesubmittedforanawardcannotbesubmittedelsewhereforadegreeorothersimilaraward.
AnyexceptionalapplicationfordualregistrationmustbemadetotheGraduateResearchStudiesBoard.
2.
5StudentsontheDoctorofEducationareregisteredwiththeFaculty.
AllotherresearchstudentsmustregisterwithasingleSchool,notwithstandingthefactthathe/shemayconducttheresearchacrossanumberofSchoolsorinoneormoreUniversityResearchCentre.
2.
6Inthecaseofinterdisciplinaryresearchprojects,theSchoolassumingresponsibilityfortheprojectmustbetheSchoolwithwhichthestudentisregistered.
2.
7TheUniversityencouragescollaborationinprogrammesofresearchbetweentheUniversityandothereducational,industrial,commercial,professionalorresearchinstitutions.
SucharrangementsaregovernedbytheUniversityPolicyonResearchSupervisionandAwardsinCollaborationwithOtherInstitutions.
Page8of362.
8.
Allofficialcommunicationsandadministrativeproceduresrelatingtograduateresearchapplications,offersofplaces,registration,continuedregistration,annualprogressreports,examinationproceduresandresultsshallbeconductedthroughandbytheRegistry.
3.
QUALIFICATIONREQUIREMENTS3.
1Priortosubmittinganapplication,acandidatemustconsultwiththeappropriateSchoolontheproposedprogrammeofstudyandmustascertainwhetherornottheSchoolwouldbepreparedtorecommendhis/herapplicationtotheUniversity3.
2Toregisterforagraduateresearchprogramme,acandidatemustnormallyhaveobtainedaprimarydegreeclassification(Level8)equivalenttoasecond-classhonoursdegree,gradetwo,inanappropriatediscipline,fromanapproveduniversityoranapprovedequivalentdegree-awardingbody,orhaveanapprovedequivalentprofessionalqualificationinanareacognatetotheproposedresearchtopic.
SuchcandidatesareconsideredforentryonlyontheresearchMaster'sregisterinitially.
3.
3CandidateswithataughtMaster'sdegree(Level9)inanappropriatedisciplinewithfirst-orsecond-classhonours,andcandidateswithaprimarydegreeinanappropriatedisciplinewithfirst-orsecond-classhonours,gradeone,mayapplyandbeconsideredforentrytothePhD-trackregisterwithaviewtoproceedingtowardsaPhD.
Suchcandidateswillundergoaconfirmationprocedure,asoutlinedinsection8,beforebeingadmittedtothePhDregister.
3.
4StudentsontheMaster'sregistermayapplyfortransfertothePhDregisterunderthesameconditions,andusingthesameprocedure,asPhD-trackcandidatesrequestingconfirmationonthePhDregister.
3.
5CandidatesholdinganappropriateMaster'sdegreeobtainedbyresearchmayapplyfordirectentrytothePhDregistertoconductresearchinacognatearea.
3.
6Inexceptionalcircumstancesonly,candidatesforaMaster'sorProfessionalDoctoratedegreewhodonotmeetthestipulatedentryrequirementsbasedontheircognatedegreebutwhocandemonstrateexceptionalabilityoraptitudeforacademicresearchmayapplytopursuestudiesforaresearchdegree.
Theymaybasetheirapplicationonrecognitionoftheiraccreditedorexperientialpriorlearning,inlinewithUniversitypoliciesinthisregard.
Theadmissionofcandidatesnotholdingapriordegreequalificationcognatetotheareaofresearchbeingundertakenshallbestrictlylimitedandapplicableinexceptionalcasesonly.
SuchapplicationsmustbefullysupportedandendorsedbytheSchoolinwhichtheresearchwillbecarriedoutandsupervised.
TheonuswillbeontheSchoolandthesupervisortogiveclearreasonsfortheirrecommendationinsuchacase,andtheGraduateResearchStudiesBoardwillmakethefinaldecisiononadmission.
3.
7StudentsholdingacademicqualificationsfromoutsidetheStatewillbeassessedusingtheNARICguidelinesandtheEuropeanFrameworkofQualifications.
Page9of364.
APPLICATIONANDREGISTRATIONPROCEDURES4.
1CandidatesmustapplythroughthePAC(PostgraduateApplicationsCentre)system(www.
pac.
ie).
OnlycandidateswhohavecontactedtheSchoolwithwhichtheywishtoberegistered,andhavegotarecommendationfromtheSchooltoapply,willbeabletoproceedtothecompletionofthePACapplication.
Allsuchcandidatesneedtohavethesupportofapotentialsupervisor.
4.
2SuccessfulcandidateswillberequiredtoregisterwiththeUniversityandpaytheappropriatefeesandseektheirScholarshipContractLetterwhereapplicablefromtheirSchool.
4.
3Allstudentsarerequiredtore-registeronanannualbasis.
Suchregistrationissubjecttopaymentoftheappropriatefeesandsatisfactoryprogresscertifiedbythesupervisorypanel(describedin7.
1)andendorsedbytheHeadofSchoolornominee.
4.
4Innormalcircumstances,researchstudentsregisteredatDCUwillresidewithinIreland.
4.
5Supervisors,onbehalfofregisteredstudents,ornewapplicantsnotcoveredbyajointsupervisionorawardagreementbutwishingtoresideandundertakeresearchoutsideIrelandforaperiodofsixmonthsormore1,mustinformtheGraduateResearchStudiesBoard,andforthosewishingtoresideandundertakeresearchoutsideIrelandforthefullperiodofregistration,mustbeapprovedbytheGraduateResearchStudiesBoard,whereineithercasedetailsareprovidedastotherationaleforregistrationabroadratherthanlocallytoDCU,andarrangementsforsupervisoroversightofthefield,experimentalorotherwork.
Sucharrangementsarealsosubjecttotherequirementsdetailedinsection7.
15.
4.
6WheredoctoralorMaster'sresearchistobeconductedinformalcollaborationwithanotherhighereducationinstitution,orundertakeninthecontextoftheenterprisemodel,theDCUPolicyonResearchSupervisionandAwardsinCollaborationwithOtherInstitutionsapplies.
Thecontextshouldbemadeclearatthetimeofthestudent'sapplicationtoDCUsothatanagreementonjointsupervisionorjointawardcanbedrawnupwiththepartnerinstitutionorcompanypriortoregistration.
Significantadvanceplanningisusuallyrequired.
5.
PERIODOFTIMEFORCOMPLETIONOFRESEARCHPROGRAMMES5.
1Studentsregisteroneitherafull-timeorapart-timebasis.
5.
2TheminimumtypicalandmaximumregistrationperiodsforPhDandResearchMaster'sdegreesareasfollows:1BasedontheResidingAbroadPrinciplesPage10of36MinimumregistrationperiodTypicalregistrationperiodMaximumregistrationperiodPhD(fulltime)3years4years5yearsPhD(part-time)5years6years7yearsResearchMaster's(fulltime)2years2years3yearsResearchMaster's(parttime)3years3-4years5yearsProfessionalDoctorate(parttime)4years4-5years6years5.
3Ifastudentwishestosubmitathesisbeforetheminimumperiodstipulated,he/shemustseekpermissionfromtheGraduateResearchStudiesBoardtobeallowedtodoso.
Suchpermissionwillbegrantedinexceptionalcasesonly.
5.
4Ifastudentdoesnotsubmitahardboundthesistoregistrywithinthemaximumperiodstipulated,he/shemustseekpermissionfromtheGraduateResearchStudiesBoardtobeallowedtocontinuehis/herstudies.
Suchextensionswillbegrantedinexceptionalcasesonly.
5.
5TheregistrationdateforAutumnregistrationispublishedintheAcademicCalendar.
TheSpringregistrationdateis2ndMarch,forYear1studentsonly.
Studentswhoregisteronorafterthisdatemustre-registerforYear1inthefollowingSeptember.
(Studentsshouldcheckthesedatesregularlyincaseofchanges.
)6.
DEFERRAL/WITHDRAWAL6.
1Itispreferableforstudentstoconducttheirresearchwithoutinterruptioninsofaraspossible.
Occasionally,astudentmayhavereasontobeabsentfromtheUniversity.
Ifthisisforaperiodoflessthanthreemonths,nochangetoregistrationisrequired,andregularfeeliabilityapplies.
6.
2Insomecircumstances,forexampleinthecaseofillness,orfinancialorfamilycircumstances,itispossibletoapplyforaformaltemporarycessationofregistrationuntilthedifficultieshavebeenresolved.
DeferralsshouldnormallybegrantedinkeepingwithDCUMarksandStandards,andonlyinsuchexceptionalcircumstances.
DeferralsmustbeapprovedbytheSupervisorandtherelevantHeadofSchoolandwillusuallybeforahalf,orfullacademicyear.
6.
3StudentswishingtodefermustnotifytheRegistry,inadvanceofthedeferral,inwritingbycompletingandsubmittinganApplicationforDeferral.
Retrospectivedeferralsarenotallowed,exceptinexceptionalcaseswhereastudentwasadverselyaffectedbyillnessorotherfactors,whichhe/shewasunableor,forvalidreasons,unwillingtodivulge,andislimitedtohalfyeardeferral.
6.
4Duringanytemporarycessationofregistration,thestudent'sparticipationintheresearchprogrammeissuspendedandthestudentwillnotbeentitledtosupervisionortousetheUniversityfacilities,includingtheLibrary.
6.
5Theminimumperiodofregistrationisextendedbyaperiodcorrespondingtothedeferredperiod.
ConsistentwithDCUMarksandStandards,themaximumperiodofregistrationisnotextended.
Page11of366.
6Tuitionfeesareadjustedtoaccountforthedeferredperiod.
6.
7Whenastudentisexternallyfunded,he/sheshoulddiscussthesituationwiththeSupervisor(s)inthefirstinstance,andthesponsoringagencyshouldbeconsultedifatemporarycessationofstudyisnecessary.
Studentsandsupervisorsshouldbeawareofanypossibleimplicationswhichthistemporarycessationmayhaveonthefundingandofanyadditionalrequirementsstipulatedbythefundingbody.
Studentswhodeferdonotreceiveastipendduringthisperiod,asstipendsarepaidonlyduringactiveregistration.
TheGraduateStudiesOfficeshouldbenotifiedpriortothestudentseekingadeferralfromtheUniversity.
6.
8ResearchstudentswithdrawingfromtheUniversitymustnotifytheRegistry,eitherthroughtheStudentAppsPageorviatherelevantlinkontheRegistrywebpage.
7.
SUPERVISIONOFPROGRAMMESOFRESEARCH7.
1.
Eachgraduateresearchstudentwillhaveasupervisorypanel.
2Theprincipalaimofthesupervisorypanelistoparticipateinformaldecision-makingwithrespecttothestudent'sprogress,andprovideadvice,additionalsupportandpastoralcare,andescalate,asappropriate,shouldproblemsarise.
7.
1.
1.
ThepanelwillcomprisealloftheSupervisor(s)plusoneadditionalindependentmemberofacademicstaff.
7.
1.
2.
ThepanelmustincludeatleastoneacademicsupervisorfromtheacademicSchoolinwhichthestudentisregistered.
7.
1.
3.
WhileaSupervisorwillbeanexpertinthefieldofstudy,thereisnorequirementthatallmembersofthesupervisorypanelhavethisexpertise,buttheyshouldhavesomeexperienceofresearchdegreesupervisioninasimilarorrelateddiscipline.
7.
1.
4.
ForDCUacademicsnew3tobeingaprincipalsupervisor,thesupervisorypanelfortheirfirsttworesearchstudentsmustincludeamemberexperiencedinsupervisionwhowillbeinapositiontotakeanadvisoryrole.
4InclusionofsuchapanelmembercanbedeemednecessarybytheHeadofSchoolforreasonsotherthanaprincipalsupervisor'srelativeinexperience.
7.
1.
5.
HeadsofSchoolshouldendeavourtoensurethatasupervisorypanelhasnomorethanfourmembersintotal.
7.
1.
6.
TheIndependentPanelMembershouldbeappointedbytheHeadofSchoolandnotifiedtoRegistrywithinthreemonthsofthestudent'sinitialregistration.
Theprincipalsupervisorshouldnotifythestudentoftheappointmentandoutlinethefunctionsoftherole5.
7.
2.
SupervisionremainsthesoleprerogativeoftheSupervisor(s)whohas/havefullresponsibilityfortheoverallmanagementandsupervisionofthestudent'sworkandprogress.
7.
3.
Appointmentoftoomanysupervisorsforonecandidateistobeavoided,and2Thisrequirementforasupervisorypaneldoesnotapplytocandidatesregisteredpriorto2011/2012andthosewhoinitiallyregisteredasSPDorMDIstudentspriortoMarch2016.
3Nothavingsupervisedpostgraduateresearchstudentstocompletion4ThepanelmembermaybeamemberofacademicstaffinanotherSchool,iftherearenotenoughpanelmembersqualifiedtobeadvisorsavailableinaSchool.
5ReferencetotheGuidelinesontheAppointmentandRemitofanIndependentPanelMemberPage12of36eachsupervisorshouldhaveadefinedandclearroleinthework.
67.
4.
Eachgraduateresearchstudentwillhaveasuitablyqualifiedprincipalsupervisorwhoseresponsibilitywillbetosupervisethestudentonaregularandfrequentbasis.
7.
4.
1.
Incertaincases,wherethereisasignificantrequirementthatmorethanoneareaofexpertisebecovered,theremaybemorethanoneprincipalsupervisor.
Thesupervisorsinthisinstancearereferredtoasjointprincipalsupervisorsandhaveequalrightsandundertakeequalresponsibilities.
7.
4.
2.
Aprincipalsupervisorisnormallyemployedonapermanentcontractwiththeuniversityoronewhichextendsbeyondthenormalexpectedregistrationperiodofthecandidate.
Iftheseconditionsarenotmet,thenasupervisoryplanmustbeputinplacewhichsatisfiestheHeadofSchool.
7.
5.
Incertaincases,theremaybesecondarysupervisor(s)aswellasprincipalsupervisor(s).
Asecondarysupervisorisappointedwhenspecificexpertacademicinputisrequiredonaspectsoftheproject,orwhensupervisionisbeingprovidedbyapersonwhoisnotamemberofDCUstaff.
7.
5.
1.
Unlesssubjecttoajointawardagreement,whereasupervisorisnotamemberofUniversitystaff,suchapersonorpersonswillbedeemedtobesecondarysupervisorsandaUniversitystaffmemberwillbetheprincipalsupervisor.
Thisincludesadjunctfaculty.
Allrelevantformsmustincorporatethenamesofallsupervisors.
TheUniversitywill,however,acceptthesignatureoftheDCUsupervisor(s)assignallingassentonthepartofbothorallsupervisors.
7.
6.
ForstudentsundertakingProfessionalDoctorates,appointmentofsupervisorsandtheestablishmentofthesupervisorypanelmaybepostponeduntilthestudentembarksonthesubstantiveresearchwork.
7.
7.
ItistheresponsibilityoftherelevantHeadofSchooltoensurethatappropriatesupervisionremainsinplaceinsituationswhereasupervisororindependentpanelmemberleavestheUniversity.
7.
7.
1.
WhereaprincipalsupervisorretiresorresignsfromtheUniversityduringtheprogrammeofstudyofoneormorestudents,thenthesupervisorisencouragedtocontinuesupervisingthestudentsintheirnewcapacity,butasasecondarysupervisor.
ContinuationasaprincipalsupervisorisonlypossibleifapprovedthroughtheDCURetiredStaffResearchAgreement7.
ItistheresponsibilityoftheHeadofSchooltoappointanewprincipalsupervisorincaseswhereitisnecessaryundertherequirementsin7.
1andtonotifyRegistryusingtheappropriateform.
7.
7.
2.
Whereasupervisorisabsent(e.
g.
onsabbaticalleave)forpartofthedurationofthestudent'sresearch,itwillbetheSchool'sresponsibilitytodeterminewhetherornotareplacementsupervisorisneededfortheperiodinquestion.
7.
7.
3.
Itistheresponsibilityofthesupervisor(s)toensureasmoothandtimelytransitionwhereachangeofsupervisortakesplace.
6Assistingstudentsinalaboratoryforinstancedoesnot,ofitself,constitutesupervising.
7IfaPolicyexiststosupportthis.
Page13of367.
7.
4.
Changesinsupervisoryand/orpanelmemberarrangementsmustnormallybemadeonthebasisofagreementbetweenthesupervisor(s),thestudent,theproposedsupervisor(s)andtheHeadofSchoolornomineeandmustbesubmittedtotheFacultyResearchCommitteeforapprovaland,onceapprovedthere,notifiedtoRegistry.
7.
8.
Supervisorswillbeappropriatelyqualified.
7.
8.
1.
AcademicstaffwhoundertakethesupervisionofPhDstudentsorProfessionalDoctoratestudentsarethemselvesrequiredtoholdadoctoralqualificationorafullprofessorshiporprofessorshipandhaverelevantexperienceinanareacognatetotheproposedareaofresearch,usuallyreflectedbypublicationsrelatingtothegeneralareaofresearchbeingundertakenbythecandidate.
7.
8.
2.
Apersonwhodoesnotholdadoctoralqualificationorafullprofessorshiporprofessorshipmay,however,actasjointprincipalsupervisororsecondarysupervisortoadoctoralcandidateprovidedthattheothersupervisorholdssuchanawardortitle.
Suchsupervisorsshouldhaveresearchexperienceconsistentwiththelevelofstudy.
7.
8.
3.
AcademicstaffundertakingthesupervisionofresearchMaster'sstudentsarethemselvesrequiredtoholdatleastaMaster'squalificationinanareacognatetotheproposedareaofresearch.
ApersonwhodoesnotholdaMaster'squalificationmay,however,actasjointprincipalsupervisororsecondarysupervisorprovidedthattheothersupervisorholdssuchanawardortitle.
Suchsupervisorsshouldhaveresearchexperienceconsistentwiththelevelofstudy.
7.
9.
Amemberofacademicstaffmustdeclineappointmentasasupervisoriftheyexpectnottobeabletodischargetheresponsibilitiesofsupervisioninfull,orwithdraw(ref7.
7.
4)ifcircumstanceschangeandtheyarenolongerabletoso.
7.
10.
Membersofacademicstaffshouldnormallyactassupervisor(principalorsecondary)toamaximumoftenresearchstudentsatanyonetime.
AllcasesinwhichthefigureexceedstenshouldbereferredtotheHeadofSchool(ortheExecutiveDeanofFacultywheretheHeadofSchoolisthesupervisor)foradecisionastowhetherornotitisappropriatethattheproposedsupervisoracceptanapplicant.
WheremorethanoneSchoolisinvolvedintheprocess,therelevantHeadofSchoolistheHeadoftheSchoolofwhichtheproposedsupervisorisamember.
7.
11.
Allfirst-timesupervisorsmustattendtrainingonsupervisionduring,orpriorto,thefirstyearofsupervising,andallresearchsupervisorsareencouragedtoattendsupervisorytrainingaspartoftheirprofessionaldevelopment.
7.
12.
Schoolsarerequiredtohaveguidelinesontherangesoffrequencyanddurationsofcontactbetweenresearchsupervisorsandstudentsthatareregardedasreasonableintherelevantdiscipline.
7.
13.
Theresponsibilitiesofthesupervisor(s)includethefollowing:-toadvisethestudentontheselectionoftheresearchtopicandthenatureandqualityoftheprogrammeofresearchtobeundertaken;-toensurethatthestudentacquirestraininginthemethodologyofresearchandscholarshipandintheskillsnecessaryforsustainedindependenteffortbyadvisingontheirtrainingneedsanalysisandtheirPersonalDevelopmentPlan(PDP),andbygivingpermissionforregistrationforgraduatetrainingPage14of36elementswhereappropriate;-toprovidecontactandguidancethroughregularandsystematicmeetings;torequestregularwrittensubmissionsasappropriateandtoprovideconstructiveevaluationandcriticisminreasonabletime;-toensurethatthestudentismadeawareofanyinadequaciesofprogressorstandardrelativetothatexpectedand,wherenecessary,toadviseonwithdrawalfromtheprogramme;-toliaisewiththeexternalsupervisoroftheco-operatingestablishment,whererelevant;-tomeetwiththestudentandothersupervisorypanelmembersformallyatleastonceayeartodiscussprogress;-toadviseonthemethodologyandformofpresentationofthethesisanditssubsequentexamination,andadviseoncorrectionandrevisionsfollowingexamination;-tocompleteanannualprogressreportwiththestudentandadvisetheRegistryifthestudentiseligibletoprogress.
Thesereportsshouldincludedetailsofthefrequencyofcontactmaintainedwiththecandidateandanappraisaloftheprogressoftheworktodate;and-toacknowledgeastudent'scontributioninanypresentation,publicationormeetingwhichinvolvesthestudent'sresearchwork.
7.
14.
Theresponsibilitiesofthestudentincludethefollowing:-tocomplywithrelevantDCUregulations;-toconducttheresearchwithintheethicalstandardsofthediscipline(s)andinaccordancewiththestandardsdetailedbytheUniversityandanyappropriateexternalagencies;-toundertakeaperiodictrainingneedsanalysisandmaintainaPersonalDevelopmentPlan(PDP);-toengagepositivelywithopportunitiesforprofessionaldevelopment;and-toacknowledgethesupervisor'sroleintheirresearchincludinginanypresentation,publicationormeetingtowhichthesupervisorhasmadeacontribution.
7.
15.
WherearesearchcandidateisresidentoutsideIrelandfor6monthsormoreovertheperiodofregistration,andtheregistrationisnotsubjecttoaco-supervisionorjointawardagreementwithanexternalinstitution,theGraduateResearchStudiesBoardshouldbeinformedasperregulation4.
5.
WherearesearchcandidateisresidentoutsideIrelandforthefullperiodofregistration,andtheregistrationisnotsubjecttoaco-supervisionorjointawardagreementwithanexternalinstitution,approvalfromtheGraduateResearchStudiesBoardisrequired,asperregulation4.
5.
Thefollowingprinciplesforremotesupervisionshouldbeadheredto:7.
15.
1.
AnagreementwhichincorporatestherelevantDCUregulationsiswrittenandsignedbytheDCUsupervisor(s),thestudentandtheHeadofSchool,orExecutiveDeanofFaculty(incaseswheretheHeadofSchoolisasupervisor).
7.
15.
2.
TheDCUsupervisor(s)musthaveaccesstoanyrelevantdataand/ordetailedinformationonfacilities/fieldsitesbeingusedinthecandidate'sresearchinordertofacilitateevaluationofthemethodologiesbeingusedandtherigourandintegrityofanalysis.
7.
15.
3.
TheDCUsupervisorandstudentneedtomaintainregularcontacttoensurethesuccessfulsupervisionofthestudentandeithertheDCUsupervisororthestudentmayrequestaface-to-facemeetingiftheydeemitnecessary.
Asper7.
13theDCUsupervisormustmeetwiththestudentandothersupervisorypanelmembersformallyatleastonceayeartodiscussprogress.
Page15of367.
15.
4.
AmechanismforcommunicationneedstobeestablishedandmonitoredcarefullybytheHeadofSchoolinwhichthestudentisregistered.
Itshouldbeensuredthatallappropriatetechnologicalmeansareemployedtofacilitatethesupervisionprocess.
7.
16ResearchstudentsandsupervisorshaveaccesstoproceduresoftheUniversitysuchasthoseunderthePolicytoPromoteRespectandtoProtectDignityinDCU,theDCUCodeofDisciplineandCodeofConduct,thePolicyonRespondingtoAllegationsofResearchMisconductandtheStudentGrievanceProcedureandaresubjecttoDCU'sGuidelinesonBestPracticeinResearchEthicsandtheDCUAcademicIntegrityandPlagiarismPolicy.
8Significantdifficultieswhicharisewithinasupervisor/studentrelationshiparedealtwithinthiscontext.
Inthefirstinstance,astudent,supervisor(s)orotherpanelmembershouldseekaresolutiontotheissuesatSchoollevel.
Thisprocesswillnormallyinvolvethestudent,supervisor(s),panelmembersandHeadofSchool.
TheHeadofSchoolmaywishtoseekadviceonpolicyorprocedure(withoutprejudicinganypossiblesubsequentformalprocedures)and/orconsultwithothercolleaguesoncontextandbackground.
TheresolutiontotheissueswillbecapturedinwritingandcirculatedtothestudentandpanelmembersbytheHeadofSchool,toensureclarityforbothstudentandsupervisor(s).
Ifanypartydoesnotaccepttheresolution,oraresolutionisnotpossiblewithinareasonabletimeframe(3-6weeks),considerationshouldbegivenbyallpartiesastohowtheissuesfallunderspecificUniversityPolicies.
8.
ASSESSMENTPROCEDURES8.
1AnnualProgression8.
1.
1Continuedregistrationforahigherdegreeisdependentonthesubmissionofasatisfactoryannualprogressreport.
Astudent'sprogressisformallyevaluatedonanannualbasisthroughthecompletionofanAnnualProgressReportasmadeavailablebyRegistry.
8.
1.
2AnnualProgressReviewwillbecarriedoutatSchoollevel,withtherelevantreportcompletedbytheprincipalsupervisor(s),approvedbythesupervisorypanelandendorsedbytheHeadofSchoolornominee.
AcopyofthereportshouldbesubmittedtotheRegistryeachyearonorbeforethedatepublishedintheAcademicCalendar.
Thestudentshouldretainacopyofthefinalelectronicform.
8.
1.
3Inthecaseofanegativerecommendation,theUniversitywilltaketheviewthatthestudentisunlikelytoachievethedegreeforwhichhe/sheisregisteredandhe/shewillnotbepermittedtocontinueasaregisteredgraduateresearchstudent.
8.
1.
4Astudenthastherighttoappealanegativerecommendationmadebythesupervisorypanel.
Theprocessforappealingisdetailedinsection13.
8Thislistisnotexhaustiveandmaychange.
AllrelevantUniversitypolicies,inforceatanygiventime,apply.
Page16of368.
1.
5ForstudentsundertakingProfessionalDoctorates,therequirementforanAnnualProgressReportmaybepostponeduntilthestudentembarksonthesubstantiveresearchwork.
Decisionsonannualprogressionintheinterimaremanagedinawaywhichisappropriatetothespecificprogrammestructure.
Thebasisofprogressiondecisions,whentheyrelatetomodulecompletion,willbemadeknowntocandidatesand,asageneralprinciple,studentsshouldgetusefulfeedbackonprogresseveryyear.
8.
2Assessmentforconfirmationon,ortransferto,thePhDRegister8.
2.
1StudentsinitiallyadmittedonaPhD-trackregistrationwillhavetoundergoaconfirmationproceduregenerallynoearlierthan12monthsandnolaterthan21monthsresearchafterinitialregistrationforfull-timestudentsandatanappropriatecorrespondingtimeforpart-timestudents.
ThisisadistinctandseparateexercisetoAnnualProgressReview.
ApplicationsfromsuchcandidatesforconfirmationonthePhDregistermustbesupportedbythePrincipalSupervisorandwillbesubjecttobothanevaluationofawrittensubmissionandasatisfactoryperformanceinanoralexaminationconductedbythePrincipalSupervisorandanInternalExaminer(selectionbasedon10.
1),approvedbytheHeadofSchool.
Itisnotallowablethattheindependentpanelmemberoracolleaguewhodoesnotthemselveshaveadoctorateactastheinternalexaminerforconfirmationortransfer.
8.
2.
2TheapplicationformrequestingconfirmationonthePhDregistershouldbesignedbytheexaminer(s)andHeadofSchoolorappropriatenominee(suchastheDirectorofResearchorResearchConvenorwithintheSchool).
Itshouldincludebothareportontheoralexaminationandageneralprogressreportonthestudent'sresearchperformance(asevidencedbyasubstantialbodyofworksuchasasignificantwrittenreport).
Indeterminingwhetherornotsuchconfirmationshouldtakeplace,theGraduateResearchStudiesBoardwillrequireevidencethatthestudent'sprogresstodatehasbeensatisfactoryandthattheprogrammeofresearchenvisagedprovidesasatisfactorybasisforworkatPhDstandard.
Iftheoutcomeoftheconfirmationprocedureisunsuccessfulthestudentmay,ifappropriate,beinvitedtocompletesuchresearchaswillallowhim/hertograduatewithaMaster'sdegree.
Inexceptionalcircumstances,studentsmayalsobeadvisedtore-applyforconfirmationonthePhDregisterwithinaperiodofsixmonths;thismaybethecaseiftheexaminersbelievethatthereisrealpotentialbutthatitisnotpossibletomakeapositiverecommendationatthetimewhenconfirmationisoriginallyrequested.
8.
2.
3ProceduresforapplyingtotransfertothePhDregisterfromtheMaster'sregistermirrorthoseoftheconfirmationprocess.
ApplicationstotransferfromPhDorPhD-tracktotheMaster'sregistershouldbemadedirectlytoRegistry,supportedbythestudent,supervisorypanelandHeadofSchool.
8.
2.
4TransferbetweenprofessionaldoctorateandPhDregistrationisnotcommonand,forthebenefitofbothawards,approvalbytheGraduateResearchStudiesBoardissubjecttoexaminationoftherationaleandcriteriaunderpinninganysuchrecommendation,referencetoaframeworkfortransfer(whererelevant)aswellassatisfactoryprogressandanappropriatebasisforfurtherresearchasoutlinedin8.
2.
2.
8.
2.
5Astudenthastherighttoappealanunsuccessfulconfirmationortransferresult.
Theprocessforappealingisdetailedinsection13.
Page17of368.
3NoticeofIntentiontoSubmitforExaminationThroughtheprincipalsupervisor(s),astudentmustprovidethreemonths'noticetotheRegistryofhis/herintentiontosubmitforexamination.
ThesupervisorandHeadofSchoolmustrecommend(ontheappropriateform)thenameofappropriateExternalandInternalExaminers,andincludetheIndependentChairpersonforappointmentbytheGraduateResearchStudiesBoard.
Candidatesshouldconfirmtheformatoftheirsubmissionatthisstage,andindicatewhetheraspecificnon-disclosureagreementisrequired.
Incasesofdisagreementbetweenastudentandasupervisorastotheappropriatenessofsubmittingthethesisforexamination,thematteristobereferredtotheHeadofSchoolforresolution.
Inexceptionalcircumstances,suchasanallegationofresearchmisconduct,orallegedbreachofalegallybindingcontract,theuniversitymaydecidetopostponeordenythefacilityofanexamination.
ThecompletedthesismustbesubmittedtotheRegistry,whichwillsendittotheapprovedexaminers.
Innocircumstancesshoulditbesenttotheexaminersbyeitherthesupervisororthestudent.
8.
4AssessmentProcessesforCandidatesforaResearchDegree8.
4.
1Candidatesforadoctoraldegreewillbeassessedonthebasisofawrittenthesisandavivavoceexamination.
InthecaseofMaster'scandidates,theusualexpectationisthattherewillbenovivavoceexamination.
However,anexaminermayrecommendthatavivavoceexaminationbeheld.
8.
4.
2EachcandidateforahigherdegreebyresearchwillbeexaminedbyatleastoneInternalExaminerandatleastoneExternalExaminer.
8.
4.
3ThevivavoceexaminationshallbeheldatDublinCityUniversityunlesspriorapprovalhasbeenobtainedfromtheGraduateResearchStudiesBoardtoholditelsewhere.
Thevivavoceexaminationmaynotproceedwithoutalltheexaminersbeingpresent.
Intheeventofanexaminer'sorthecandidate'sunexpectedabsence,theexaminationmustbepostponedtoanotherdate.
Whereabsolutelynecessary,considerationmaybegiventousingtheUniversity'svideoconferencingfacilitiesforthevivavoceexamination.
Thestandardproceduresforconductingavivavoceusingvideoconferencingmustbefollowed.
8.
4.
4TheproceedingsofthevivavoceexaminationshallbesupervisedbyanIndependentChairpersonappointedbytheHeadofSchoolornomineeinconsultationwiththesupervisor.
8.
4.
5Acandidateforadoctoraldegreewillberequiredtoshowabilitytoengageinoriginalinvestigationorscholarship,totestideaswhetherhis/herownorthoseofothers,andtounderstandthebackgroundandfundamentalbasisoftheworkundertaken.
8.
4.
6AcandidateforaMaster'sdegreewillberequiredtodemonstratecompetenceintheinvestigationorcriticalstudyofthechosentopicandlucidityinthepresentationoftheresults.
8.
4.
7Incaseswhereavivavoceisbeingheld,bothExternalandInternalExaminersshouldPage18of36sendpreliminarywrittenreportstotheIndependentChairpersonoftheexaminationcommitteepriortothevivavoceexamination.
Oncetheseareallavailable,theChairpersonshallarrangeforcopiesofpreliminaryreportsfromeachexaminertobeexchangedamongallexaminersinadvanceofthevivavoceexamination,sothattheyareawareofoneanother'sviews.
8.
4.
8Incaseswherenovivavoceisbeingheld,theexaminationreportformsarecompletedbybothexaminersandtheInternalExaminersubmitsthemtoRegistry.
Theinternalexaminerisresponsibleforcommunicatingtheoutcometotheappropriateparties.
8.
4.
9FollowingthevivavocetheInternalandExternalExaminersshallfurnishtheIndependentChairpersonwithajointwrittenreport(ontheappropriateform)ontheoutcomeofthecandidate'sexaminationforthehigherdegreeforwhichhe/sheisregistered.
ThisformshouldbecompletedonthedayofthevivavoceandbesubmittedtoRegistrybytheIndependentChairperson.
TheChairpersonshouldalsomakeaformalreporttotheHeadofSchoolonthequalityoftheexaminationprocessandonanyrecommendationsmadebytheexaminersinordertoallowtheSchooltogetappropriatefeedbackontheprocesswithaviewtomaintainingtheoverallqualityoffutureactivities.
8.
5FacultyAwardsBoardsforResearchDegrees8.
5.
1TheRegistrywillmakethenecessaryarrangementstoconveneameetingoftherelevantFacultyAwardsBoardforResearchdegreestoconsidertheexaminationreportsofstudentswhohavebeenexamined.
8.
5.
2FollowingthemeetingsofFacultyAwardsBoards,theRegistrywillsubmittoAcademicCouncil,foritsapproval,acompositelistingofcandidatesrecommendedforawards.
8.
6ApprovalofawardsbyAcademicCouncil8.
6.
1AllexaminationresultsandrecommendationsaresubjecttofinalapprovalandconfirmationbyAcademicCouncil.
8.
6.
2AllcandidatesforhigherdegreesshallbeinformedinwritingbytheRegistryoftheirofficialpositionfollowingthemeetingofAcademicCouncil.
8.
6.
3Re-submissionbyanunsuccessfulcandidatemaytakeplaceonlywiththeapprovalofAcademicCouncilontherecommendationof,andundertheconditionsproposedby,theExaminersandwiththeconcurrenceoftheFacultyAwardsBoardforResearchDegrees.
Page19of369.
THESISFORMATAllthesessubmittedmustconformstrictlytotheregulationsandrequirementsdetailedbelow.
Allformatsofdoctoralthesesareexaminedunderthesameconditionsandthroughthesameprocessesofindependentexaminersandavivavoceexamination.
9.
1FormatsofResearchThesisIrrespectiveoftheformatchosenforthesubmissionofresearchleadingtoadoctoral(ormastersbyresearch)award,thestandardbywhichtheworkisevaluatedremainsthesame.
Athesismust:-consistofthecandidate'sownaccountofhis/herresearch;-demonstrateknowledgeandunderstandingofthefieldofstudy;-includecriticalanalysisofrelatedwork;-inthecaseofaPhDthesis,constituteasignificantcontributiontoexistingacademicknowledge;-inthecaseofaprofessionaldoctoralthesis,constituteasignificantcontributiontoexistingprofessionalknowledgeandpractice;and-bebasedonworkwhichhasbeenconductedwhilethecandidatehasbeenregisteredasaresearchstudentatDCU.
9.
1.
1PhDThesis(Monograph):ThePhDthesispresentstheresearchundertakenbythecandidateasanintegratedwhole.
Itshouldinclude:a.
anintroduction;b.
criticalanalysisofexistingresearch;c.
in-depthdiscussionsofthemethodologicalapproachtakenbythecandidate;d.
presentationandcriticalanalysis,ofthefindingsoftheresearchundertakenbythecandidate;ande.
asubstantiveconclusionwhichindicatesscopeforfurtherresearcharisingoutofthecandidate'sresearch.
Themaximumwordlength,includingbibliographyandnotes,is90,000.
Anyappendicesremainoutsidethewordlimit.
Avarietyofmediamaybeusedtosupport/informresearchwork–e.
g.
CDs,websites,photographsandemergingtechnologies.
Theorderinwhichcomponentsb.
tod.
arepresented,andthenatureofanyadditionalwrittenwork,willvaryfromdisciplinetodiscipline.
CandidateswhohavepursuedaPhDintegratedwithGTEsalsofollowthisformatinrelationtotheirthesis.
Allcandidatesareencouragedtopublishmaterialinadvanceofpresentationofthethesis,andreferenceshouldbemadetoanysuchpublicationinthethesis.
9.
1.
2PhDbyPublication:Studentsshould,ideally,indicatetheirintentiontosubmitusingpublicationsatthetimeofapplicationfortransfer/confirmationonthePhDregisterbut,atthelatest,atthetimeofindicatingtheirintentiontosubmitforexamination.
Page20of36ThePhDthesisbypublicationshouldconsistof:a.
asetofpublishedpapersand/orpapersacceptedforpublication;andb.
anaccompanyingsetofchaptersnolessthan10,000wordsinlengthwhichsetsthepapersinthecontextofexistingliterature,givesadetailedoverviewofthetheme(s)commontoallpapersincludedinthethesis,arguesthecoherenceofthesepublications,andjustifiesthemethodologyadopted.
Thisoverarchingcriticaldocumentshouldevaluatethecontributionthattheresearchinthesubmittedpublicationsmakestotheadvancementofknowledgeintheresearcharea.
Themaximumwordlengthofthethesis,includingtheaccompanyingsetofchapters,selectedpapers,referencesandnotesis90,000.
Anyappendicesremainoutsidethewordlimit.
Onlypeer-reviewedbookchaptersorpapers(publishedjournalpapers,orpapersacceptedforpublication)inreputablepeer-reviewedoutputsforthediscipline(s)inquestioncanbeconsideredforinclusionwhenathesisissubmittedforexamination.
Aminimumofthreepapersisrequired,howeverthenumberofpapersmaybehigherandvaryacrossdisciplines,varyinlengthofindividualpapersandvaryintermsoftheextentofthecandidate'scontributionthereto.
Wherejointly-authoredpublicationsareincludedinthesubmission,thecandidateisrequiredtosubmitaDeclarationofAuthorshipformforeachco-authoredpaper,submittedaspartofthethesisforexamination.
Thecandidateshoulddeclaretheextenttowhichthepublicationishis/herworkandwhathis/herspecificcontributionswere,andthisshouldnormallybecertifiedbythesupervisorypanelandallauthorsconcerned,butatleastindependentlyverifiedinallcases.
ThisDeclarationofAuthorshipshouldbeboundwiththeothersubmittedmaterialsattheexaminationsubmissionstage.
Novelcontributionshouldnormallybeapparentinatleastthreeofthepapersinwhichthecandidateismainorkeycontributor.
Otherpaperswithsmallerormorespecificcontributionscanalsobeincludedinthethesis,wherethismakessenseintermsofitsoverallcoherence.
Allpapersandtheaccompanyingchaptersshouldbepresentedandbound(together)inaccordancewiththeregulationsinsection9.
4andtheguidelinesprovided.
9.
1.
3PhDbyArtefactThisformatisrestrictedtocandidatesundertakingresearchindisciplineswhereoutputinformsotherthanamonograph(suchasamusiccomposition,criticaledition,film,multimediaproduction,artsbasedworksetc.
)areacceptedinternationallyasevidenceofscholarlyachievementattheleveloftheresearchaward.
Specificdiscipline-basedadditionaladmissionrequirements,linkedtoskills-basedcompetency,mayapplytocandidatesforresearchprojectsintendedtobepresentedinthisformat.
Theformatrequires:-Asubstantialartefact,orportfolioofartefacts.
and-Anaccompanyingcommentaryofnolessthan20,000wordsinlength.
Thisoverarchingcriticaldocumentshoulddetailtheresearchquestionsaddressedthroughthemediumoftheartefact(s),setstheartefact(s)inthecontextofexistingliterature,giveadetailedoverviewofthetheme(s)commontoallelementsincluded,arguethecoherenceofthesubmissionandjustifythemethodologyadopted.
Itshouldevaluatethecontributionthattheresearchpresentedinthesubmittedartefactmakestotheadvancementofknowledgeintheresearcharea.
Page21of369.
1.
4PhDthroughCreativeand/orPerformancePracticeThisformatisrestrictedtocandidatessubmittingresearchindisciplineswhereitisarecognisednorminternationally.
Specificadditionaladmissionrequirements,linkedtoskills-basedcompetency,willapplytocandidatesforresearchprojectsintendedtobepresentedinthisformat.
Theformatrequires:-Aportfolioofcreativeorperformance-basedelementsofsubstantialnature,andAnaccompanyingcommentaryofnolessthan30,000wordsinlength.
Thisoverarchingcriticaldocumentshoulddetailtheresearchquestionsaddressedthroughthemediumofthecreativework/performanceinthecontextofexistingpractice,giveadetailedoverviewofthetheme(s)commontoallelementsincluded,arguethecoherenceofthesubmission,andjustifythemethodologyadopted.
Itshouldevaluatethecontributionthattheresearchpresentedinthecreativework/performancemakestotheadvancementofknowledgeinthefield.
9.
1.
5ProfessionalDoctoralThesis:Theprofessionaldoctoralthesismayfolloweitherofthestructuresdescribedin9.
1.
1and9.
1.
2.
Alternatively,theProfessionalDoctoralthesismaytakethefollowingformat:a.
aresearchreport;andb.
aclinicalportfolioorareflectivepracticeportfolio.
Inthiscase,theresearchreportshouldconstitutenolessthan50%ofthecontributionofthefinalthesis.
9.
1.
6ResearchMaster'sThesis:TheresearchMaster'sthesisinamonographformatshouldinclude:a.
anintroduction;b.
criticalanalysisofexistingresearch;c.
in-depthdiscussionsofthemethodologicalapproachtakenbythecandidate;d.
presentation,andcriticalanalysis,ofthefindingsoftheresearchundertakenbythecandidate;ande.
asubstantiveconclusionwhichindicatesscopeforfurtherresearcharisingoutofthecandidate'sresearch.
Themaximumwordlength,includingbibliographyandnotes,is45,000.
Anyappendicesremainoutsidethewordlimit.
Avarietyofmediamaybeusedtosupport/informresearchwork–e.
g.
CDs,websites,photographsandemergingtechnologies.
Theorderinwhichcomponentsb.
tod.
arepresented,andthenatureofanyadditionalwrittenwork,willvaryfromdisciplinetodiscipline.
Page22of369.
1.
7ResearchMaster'sbyArtefactThisformatisrestrictedtocandidatesundertakingresearchindisciplineswhereoutputinformsotherthanamonograph(suchasamusiccomposition,criticaledition,film,multimediaproduction,artsbasedworksetc.
)areacceptedinternationallyasevidenceofscholarlyachievementattheleveloftheresearchaward.
Specificdiscipline-basedadditionaladmissionrequirements,linkedtoskills-basedcompetency,mayapplytocandidatesforresearchprojectsintendedtobepresentedinthisformat.
Theformatrequires:-Anappropriatelysubstantiveartefactorportfolioofartefactsand-Anaccompanyingcommentaryofnolessthan15,000wordsinlength.
Thisoverarchingcriticaldocumentshoulddetailtheresearchquestionsaddressedthroughthemediumoftheartefact(s),setstheartefact(s)inthecontextofexistingliterature,giveadetailedoverviewofthetheme(s)commontoallelementsincluded,arguethecoherenceofthesubmissionandjustifythemethodologyadopted.
Itshouldevaluatethecontributionthattheresearchpresentedinthesubmittedartefactmakestotheadvancementofknowledgeintheresearcharea.
9.
1.
8ResearchMaster'sthroughCreativeand/orPerformancePracticeThisformatisrestrictedtocandidatessubmittingresearchindisciplineswhereitisarecognisednorminternationally.
Specificadditionaladmissionrequirements,linkedtoskills-basedcompetency,Theformatrequires:-Onesubstantialoranumberoflesssubstantialcreativeorperformance-basedelementsand-Anaccompanyingcommentaryofnolessthan15,000wordsinlength.
Thisoverarchingcriticaldocumentshoulddetailtheresearchquestionsaddressedthroughthemediumofthecreativework/performanceinthecontextofexistingpractice,giveadetailedoverviewofthetheme(s)commontoallelementsincluded,arguethecoherenceofthesubmission,andjustifythemethodologyadopted.
Itshouldevaluatethecontributionthattheresearchpresentedinthecreativework/performancemakestotheadvancementofknowledgeinthefield.
9.
2ThesisSubmissionProcedure9.
2.
1ThestudentshouldprovidetheRegistrywithonesoft-boundprintedcopyofthethesisforeachexaminer.
Thebindingisdeemedtobetemporary,pendingcompletionoftheexaminationprocess.
ThestudentmustalsoprovideoneelectronicPDFcopyofthethesisforexamination.
ThisshouldbesubmittedtoRegistryinasinglePDFfileentitledwithstudentnumberanddateofsubmission,whichshouldbesavedonamemorykey.
ThePDFshouldhavethewording"pre-examinationcopy"andthesubmissiondateincludedasawatermark,orasafooter,oneachpageofthedocument.
Asupervisororstudentsshould,innoinstance,sendthethesisdirectlytoanexaminer,eitherinsoft-boundprintedorelectronicformat.
Page23of369.
2.
2Oncompletionoftheexaminationprocess,twohard-boundcopiesofthethesisshouldbesubmittedtotheRegistry.
9.
2.
3Also,oncompletionoftheexaminationprocess,oneadditionalcopyofthethesisshallbesubmittedinelectronicformat.
Itshallbesubjecttotheregulationsastoformat,exceptwherethoseapplyspecificallytophysicalpropertiesoftheprintcopies,forexample,regulationsunder9.
4coveringbinding.
Inallotherrespects,theelectroniccopyshallcontainexactlythesamecontentas,andbeanexactsurrogateof,theprintcopy.
Theelectroniccopyshallbeuploadedtoasecurewebspacebyaprincipalsupervisor.
Allaccompanyingmaterial,e.
g.
appendices,orfilescontainedonCD-ROMorDVD,thatissubmittedwiththeboundcopyofthethesis,mustalsobeuploadedtothesecurewebspace.
Thecandidatewillberequiredtosignadeclarationformconfirmingthatane-versionoftheapprovedthesishasbeensubmittedtotheLibrary.
ThecompletedformmustbesubmittedtoRegistrywiththetwohard-boundprintcopiesofthethesis.
9.
3ThesisOwnershipandAccess9.
3.
1CopiesofthethesissubmittedforexaminationwillremainthepropertyoftheUniversity.
TheUniversitywillplaceoneprintcopyandoneelectroniccopyofthethesisintheLibraryforfreeconsultation.
TheLibraryretainstheright,subjecttoparagraph9.
3.
2below,toincludethesummaryorabstractinanylistofthesespublishedbytheUniversityoranypublicationtowhichtheUniversitymaydecidetocontributealistoftheses.
9.
3.
2Candidatesarerequiredtosignadeclarationform(ThesisAccessConsentForm)atthetimeofsubmissionofthethesisforexamination,permittingaccesstotheirthesis.
When,followingcompletionoftheexaminationprocess,thestudentisreadytosubmitthefinalhard-boundcopyofthethesisandquestionsoftheconfidentialityofthecontentsarise,candidatesmayrequestandobtaintemporaryrestrictionofaccessuptoamaximumoffouryearsforsufficientcogentreasons,usingtheappropriateform.
Anapplicationfortherestrictionofaccessmustbeapprovedandcountersignedbyaresearchstudent'ssupervisor.
9.
3.
3CopyrightinthethesisisamatterforagreementbetweenthecandidateandtheUniversity.
AllissuesrelatingtointellectualpropertywillbesubjecttotheUniversity'sIntellectualPropertyPolicyandrelatedproceduresandcontractualobligations.
9.
3.
4SubjecttotheprovisionsoftheUniversity'sIntellectualPropertyPolicywithrespecttoCopyrighteverycandidateirrevocablygrantstoDCUanditsrespectivesuccessorsandassigns,anon-exclusive,worldwide,royaltyfree,perpetuallicencetoreproduce,distribute,modify,store,copy,publiclyperformandpubliclydisplay,withtherighttosub-licencethroughmultipletiersofsub-licences,andtherighttoassignsuchrightsinandtothethesisincluding,withoutlimitationtherighttouseinanywaywhatsoeverthethesis.
DCUmaycopy,publish,makeavailable,distribute,license,orotherwiseusethethesisinanymannerworldwideviaanymediumincludingwithoutlimitationtheinternet,intranets,extranets,mobilephones,GSM/3Gphones,WAPphones,databases,print,interactivetelevision,digitalmediaservices,electronicmediaservices,platforms,oranynetworks(includingwithoutlimitationtelecommunications,wireless,radio,television,cable,satellite,terrestrialnetworks)currentlyinexistenceorwhichmaybedevelopedinthefuture.
Page24of369.
4ThesisDesignandLayout9.
4.
1ThelanguageofthethesisshallnormallybeeitherEnglishorIrish.
Whereitisproposedthatthethesiswillbeinanotherlanguage,thePrincipalSupervisormustseektheapprovaloftheGraduateResearchStudiesBoard-providingdetailsoftherationale–ideallyatinitialregistrationorpriortothestudent'sfirstannualprogressreview.
9.
4.
2Athesisshouldnotbeexcessivelylong.
Themaximumlimitforadoctoralthesisis90,000wordsoftext,includingbibliographyandnotesand,foraMaster'sthesis,is45,000wordsoftext,includingbibliographyandnotes.
Inthecaseofscientificandtechnologicaltheses,theamountoftextmaybeless.
Becauseofthisvariationfromsubjecttosubject,theadviceofthesupervisorshouldbesoughtatanearlystageinthepreparationofthethesis.
Forprofessionaldoctorates,theacceptablewordlengthshouldfallbetweentheparametersofaMaster'sthesisandadoctoralthesis,andisamatterfordiscussionbetweenthesupervisorandthestudent.
9.
4.
3Theuseofexternalprofessionalindividualsororganisationsforproof-readingorcopy-editingofthesesonapaidbasisisnotpermitted.
9.
4.
4Thethesisshall:-Beboundwithinboardsofsufficientrigiditytosupporttheworkwhenitisstandinguponashelf.
ThecolouroftheboardsshallbeUniversityblue(PantoneRef:289);-Havethefollowinginformationonthefront(board)cover:-thetitleofthethesisinatleast24pt(8mm)type;-thenameofthecandidate;-theawardforwhichthethesisissubmittede.
g.
MA,MBS,LLM,MSc,MEng,MPhil,EdD,DPsych,DBA,DMusPerf,PhD;and-theyearofsubmission,i.
e.
thecalendaryearinwhichtheFacultyAwardsBoardapprovestheaward.
-Wheretheformatofthethesisincludesacreativeorperformancepiece,theassessedpracticemustberecordedinanappropriatedigitalformatasapermanentrecordandbeappendedtothethesis.
Thesubjectareamustnotbestated;thereferenceshouldbeto,forexample,'PhD',not'PhDinxxxx'.
Thesameinformation(excludingthetitleofthethesis)shallbeprintedinthesameorderinatleast24pt(8mm)typealongthespineofthecoverinsuchawayastobeeasilylegiblewhenthethesisislyingflatwithitsfrontcoveruppermost.
Allletteringonthecoverandthespineshallbegoldincolourandclearofanygraphicdesign.
-Thecontentmustbeprinted,typewrittenorotherwisereproducedongood-quality(100gsmminimum)whiteA4-sizedpaper(210mmx297mm),withaminimumfontsizeof11,doublyorone-and-a-halfspaced,withabindingedgemarginofnotlessthan35mmandallothermarginsnotlessthan20mm.
-Double-sidedprintingisrecommendedforthebodyofthethesis,butthetitlepage,abstract,declarationandpagesincludinganyfigureslikelytoshowthroughthepapershouldbesingle-sided.
-Pagesmustbenumberedconsecutivelythroughoutthetext,includingthosepagesincorporatingphotographsordiagramswhichareincludedaswholepages,andpaperssubmittedinthePhDbyPublicationformat.
-Wherethethesisconsistsofmorethanonevolume,thepaginationshouldindicatetheArabicnumberofthevolumeaswellasthepagenumberreferringtothevolume.
Bothvolumesshouldincludethetitlepage,declarationandtableofcontents.
TableofPage25of36contentsshouldreferencethecompleteworkinbothvolumes.
-Pagenumbersshouldbelocatedcentrallyatthebottomofthepageandabout10mmabovetheedgeofthepage.
-Appendicesshouldbenamedalphabetically,andeachappendixpaginatedconsecutivelybutseparatelyfromthemaintextandfromtheothers.
-Thethesismustcontainatitlepagewiththefollowinginformation:-thefulltitleofthethesis,andsubtitle,ifany,thenameofthecandidateandhis/herqualifications,;-theawardforwhichtheworkissubmitted;-thenameoftheUniversity,thesupervisor(s)andoftheSchoolwithwhichthecandidateisregistered;-thenameandaffiliationofexternalsupervisors(ifany);-themonthandyearofsubmission(relevanttosoftboundthesissubmissionatexaminationstageandthenupdatedforfinalhardboundthesissubmission);and-thetotalnumberofvolumesandthenumberoftheparticularvolume,ifthereismorethanonevolume.
-Thethesismusthaveapage,boundintothethesisimmediatelyfollowingthetitlepage,containingthefollowingdeclaration,signedbythecandidate:Iherebycertifythatthismaterial,whichInowsubmitforassessmentontheprogrammeofstudyleadingtotheawardofinserttitleofdegreeforwhichregistered)isentirelymyownwork,andthatIhaveexercisedreasonablecaretoensurethattheworkisoriginal,anddoesnottothebestofmyknowledgebreachanylawofcopyright,andhasnotbeentakenfromtheworkofotherssaveandtotheextentthatsuchworkhasbeencitedandacknowledgedwithinthetextofmywork.
Signed:(Candidate)IDNo.
:Date:-Itshouldincludeatableofcontentslistingchapters,sections,andappendices.
Thisshouldbeprintedortypedinsinglespacingandincluderight-justifiedpagenumbers.
Listsofabbreviations,tables,andfiguresshouldimmediatelyfollowthetableofcontents,priortotheabstract.
Anyabbreviations,otherthanthoseinnormalusemustbeincludedinthisexplanatorylist.
-Thethesisshouldincludeanabstractofnotmorethan300words.
Theabstractshouldbeprintedortypedinsinglespacingandshouldindicatetheauthorandthetitleofthethesisintheformofaheading.
-Photographsand/ordiagramsmustbeofhighqualityandappropriatelyindexed,eachaccompaniedbyanexplanatorylegend.
Theyshouldalsobecentrallyjustifiedasmuchaspossibleandonlypositionedotherwiseifessentialtothework.
-Wherefootnotesandindentedquotationsareused,thesemaybeinsinglespacing.
10.
APPOINTMENTOFEXAMINERSFORRESEARCHDEGREESThepurposeofthissectionisnotonlytoenunciateproceduresfortheappointmentofexaminersbutalsotosetoutwhatstudentscanreasonablyexpectfromtheUniversityregardingtheexaminationoftheirwork.
TheGraduateResearchStudiesBoardisresponsibleforapprovingtheappointmentofbothInternalandExternalExaminers.
EachcandidateforahigherdegreebyresearchwillbeexaminedbyatleastoneInternalExaminerandatleastoneExternalExaminer.
Page26of36InlinewiththeUniversity'spolicyandstatedcommitmenttobestpracticeinequalityissues,HeadsofSchoolmustensure,insofaraspossible,agendermixintheappointmentofexaminerstotheexaminingteamforresearchawards.
Wherenecessary,gendermixmaybeattainedforthevivavoceexaminationintheappointmentoftheIndependentChairperson.
10.
1SelectionandNominationofInternalExaminersTheregulationsandguidelinesinformingtheappointmentofInternalExaminersshallbe,toallintentsandpurposesand,inasfarasispossible,thesameastheregulationsandguidelinesforappointmentofExternalExaminersassetoutbelow.
However,unliketheExternalExaminer,itwillbesufficientfortheInternalExaminertohaveabroadratherthanspecificfamiliaritywiththeareaofresearch.
TheInternalExaminershouldnormallybeamemberofacademicstaff,emeritusprofessor,retiredDCUacademic,seniorresearcher,oradjunctfacultymemberoftheUniversityandeitherholdadoctoralqualificationorbeofthegradeofProfessororFullProfessor.
TheInternalExaminermustbeindependentoftheresearch,thestudentandtheotherexaminer(s)andnotbeconflictedinanywayintermsofhis/herrelationshiptothesupervisor.
9TheInternalExaminermaynotbeamemberofthecandidate'ssupervisorypanel,butshouldbeexperiencedinsupervisingresearchstudents.
InthecaseofnomineesfortheroleofInternalExaminerwhoareretired,evidenceofrelevantresearchactivitywithinthepreviousfouryearswillnormallybeexpected.
10.
2SelectionandNominationofExternalExaminers10.
2.
1Forresearchawards,ExternalExaminersareappointedforspecificcandidates.
ExternalExaminersforresearchstudentsshouldnotbeappointedmorethantwiceinafour-yearperiod.
AppointmentsmaybemadeirrespectiveofExternalExaminers'dutieswithregardtotaughtprogrammes.
Nodistinctionshouldbemade,forthepurposesofappointingExternalExaminers,betweenMaster'sanddoctoralstudents.
10.
2.
2InnocircumstancesshouldthestudentbeinvolvedinanyaspectoftheselectionoftheExternalExaminer.
10.
2.
3IfthecandidateisamemberofstaffoftheUniversity,twoExternalExaminersareappointedtoaddanadditionallayerofindependentassurancetotheprocess.
Wherethecandidateholds,orwithinaperiodoffiveyearspriortothenotificationofintentiontosubmithasheld,apart-timeorshort-termcontractwiththeUniversity,theHeadofSchool(orExecutiveDeanofFacultywheretheHeadofSchoolisthesupervisor)willberequestedtodeterminewhetherornothe/shefallsintothecategoryofcandidateforwhomtwoExternalExaminersarerequired.
9WhileitisnotexpectedthattheInternalExaminerwillnecessarilybecompletelyprofessionallyindependentofthesupervisor,e.
g.
intermsofothercurrentorformercollaborationsunrelatedtotheworkunderexamination,itisexpectedthattheInternalExaminer'srelationshiptothesupervisorwillbesuchthatnoconflictsduetopersonalrelationshipsorconstraintsduetoprofessionalorotherdependencieswhichcouldbedeemedtoimpairtheexaminer'sindependenceinreachingadecisionontheexaminedwork.
Caseswherethesupervisorislinemanagerofastaffmemberonshorttermcontract,orwithintheirprobationaryperiod,would,forexample,precludetheirappointmentasanexaminerforagivenstudent.
Page27of3610.
2.
4InnocircumstancesmayastaffmemberfromDCUactasanExternalExaminertoalinkedcollege,orviceversa,normayastaffmemberofalinkedcollegeactasanExternalExaminerinanotherlinkedcollege.
AstaffmemberfromDundalkInstituteofTechnologymaynotbeappointedasanexternalexaminerforaDCUregisteredresearchstudentnorviceversa.
10.
2.
5Noindividualexternaltotheuniversitywhohasactedassupervisortoastudent,orhasbeeninvolvedwiththeprogressofthecandidate'sresearch,mayactasExternalExaminerforthestudentfollowingthesubmissionofthethesis.
10.
2.
6ReciprocalexaminingarrangementsbetweentheUniversityandothercolleges/institutionsinthesamesubjectareashouldbeavoided,asshoulddisproportionatedependenceonanyspecificSchoolorDepartmentinagiveninstitution.
Typically,ayearshouldelapsebetweenappointmentsinvolvingthesameSchools/Departments.
10.
2.
7TheExternalExaminer(s)shouldbecontactedinformallybythesupervisortoascertainavailabilityandwillingnesstoundertaketherolewithinthetimescaleenvisaged.
10.
2.
8AllnominationsofExternalExaminersaresubmittedforapprovaltotheGraduateResearchStudiesBoardbymeansofthenotificationofintentiontosubmitthesisforexaminationform,whichincludesanoutlinecurriculumvitaeforcompletion.
Approvedappointmentsarevalidforaperiodof12months.
10.
2.
9ExternalExaminersshouldnormallyhavethefollowingqualitiesandcompetencies:-recognisedexpertiseintheareawhichisthesubjectmatterofthethesisbeingexamined;-experienceinsupervisingresearchstudentstocompletionattheleveloftheawardbeingsoughtandintheexaminationprocessofsuchstudentsattheleveloftheawardbeingsought;and-formalacademicqualificationand/orprofessionalqualificationwhichisrecognisedwithintheparticulardisciplineasformingasuitablebackgroundtoallowtheindividualtoactintheroleofExternalExaminer.
InthecaseofnomineesfortheroleofExternalExaminerwhoareretired,evidenceofrelevantresearchactivitywithinthepreviousfouryearswillnormallybeexpected.
10.
2.
10Itisimperative,forqualityassurancepurposes,thattheExternalExaminerisindependentoftheUniversity,ofthesupervisor,ofitsInternalExaminersandofthecandidatepresentinghim/herselfforexamination.
ThereforetheDCUConflictofInterestPolicyandGuidelinesshouldbeadheredtoinrelationtoanyappointment.
Inparticular,itmustbeensuredthatallExternalExaminersshould:-nothavebeenintheemployoftheUniversity(inanycapacity)inthefiveyearspriortoappointment;-nothavebeenastudentoftheUniversityinthefiveyearspriortoappointment;-notbeabeneficiaryofanybursaryorremunerationfromtheUniversity(otherthanfromthepostofExternalExaminer,membershipofanAccreditationBoard,qualityreviewpanelorrecruitment/promotionspanel;-nothaveadvisedthestudentontheworkunderpinningthepreparationofPage28of36his/herthesis;-nothavepublishedwithanyofthesupervisorsinthepreviousfiveyears;-havenoclosepersonalrelationshipwiththecandidate,supervisor(s)orotherexaminer(s)suchthat,intheopinionoftheHeadofSchool,thereisariskthattheConflictofInterestPolicyandGuidelinesmightbebreached;and-havenoprofessionalrelationshipwiththecandidate,supervisor(s)orotherexaminer(s)suchthat,intheopinionoftheHeadofSchool,thereisariskthattheConflictofInterestPolicyandGuidelinesmightbebreached.
10.
3AppointmentandExaminationProcedures10.
3.
1Candidatesforresearchdegreesarerequiredtonotifytheirsupervisorinitiallyoftheirintentiontosubmitathesisforexamination,or,whererelevantinthecaseofacreativeorperformancepracticepiece,oftheirintentiontodeliveraliveperformanceforexamination,usingtheappropriateform.
Theymustgiveatleastthreemonths'noticeandprovideatyped300-wordabstractoftheirwork.
10.
3.
2Onreceiptofthisnoticeofintentiontosubmitathesis,thesupervisorisrequiredtoconsultwiththerelevantHead(s)ofSchoolontheselectionandnominationofappropriateInternalandExternalExaminers.
TheHeadofSchoolisresponsibleforensuringthenominationisinlinewiththeregulations.
ThesupervisorisresponsibleformakinginitialcontactwiththeproposedExternalExaminer.
10.
3.
3Followingcompletionoftheprocessofconsultationreferredtoabove,thesupervisorisrequiredtosubmitthecompletedformtotheRegistrywithintwoweeksofinitialreceiptfromthecandidate.
CompletedformswillbesubmittedtothenextscheduledmeetingoftheGraduateResearchStudiesBoard.
10.
3.
4FollowingapprovalbytheGraduateResearchStudiesBoardoftheappointmentoftheExaminersnominated,theRegistrywillissueaformalwritteninvitationtotheperson(s)nominatedtoactasExternalExaminer(s)and,inaddition,willprovideacopyoftheabstractoftheworktobeexamined.
10.
3.
5Candidatesarerequiredtosubmitsoft-boundcopiesofthethesistotheRegistryasoutlinedin9.
2.
1above.
Theagreementoftheirprincipalorjointprincipalsupervisors,orHeadofSchool,tosubmitthethesisshouldbeobtainedpriortosuchsubmission(see8.
3above).
10.
3.
6Followingreceiptofthesecopies,theRegistrywillimmediatelyforwardacopytoeachExaminertogetherwiththeweblinktotherelevantExaminers'ReportFormandtheAcademicRegulations.
Examinersarenormallyexpectedtocarryouttheirdutieswithintwomonthsofreceiptofthethesistoavoidhardshiptothecandidate.
TheRegistryandthecandidate'ssupervisor(s)shouldbenotifiedimmediatelyifthereisanydifficultyinadheringtothistimerequirement.
10.
3.
7InthecaseofathesissubmittedfortheawardofaPhDorProfessionalDoctorate,thevivavoceexaminationwillbesupervisedbyanIndependentChairpersonappointedbytheHeadofSchoolinconsultationwiththecandidate'ssupervisor.
ItwillbethedutyofthesupervisortoliaisewiththeExaminersandIndependentChairpersonregardingarrangementsforthevivavoceexamination.
SucharrangementsshouldbefinalisedassoonaspossibleafterreceiptofthethesisbytheExaminersandnotifiedinwritingtothecandidate.
ThesupervisorwillalsonotifytheexaminersofthePage29of36contactdetailsoftheIndependentChairpersonandadvisethemthatallfurthercommunicationabouttheexaminationshouldgodirectly,andonly,totheChairperson.
ThecandidatewillbeadvisedofthecompositionoftheBoardforthevivavoceexamination.
However,thecandidateisprecludedfrommakinganycontactwiththeExternalExaminerpriortothevivavoceexamination.
10.
3.
8InthecaseofathesissubmittedfortheawardofaMaster'sdegree,avivavoceisnotnormallyrequiredbutmayberequestedbytheexaminers,10.
3.
9Examiners'ReportsandRecommendationswillbereferredtothenextmeetingoftherelevantFacultyAwardsBoardforResearchdegrees(seeSection12fordetails).
11.
REGULATIONSFOREXAMINATIONSFORMASTER'S,PhDDEGREESBYRESEARCHANDPROFESSIONALDOCTORATES11.
1InternalandExternalExaminers11.
1.
1EachcandidateforahigherdegreebyresearchwillbeexaminedbyatleastoneInternalExaminerandatleastoneExternalExaminer(seeSection10regardingappointmentregulationsandprocedures).
11.
1.
2ThethesiswillbereferredbytheRegistrytotheExaminers,whocannotacceptitdirectlyfromthecandidateorthesupervisor.
11.
1.
3Examinersarenormallyexpectedtocarryouttheirdutieswithintwomonthsofreceiptofthethesis.
Examiners'draftwrittenreportsonthethesisshouldbemadeavailabletotheIndependentChairpersonofthevivaatleastoneweekpriortothevivavoceexamination.
Suchdraftreportscanbemodifiedbytheexaminersonthedayoftheexaminationinlightofinsightaffordedbytheexamination.
11.
2ExaminationoftheThesis11.
2.
1ExaminersshouldassessaMaster'sthesisinthelightofthefollowingcriteria:-thethesisshouldshowevidenceofindependentthoughtandworkbythecandidate;-theinvestigationorcriticalstudyshouldbescholarly;-thecandidateshouldunderstandthesignificanceofthework;and-thethesisandabstractshouldbepresentedingrammatically-correctEnglishorIrishor,exceptionally,inanotherlanguage,andshouldbereadableandsuccinct.
11.
2.
2Examinersshouldassessadoctoralthesisinthelightofthefollowingcriteria:-thethesisshouldcontainoriginal,independentworkthatisrigorous,weightyandsignificant;-thethesisshouldrepresentasignificantcontributiontoknowledgeofthesubjectthroughthediscoveryofnewfactsand/ortheexerciseofindependentcriticalpowers;-thethesisshoulddemonstratethecandidate'sabilitytoundertakefurtherresearch;-thethesisandabstractshouldbepresentedingrammaticallycorrectEnglishorIrishor,exceptionally,inanotherlanguage,andshouldbereadableandsuccinct;-ifthecandidate'sresearchispartofacollaborativegroupproject,thethesisPage30of36shouldindicateclearlythecandidate'scontributionandtheextentofthecollaboration;and-inthevivavoceexamination,thecandidateshoulddemonstratethatthethesispresentedishis/herownwork,andthathe/shehasanadequateunderstandingoftheresearchtopicandofthebroaderfieldofknowledgetowhichtheresearchbelongs.
11.
3VivaVoceExamination11.
3.
1ThevivavoceproceedingsshallbemanagedbyanIndependentChairpersonwhoisappointedbytherelevantHeadofSchoolinconsultationwiththecandidate'ssupervisor.
AChairpersonshouldbeexperiencedindoctoralsupervisionand/orhaveattendedformaltrainingprovidedbytheUniversity.
TheChairpersonisexpectedtosteertheexaminationprocessthroughtoaconclusion.
Inveryexceptionalcaseswheretheexaminationoutcomeisnotstraightforward,theChairperson'sinvolvementmayextendtoengagementwiththeHeadofSchool,AssociateDeanforResearch,FacultyAwardBoardforResearchDegrees,GraduateResearchStudiesBoardortheDeanofGraduateStudies.
TheChairpersondoesnothavetobefromtheSchoolinwhichthestudentisregistered.
11.
3.
2Candidatesmustnotcontacttheirexaminerspriortothevivavoceexamination;anycommunicationshouldbethroughthesupervisor(s)totheIndependentChairperson.
11.
3.
3ThevivavoceexaminationshouldbeheldatDublinCityUniversity(anyacademiccampus)unlesspriorapprovalhasbeenobtainedfromtheGraduateResearchStudiesBoardtoholditelsewhere.
11.
3.
4ExternalandInternalExaminersmaymeetinadvanceofavivavoceexamination,ifanyoftheexaminersdesires,withoutacandidate'sacademicsupervisorand/ortheIndependentChairpersonoftheexaminationbeingpresent.
11.
3.
5ThevivavoceexaminationshallbecarriedoutjointlybytheExternalandInternalExaminersinaprivatesession.
Thecandidate'ssupervisormaybepresentatthevivavoceexamination.
However,thecandidatemustbegiventheoptionofstatingtotheIndependentChairperson,notlaterthantendayspriortotheexamination,thathe/shewouldpreferthesupervisornottobepresent.
Ifthisisindicated,thenthesupervisorshouldnotbepresent.
Thesupervisor,wherepresent,isnotpermittedtoparticipateintheexamination.
He/sheshouldprovideclarificationofanymattersonlyifandwhenrequestedbytheexaminersortheIndependentChairperson.
Thesupervisordoesnotparticipateinthefinaldecisionandshouldleavethemeetingwhilethedeliberationsleadingtothisdecisionaretakingplace,unlessaskedbytheChairpersontoremain.
11.
4Examiners'ReportsandRecommendations11.
4.
1Followingthevivavoceexamination,theexaminersshouldcompletetheformrelatingtotheexaminationofthethesis.
Reportsshouldincorporateacommentaryontheworkpresentedforexaminationaswellasdetailinganycorrectionstobemade.
WheretheExaminersrecommendarevisionandre-submissionofthethesis,theyshouldprovidethecandidatewithaclearwrittenstatementofthechangesrequired,andshouldalsoincludethiswiththeirreports.
11.
4.
2Ifanexaminerwishestochangethewrittenreportonthethesisafterthevivavoce,Page31of36thenthisshouldbedoneattheendoftheexaminationor,atthelatest,withinoneweekoftheexamination(inthelattercase,thereportshouldbesenttotheIndependentChairperson).
11.
4.
3TheChairpersonisresponsibleforsendingthereporttotheRegistry.
11.
4.
4InthecaseofaMaster'scandidatewhere,normally,novivavoceexaminationisrequired,theInternalExaminerisresponsibleforsendingthecompletedreportstotheRegistry,andinformingthestudentoftherecommendation.
11.
4.
5Examinersshouldgivecleargroundsfortheirrecommendation,particularlyifitisnotclear-cutandfavourable,andindicateatimeframeforcorrectionsorrevisions.
Thefinaloutcomeoftheexaminationprocessshouldbereportedasoneofthefollowingrecommendations:i.
thatthedegreesoughtbeawarded;ii.
thatthedegreesoughtbeconditionallyawardedsubjecttoclearlyspecifiedtextualemendations;iii.
thatthedegreesoughtbeconditionallyawardedsubjecttoclearlyspecifiedrevisionstocontent;iv.
thatnodegreebeawarded,butthatthecandidatebeallowedtosubmitarevisedthesis,normallywithinayear;v.
that,whereadoctoralawardissought,aMaster'sdegreebeawardedinsteadvi.
thatnodegreebeawardedasthecandidateisunlikelytoreachthestandardforaresearchaward;orvii.
that,whereaMaster'sdegreewassought,thecandidatebeadvisedandpermittedtowithdrawthethesisforrevisionandre-submissionatalaterdatefortheawardofadoctorate,subjecttothefollowingconditions:Thecandidate,priortosuchre-submissionforthedoctoralaward,musthavebeenaregisteredfull-timegraduateresearchstudentforatleasttwenty-fourmonths(orprorataforapart-timeregisteredpostgraduatestudent).
There-submittedthesisshallbeexaminedinaccordancewiththeregulationsforexaminationofthesespresentedforadoctoralawardand,inanexceptiontoregulation11.
4.
7,byadifferentExternalExaminer,tobeappointedbyGraduateResearchStudiesBoard.
11.
4.
6Whereathesishastobecorrectedorrevised,therevisionsshouldbecarriedouttothesatisfactionoftheInternalExaminerand/ortheExternalExaminer(s),asagreedbytheexaminers.
Ifmultiplerevisionsarerequiredandtheserevisionsarenotdeemedtohavemettherecommendationsoutlinedduringtheexamination,then,theInternalExaminerandExternalExaminer(s)cansubmitalternativerecommendations(asper11.
4.
5(iv-vi)).
Asthesupervisordoesnotparticipateintheexaminationprocess,he/sheshouldnotsignoffonrevisedtheses.
Suchsigningoffisthesoleresponsibilityoftheexaminers.
11.
4.
7Wherenoawardbutaresubmissionisrecommended,normallythesameexaminersassessthenewthesisandafullexamination(includingvivavocefordoctoralcandidates)isundertakenagain.
Insuchcases,theperiodforrevisionofthethesisand/orpresentationforre-examinationshallnormallybenotmorethanoneyearfromthedatewhenthestudentisinformedoftherecommendation.
Thisisthedateofthevivavoceor,wherenovivavoceisheld(suchasinthecaseofaresearchmaster's),thedatewhentheInternalExaminercommunicatestherecommendationtothestudent.
Page32of3611.
4.
8WhereaMaster'sdegreeistobeawardedinsteadofthedoctoratesought,are-formattedthesismustbeprovided,revisedtothesatisfactionoftheInternalExaminerand/ortheExternalExaminer(s)asmaybedeterminedbytheexaminers.
11.
4.
9Followingincorporationofrevisions,thethesisshouldbereviewedonlytoestablishtheextenttowhichtheExaminers'recommendationshavebeenmet.
Thereshouldbenofurtherreviewofthethesisonothergrounds.
Examinersshouldapprovecorrectionswithinsixweeksofgettingtherevisedthesis.
11.
5RemitoftheIndependentChairperson11.
5.
1TheChairperson'sroleistomanagethevivavoceexamination,ensuringthatthecandidateistreatedfairly,toprovideguidanceontheUniversity'sacademicregulationsandpracticesandtocommunicatetheoutcomeoftheexaminationtothestudentfollowingthevivavoceexamination.
TheChairpersonwillmakesurethatalltherequireddocumentationiscompletedandwillcommunicatetheoutcometotheappropriateparties.
11.
5.
2TheChairpersonshouldbedrawnfromapoolofacademicstaffwithexperienceofdoctoralsupervisionand/orhaveattendedformaltrainingprovidedbytheUniversity.
He/sheshallbeunconnectedwiththeprogrammeofresearchcarriedoutbythecandidateunderexamination.
ItisnotallowablethattheindependentpanelmemberactastheChairperson.
11.
5.
3TheChairpersonshallnothaveanyinputinto,orparticipateinanywayin,theassessmentofthecandidate;theassessmentofthecandidateremainsthesoleresponsibilityoftheexaminers.
11.
5.
4TheChairperson,priortothevivavoceexaminationandinconsultationwiththeexaminers,willdeterminetheorderofquestionsandtheoverallformatoftheexamination.
11.
5.
5AcandidatemaybeaskedbytheChairpersontointroducehis/herresearchbrieflyandsummarisethemainfindings.
11.
5.
6Thelengthofthevivavoceexaminationmayvaryinaccordancewithdifferentdisciplinarypractices,anditwillalsodependontheexaminers'requirements.
Asaguideline,itshouldnormallybeintherangeone-and-a-halfhourstothreehours.
11.
5.
7Attheendofthevivavoceexamination,thecandidateandthesupervisor,ifpresent,willbeaskedtoleavetheroomwhiletheexaminersdeliberateontheoutcome(unlessthesupervisorisaskedbytheChairpersontoremain).
Theywillnormallyberequestedtoreturnafterthedecisionhasbeenmadeinordertobeinformedofitbytheexaminers.
11.
5.
8Withreferencetotheseregulations,andinconsultationwiththeexaminers,theChairpersonwillclarifythetimeframesforsubmissionofcorrections,ifany,andsign-offbytherelevantexaminer(s).
11.
5.
9TheIndependentChairpersonensuresthatacorrectedorrevisedthesisissenttotheappropriateexaminer(s)forreviewandfinalsign-off.
11.
5.
10Incaseswherenoawardbutaresubmissionisrecommended,theChairpersoninformsPage33of36theexaminers,supervisor(s)andcandidateofregulations11.
4.
5and11.
4.
7regardingexaminationofaresubmittedthesis.
11.
5.
11TheChairpersonisresponsibleforensuringthattheexaminationform,whichincludestheexaminers'reportsonthethesisandonthevivavoceexamination,iscorrectlyfilledoutandisreturnedtotheRegistryoncethefinalthesishasbeensignedoffbytheInternaland/orExternalExaminer(s).
Ifaresubmission,ornoaward,isbeingrecommended,thenarevisedthesisisnotexpectedatthistime,andtheformsaretobereturnedtoRegistrywithoutdelay.
11.
6ProcedureafterExamination11.
6.
1TheRegistrywillrefertheexaminers'reportstotheappropriateFacultyAwardsBoardforResearchDegreesforconsiderationatitsnextmeeting.
Thereafter,aconsolidatedreportlistingthenamesofcandidatesrecommendedforahigherdegreeispresentedtoAcademicCouncilforapproval,andanoteofcasesrecommendedforresubmission,andthenumberwhereanawardwasnotrecommended.
11.
6.
2TheRegistryadvisescandidatesoftheofficialoutcomeoftheexaminationprocess,includingincaseswhereathesishasbeenreferredforresubmissionorwherenoaward,oranawardlowerthantheonesought,hasbeenrecommendedbytheexaminers.
11.
6.
3Acandidatecannotappealtheoutcomeoftheexaminationonthebasisoftheexaminers'judgment.
Acandidatedoes,however,havetherighttoappealtheoutcomeonthegroundsofprocessandprocedure,asdetailedinsection13.
11.
6.
4Intheeventthat,subsequenttoanawardbeingmade,plagiarismoracademicfraudrelatedtoaresearchawardthesisisproven,AcademicCouncilmayrescindtheapprovalofaresearchaward.
12.
FACULTYAWARDSBOARDSFORRESEARCHDEGREES12.
1EstablishmentofFacultyAwardsBoardsforResearchDegrees12.
1.
1IneachFaculty,thereshallbeconstitutedaBoardforResearchdegreeschairedbytheDeanoftheFacultyorhis/hernominee(whowillnormallybetheAssociateDeanforResearch).
12.
1.
2ThemembershipofeachBoardshallbedrawnfromtheacademicstaffoftheFacultytogetherwithrelevantacademicstaffofotherFacultieswhohavebeeninvolvedincross-disciplinaryresearchprojects.
Supervisorsofcandidateswhohavebeenexamined,andInternalExaminersofsame,mustattend.
Inexceptionalcases,whereasupervisororInternalExaminercannotattend,asuitablenomineewhohasbeenbriefedontheexaminationmustattend.
12.
2SchedulingofFacultyAwardsBoardsforResearchDegrees12.
2.
1Therewillbetwoofficially-scheduledmeetingspercalendaryearofeachoftheFacultyAwardsBoardsforResearchDegrees,oneinSpringandoneinAutumn.
ThePage34of36exactdateswillbeindicatedintheAcademicCalendar.
12.
2.
2TheconveningofameetingoftheFacultyAwardsBoardforResearchDegreesshallbenotifiedtoacademicstaffbytheRegistryfollowingconsultationwiththerelevantDean/AssociateDean.
12.
3RemitofFacultyAwardsBoardforResearchDegrees12.
3.
1TheremitoftheFABRDisto:-considerandapprove(orotherwisewherenecessary)examiners'reportsandtheirrecommendationsinrespectofcandidatespresentingforResearchMaster'sandDoctoralDegrees.
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2Processingofexaminers'reportsandtheirrecommendations:-TheBoardwillberequiredtoensurethattheexaminationprocessforeachcandidatehasbeencarriedoutinaccordancewiththeseAcademicRegulations.
-TheBoardwillberequiredtodrawtheattentionoftheGraduateResearchStudiesBoardtoindividualcommentsbyexaminersifsuchcommentsaredeemedtoprovideusefulfeedbacktotheUniversity.
-TheBoardwillberequiredtospecificallyconsiderissuesarisingfromanegativerecommendationbyanexaminer,andrecommendanappropriatecourseofactiontotheGraduateResearchStudiesBoardandAcademicCouncilfortheirconsideration.
ThesubsequentdecisionofAcademicCouncilinrespectofarecommendationsubmittedbytherelevantFacultyAwardsBoardforResearchDegreeswillbecommunicatedinwritingbytheRegistrytotheresearchstudentconcerned.
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4DocumentationforMeetings12.
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1Examiners'reportsoncandidatesforresearchdegreeswillbeprovidedbytheRegistryandwillbeavailabletotheChairforconsultationbeforethemeeting.
AcopyofeachthesisexaminedwillbeavailableattheBoard.
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APPEALSAppealscanbesubmittedinrespectofnegativerecommendationsregardingprogression,decisionsnottoconfirmortransferastudenttothePhDregister,andtheoutcomeofanexamination.
Transfer/confirmationrecommendationsareapprovedatGRSB,examinationrecommendationsareapprovedattherelevantFABRDmeetingandtheopportunitytoappealfollowsnotificationofthedecisionsoftheseBoards.
Inrespectofnegativeprogressionrecommendation,thedateofdecisionistakenasthedatewhenthecompletedreviewformissubmittedtoRegistry.
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1Appealssubmission13.
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1Appealsmustbesubmitted,usingtheappropriateformandwithsupportingwrittendocumentation,totheSecretaryoftheGraduateResearchStudiesBoard.
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2AppealsmustbesubmittedbythenextdeadlineforconsiderationbyameetingoftheStandingCommittee,followingnotificationofapprovaloftherelevantdecision.
DatesarepublishedintheAcademicCalendar,andlateappealsarenotconsidered.
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2TheGRSBAppealsStandingCommittee13.
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1GRSBwillestablishaStandingCommitteetoconsiderappeals.
ThetermoftheStandingCommitteeis3years,butreplacementmemberscanbeappointedbytheGRSB,shouldthatberequiredwithinthistimeframe.
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2TheStandingCommitteeisnormallychairedbytheChairofGRSB.
TheSecretaryofGRSBactsasSecretarytotheStandingCommittee,andattendsinanon-votingcapacity.
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3MembershipoftheStandingCommitteeisnofewerthan4,butcanbeupto8,andincludesamixofgendersandFacultiesandastudentrepresentative.
Upto3membersoftheStandingCommitteemaybedrawnfromoutsideGRSB,fromapoolofEmeritusprofessors,andothercolleaguesveryexperiencedinresearchstudentsupervisionandexamination.
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4NomemberoftheStandingCommitteecanconsideracasewherehe/shehasaconflictofinterestorpriorsignificantinvolvement.
TheDeanofGraduateStudiescanappointatemporarymemberifthetotalmembershipfallsbelow4,orgenderorFacultymixisnotachievedbecauseofsuchcircumstances.
WheretheDeanofGraduateStudieshasaconflictofinterestorpriorinvolvementinaparticularcase,theStandingCommitteeischairedbyanindependentAssociateDeanforResearch.
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5DecisionsoftheStandingCommitteearesubjecttoapprovalbytheGraduateResearchStudiesBoard,arethenfinalandbinding,andaresubmittedfornotingatAcademicCouncil.
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3GroundsforAppeal13.
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1Astudentmustmakeexplicitthegroundsuponwhichhe/sheisappealingagainstadecisionofasupervisorypanelorexaminers.
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2Anappealmaynotbebasedondisagreementwiththeacademicjudgementoftheexaminersorsupervisorypanel.
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3Anappealisconsideredonlyonthebasisofoneofthefollowing:-anallegedfailuretoadheretotheregulationsoftheUniversityoranargumentastoinsufficiencyofregulationswhichhadabearingonthecase;-documentedcircumstancesaffectingthecandidate'sperformancewhichhe/shewasunableor,forvalidreasons,unwillingtodivulgebeforeadecisionwasreachedandwhichwouldhavemadearealandsubstantialdifferencetothedecision;-acasethatsufficientweightwasnotgiventodocumentedextenuatingcircumstancesnotiedpriortothedecisionbeingreached;or-evidenceofamaterialadministrativeerrororamaterialirregularityinhowtheexamination/reviewwasassessedwhichhasmadearealandsubstantialdifferencetothesupervisorypanel'sorexaminer'sdecision.
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4Appealsmaynotbesubmittedonthebasisofallegationsofinadequaciesinsupervision;complaintsofthatnature,notresolved(asperregulation7.
16)duringtheperiodofstudyPage36of36andbeforethesubmissionofthethesis/confirmation/transferreportorannualreviewwillnotbetakenasgroundsforappeal.
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4OutcomeofanAppealSuccessfulappealswillnotresultinanewacademicdecision,astheStandingCommitteedoesnotre-examinestudentwork.
However,candidatesinrespectofwhomanappealisupheldmaybeawardedfurtheropportunitiestohaveworkconsidered,orsomeotherremedyappliedasappropriate.
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5GraduateTrainingElementsAppealsAppealsarisingfromadecisionoftheGTEAwardBoardshouldbesubmittedtotheExaminationAppealsBoardinaccordancewiththeUniversity'sExaminationAppealsprocedures.
AstudentmayappealagainstadecisionoftheGTEAwardBoardonthefollowinggroundsonly:(i)TheexaminationswerenotconductedinaccordancewiththecurrentregulationsasapprovedbyAcademicCouncil.
(ii)Therewasamaterialadministrativeerrororamaterialirregularityinassessmentprocedureswhichhavemadearealandsubstantialdifferencetohis/herresult.