sufcientjolicloud

FEBRUARY2013EditorialOfceNewswww.
ismte.
org1HappyNewYear,everyone!
ThenewyearmakesmereectonwhereIaminmylifeversuswhatIwanttoachieveandwhatIhaveachievedsofar.
ItseemstomethatIhavebeenpreparingtobeanEditorallmylife.
Thebasicsweresetinplaceataveryyoungage.
HerearethetoptenthingsIlearnedasachildthathelpmeasanEditor:1.
Playwellwithothers.
2.
RemembertheGoldenRule.
3.
Speakandwritewithcorrectgrammar.
4.
Cleanyourroom(oryourdesk).
5.
Realizethatyouwillbegradedonattendanceandparticipation.
6.
Useyourindoorvoice.
7.
Useasmanycrayonsaspossible.
8.
Learnhowtocutandpaste.
9.
Havefunwithwhateveryouaredoing.
10.
Takenaps.
I'msureyoucouldaddtothislist;youallhaveyourownstoriesofthelifejourneysyou'vetaken.
IhopethattheISMTEandEONwillcontinuetobepartofyourjourneyin2013.
IencourageyoutoletmeknowwhatyouwouldliketoseeinEONandwhatsubjectsyoucouldwriteanarticleaboutforus.
Contactmeatdbowman@asge.
org.
HappyNewYeartoeveryone.
TheofcialnewsletteroftheInternationalSocietyofManagingandTechnicalEditorsAllINeededtoKnowAboutBeinganEditorILearnedinKindergartenDeborahE.
Bowman,MFAManagingEditorGIE:GastrointestinalEndoscopydbowman@asge.
orgARTICLESAllINeededtoKnowAboutBeinganEditorILearnedinKindergarten1DeborahE.
BowmanPeerJ–anewstartupintheOpenAccessspace2PeteBineldReportingmetricsforyourjournal/societysocialmediasites4FionaWilliamsandSarahBidgoodTheArchivist'sCookbook:Howshouldwedecidewhatdatashouldbearchivedatpublication8TimVinesWhistlingintheDark10MeghanMcDevittMISCELLANEOUSProofreadingIsaDyingArt!
13Calendar14INTHISISSUE2EditorialOfceNewswww.
ismte.
orgFEBRUARY2013ARTICLEPeerJ–anewstartupintheOpenAccessspacePeerJ–anewstartupintheOpenAccessspacePeteBinfield,Co-FounderandPublisher,PeerJIhavebeenassociatedwithISMTEsincebeforeitlaunched,andwashonoredtobeinvitedtopresenttotherecentISMTEconferenceatWashington,DC,inmycapacityastheco-FounderandPublisherofPeerJ(arecentlylaunchedstartupcompanyintheOpenAccessspace).
Asaresultofthispresentation,IwasaskedtoexpandalittleonbothPeerJandmythoughtsonthefutureofOpenAccessforEON.
PeerJwasco-foundedbymyself(previouslythePublisherofPLOSONE)andJasonHoyt(previouslytheChiefScientistofMendeley).
WelaunchedinJune2012andhavespentthelastsevenmonthsbuildingtheEditorialBoard(whichnownumberssome800academics)andthesubmission,peerreview,andpublicationsoftware,fromscratch.
WehavebeenopenforsubmissionssinceearlyDecember2012,andweexpecttopublishourrstarticlessometimeinmid-February2013.
PeerJdrewconsiderableattentionwhenitlaunched,andanoverviewofsomeofthecoveragecanbefoundathttps://peerj.
com/about/reviews/.
ClearlythebackgroundoftheFounders,aswellasthenancialbackers(O'ReillyMedia,andOATV,bothbackedbyTimO'Reilly)generatedsomeinterest,butultimatelytherealattentionwasonthingslikeourbusinessmodelandproductofferings,andthesearetheaspectsthatIwasaskedtoexpandonaftertheannualmeeting.
PeerJInc.
willhavetwopublications—apreprintservercalledPeerJPrePrintsandaformallypeer-reviewedOpenAccessjournalcalledPeerJ,bothofwhichwillpublishacrossthewholerangeoftheBiologicalandMedicalSciences.
PeerJisajournalwhichreviewscontentonlyforscienticandmethodologicalsoundness,asisdoneatPLOSONEforexample.
ThemainwayinwhichwedifferfrommostOpenAccesspublicationsisviaourbusinessmodel.
MostOApublicationschargeanarticleprocessingfeeforeacharticletheypublish.
Bycontrast,PeerJoffersresearchersalifetimemembership,forasinglelowprice,givingthemtheabilitytopublishfuturearticleswithusforfree.
Thereforethebusinessmodelismovedfromoneinwhichauthorshavetopayforeverypublication,tooneinwhichauthorspayforapersonalmembershipgivingthemlifetimepublicationrights.
AllauthorsonaPeerJpapermusthavea"paidMembership"andtherearethreeMembershiptiers,eachconferringdifferentrights.
Thethreetiersare:Basicat$99(whichallowsaMembertopublishonearticleperyear,inPeerJ,forlife);Enhancedat$199(whichallowsaMembertopublishtwoarticlesperyear,inPeerJ,forlife);andInvestigatorat$299(whichallowsaMembertopublishanunlimitednumberofarticlesperyear,inPeerJ,forlife).
Memberscanupgradefromonetiertoanotheratanytime.
TheonlyconditionofMembershipistoperformone"review"peryear.
Weunderstandthatndingpeoplewhoarewillingtopeer-reviewarticlesisincreasinglyhard,thereforewearetryingtoencouragepeopletoparticipate,atsomelevel,byrequiringeachpayingmembertoprovideone"review"peryearorrisktheirmembershiplapsing.
Forthisrequirement,though,areviewcanbeassimpleasacommentonaPeerJPrePrintsarticleoronapublishedPeerJarticle,oritcanbeassubstantialasaformallyinvitedpre-publicationreviewonafullsubmissiontoPeerJ.
However,thebusinessmodelisonlyourmostvisibledifferentiator—wewilldifferinotherwaystoo.
Forexample,unlikemostpublisherswearegoingtofocusonjustonejournal.
Thismeanswecandevoteourresourcesinatargetedway,concentrateonwhatisimportant,andmakethatonejournalasgoodasitcanpossiblybe.
Andofcoursethepreprintserverisunusualcomparedtomostpublishers.
Thecombinationofthesetwopublicationswillmeanthatanauthorcanhaveawell-rounded,endtoend,publishingexperiencewithus.
WewillalsobeencouragingOpenPeerReview—specicallywewillencouragereviewerstoidentifythemselvestoauthorsandwewillgiveauthorstheoptionofpublishingtheirfullpeerreviewhistoryalongsidetheirpublishedarticle.
ThispracticehasbeensuccessfullyemployedbyTheEMBOJournal,forexample(EMBOdiscussedtheirtransparentpeerreviewprocessintheNovember2012issueofEON),andwehopethatitwillencourageanopenandconstructivereviewprocess.
FEBRUARY2013EditorialOfceNewswww.
ismte.
org3WebelievethatPeerJtakesthebestelementsoftraditionalacademicpublishing,andcombinesthemwiththelatestthinkingonhowtodeliveranddisseminateresearch.
Itiscloseenoughtoestablishedpublicationmodelsthatauthorscanfeelcomfortablewithit,yetinnovativeinmanykeyrespects(thebusinessmodel;theincentivesbuiltintothesystem;theopenpeerreview;thepreprintserverandsoon).
AstothefutureofOpenAccess,IamonrecordpredictingthatOpenAccessisrapidlydisruptingthesubscriptionmodel,andthatverysoonitwillbecomethewayinwhichthemajorityofscholarlycontentispublished.
WhydoIthinkthatArecentstudybyLaaksoandBjork(http://www.
biomedcentral.
com/1741-7015/10/124)reportedthat"immediateavailability"OpenAccesscontentmadeupapproximately11.
6%ofallarticlesindexedbyScopusin2011,andthatthisnumberisrisingatapproximately1%peryear.
Clearlythisisasomewhatlowpercentage,withapparentlyslowgrowth;however,thesamearticlereportsa16.
9%proportionofOAifyouinclude"delayed"OA—whichisstartingtolookalittlemoresignicant.
SowhatdoesthissayaboutthefuturegrowthofOADavidLewisrecentlypublishedanarticleinACRLARTICLEPeerJ–anewstartupintheOpenAccessspacecalled"TheInevitabilityofOpenAccess"(http://crl.
acrl.
org/content/73/5/493.
full.
pdf+html)inwhichheappliesatheoryofdisruptiondevelopedbyClayChristensentoanearlierdatasetfromLaaksoandBjork.
Inthisanalysis,hepredictsa"bestcase"(dependingonyourpointofview!
)dateof2017for50%ofallpublishedcontenttobeOpenAccess(anda"worstcase"of2021).
Iamanoptimist,soIsubscribetothe"bestcase"prediction,andactuallythemostrecentdatafromLaaksoandBjorkwouldappeartokeephispredictiononthe"bestcase"curve.
SoifLewisisright(andIthinkheis)thenwheredoesthisleaveusItleavesuswithinvetoeightyearsofessentiallyalljournalarticles(atleastinSTM)beingpublishedundersomeformofOpenAccess.
Ittakesawhileforajournaltobecomeestablished(ithastakenPLOSONEsomesevenyearstogettoitspresentsize,whichisanimpressive23,500publishedarticlesin2012alone)andsomymessageisthatpublishersneedtostartadaptingnowiftheywanttoremainaviablepublicationvenueinthenearfuture.
Ofcourse,webelievethatPeerJwillrepresentsuchavenue,butwefullyexpecttoseeotherinnovativeanddynamicdevelopmentsinthisspaceinthenextfewyears.
Thisisanexcitingtimetobeinourindustry!
OverlyHonestResearchersThearticlessubmittedtousarewrittencarefullyinformallanguage,butIsometimeswonderwhattheauthorswouldsayiftheywerebeingpainfullyopenabouttheirresearchmethods.
ThesetweetsappearedonTwitterwiththehashtag#OverlyHonestMethods:CoffeedidmoreforthisprojectthanthePrincipalInvestigator.
WhenIsay"researchindicates,"ImeanIreadanabstractonPubMedbecausethefullpaperwasbehindapaywall.
Iusedstudentsassubjectsbecauseratsareexpensiveandyougettooattachedtothem.
Theeppendorftubeswere"shakenlikeapolaroidpicture"untilthatpartofthesongended.
YoucandownloadourcodefromtheURLsupplied.
Goodluckdownloadingtheonlypostdocwhocangetittorun,though.
Theresultsofthestudywerepresentedinthirdpersonpassivevoicetomaximizethesciencynessofthepaper.
WeusedjargoninsteadofplainEnglishtoprovethatadecadeofgradschoolandpostdocmadeussmart.
Bloodsampleswerespunat1500rpmbecausethecentrifugemadeascarynoiseathigherspeeds.
Wediditthiswaybecausethegradstudentwastrainedbyapostdoctrainedbyagradstudentwhoclaimedheknewhowtodoit.
Incubationlastedthreedaysbecausethisishowlongtheundergradforgottheexperimentinthefridge.
Wedidexperiment2becausewedidn'tknowwhattomakeofexperiment1.
4EditorialOfceNewswww.
ismte.
orgFEBRUARY2013Reportingmetricsforyourjournal/societysocialmediasitesARTICLEAsmoreofusbecomeinvolvedincreatingandmaintainingsocialmediasitesforourjournalsorsocieties,manyofusarewonderingexactlywhatandhowwecanreportonourendeavors.
And,attheendoftheday,reportingonsocialmediausageissomethingthatevenwehavemixedfeelingsabout.
Ontheonehand,itisusefultoknowwhoislookingatyoursocialmediasitesandwhattypeofdemographicyouarereachingwithyourcontent.
Ontheotherhand,wehaveonlycursoryevidenceinourindustrythat"likes,""+1s"and"follows,"orevendirectclicksonpostedlinks,correspondwithanincreaseinmanuscriptsubmissions,readershiporcitations.
Inspiteoftheseshortcomings,however,thebottomlineisthatthesereportsareincrediblysimpletorun,so,what'stheharmEvenifyouonlyuseoneofthereportsitwillgiveyousomegoodinsights,butcombiningthedatafrommultiplesocialmediasitereportscangiveyouafairlyaccuratepictureofwhomyouarereachingwithyoursocialmediaeffortsandwhattheyareinterestedin.
Herewesuggestsomepossiblereportingtoolsthatyoumightconsiderusingfromfourofthemainsocialmediasites.
FacebookForanyonewhoisanadminofaFacebookPage,youprobablyalreadyknowthattheyofferausefultoolcalled"Insights"thatprovidesallyoucouldpossiblywanttoknowaboutyourPage,andmore.
WhatyoumightnotknowandthatmightbehelpfulisthattheyprovideaPageInsightsGuidethathelpsexplainitall(http://ads.
ak.
facebook.
com/ads/creative/insights/page-insights-guide.
pdf).
Formostpeoplethehighleveldataisgoingtobesufcient,andthatiseasilyaccessible.
Ifyouwanttokeepitreallysimpleyoucanlimityourreportingtothetotalnumberof"likes"youhaveforyourPage–that'sthenumberofuniquepeoplewholikeyourPage.
Ifyouwanttodelvedeeper,herearethemainresourcesavailabletoyou.
TheOverviewtabshows(forapredeterminedsnapshotintime):FriendsofFans(thenumberofuniquepeoplewhoarefriendswithyourfans,includingyourcurrentfans)PeopleTalkingAboutThis(thenumberofuniquepeoplewhohavecreatedastoryaboutyourPageinthepriorweek)TotalReach(thenumberofuniquepeoplewhohaveseenanycontentassociatedwithyourPageincludinganyAdsorSponsoredStoriespointingtoyourPageinthelastsevendays).
Andgraphicallyitshows:Posts(thesizeofthebubblesonthechartrepresentsthenumberofpostsyourPagepublishedeachday)PeopleTalkingAboutThis(thenumberofuniquepeoplewhohavecreatedastoryaboutyourPageinthesevendaysleadinguptoeachdateshownonthechart)Reportingmetricsforyourjournal/societysocialmediasitesByFionaWilliamsandSarahBidgoodFEBRUARY2013EditorialOfceNewswww.
ismte.
org5Reportingmetricsforyourjournal/societysocialmediasitesARTICLETotalReach(thenumberofuniquepeoplewhohaveseenanycontentassociatedwithyourPageincludinganyAdsorSponsoredStoriespointingtoyourPageinthesevendaysleadinguptoeachdateshownonthechart).
Belowthatyou'llseeeachofyourPoststabulatedwiththedataonReach,numberofEngagedUsers,numberofpeopleTalkingAboutThis,andtheViralityofeachpost(percentageofpeoplewhohavecreatedastoryofyourPagepostoutofthetotalnumberofuniquepeoplewhohaveseenit).
TheLikestaboftheInsightstoolshowsthedemographicsforyourfans–gender,age,country,city,andlanguage–andalsohowyourlikes(andunlikes)haveoccurred(i.
e.
onthePageitself,fromamobile,fromafan'stimeline,fromasearch,etc.
).
TheReachtabshowsthesamedemographicsforthetotalreachofyourPage(thisincludesfriendsoffanswhohaveseenyourcontent),andadditionaldataonhowyoureachedpeople(organic,paid,andviralreach,andnumberoftimespeoplesawanyofyourcontentinagiventimeframe),andPageviews(numberandwebsitesthatreferredpeopletoyourPagefromoutsideofFacebook).
DemographicdataforthePeopleTalkingAboutThistabisonlyavailablewhenmorethan30peopleweretalkingaboutyourPageinthesevendaysprecedingthelastdayofyourselecteddaterange,sotheusefulnessofthistabmaybelimited.
However,thistabdoesshowhowpeoplehavetalkedaboutyourPage(numberofpeoplecreatingstories(likes,comments,shares,tags),andnumberofpeoplewhohaveseenastorybyafriend),andthedrop-downcanbeusedtoseedataforaspecicstorytype.
Forthosereallywantingtogetintothenitty-grittydetails,datacanbeexportedatthePage-levelandPost-levelin.
csvor.
xlsformat.
Google+Google+isprobablyoneofthelesser-usedsocialmediasitesforjournalsandsocietiesanddoesn'tappeartooffermuchinthewayofreporting.
However,it'spossibletoreportonthenumberofpeoplewhoarefollowingyourcommentsbecausetheyhaveyouintheir"circle,"andhowmany+1's(anendorsementthat'sequivalenttotheFacebook"like")youandyourcommentshavereceived.
Theimagebelowshows66+1'sand60peoplewhohavethejournalintheircircles.
6EditorialOfceNewswww.
ismte.
orgFEBRUARY2013Reportingmetricsforyourjournal/societysocialmediasitesARTICLELinkedInBasicstatsforLinkedInGroupsarereadilyaccessibletoeverybodyintheright-handcolumnoftheGrouppage,orundertheMore…/GroupStatisticstabinthemenubaratthetopoftheGrouppage.
HereyoucanaccesstotalnumberofGroupmembers(withgraphsshowinghow/whenthemembershiphasgrown),newmemberslastweek,andweekoverweekgrowthrate;demographicsoftheGroup(inpercentformat)suchassenioritylevel,professionalfunction,location,andindustry;andcommentanddiscussionactivity,whichincludesnumberofcomments,discussion,jobsandpromotionspostedtotheGrouplastweek(withagraphshowingtheincidenceofcommentsanddiscussions).
TwitterFromTwitteritself,thereportingcapabilitiesarelimited.
Youcanseehowmanytweetsyou'veposted,thenumberoffollowersyouhave,andthenumberofpeople/organizationsthatyouarefollowing;butthatdoesn'treallytellyouverymuch.
Ifyou'reinterestedinknowingwhichofyourtweetsaredrawingthemostattentionandwhereyourfollowersarefrom,you'rebestoffusingasocialmediamanagementplatformsuchasHootsuite.
Hootsuitehasbeenmentionedbeforeasahelpfultoolformanagingoneormoresocialmediasites,anditsutilityisnotjustinthemanagementbutalsointhereporting.
Hootsuitehasdifferentplansthatallowaccesstodifferentfunctionalitybutprobablymostjournalswillbeusingthefreeversion.
Thefreereportingislimitedtothe"Ow.
lyClickSummary"report,whichgivesagoodoverviewofwhoyou'reattractingandwhatthey'reinterestedin.
Ow.
ly'saretheshortenedURLsthatHootsuitecreateswhenyouincludeaURLinyourtweet–usinganOw.
lyshortenedURLleavesyoumorecharactersfortherestofthemessageinyourtweet,andallowsyoutoutilizethisreportingfeature.
OnceyouhavetheOw.
lyClickSummaryreportsetup(whichisveryeasytodo),youcanrunitwheneveryouwantorhaveitpreparedandemailedtoyouonyourchosentimeframe.
ThereportshowsyouthenumberofclicksyourOw.
lyURLshavegeneratedinaspeciedtimeframe(lastsevendays,previousweek,monthtodate,speciedrange,etc.
);thegeographicalregionfromwhichtheclickshaveoriginated;thetopreferrers;andthemostpopularlinks.
IfyouuseHootsuitetomanagemultiplesocialmediasitesandusethesameOw.
lyURLinmessageson,forinstance,Twitter,Facebook,andLinkedIn,youwillnoticethattheclick-throughsfromthoseothersocialmediasiteswillbeincorporatedintoyourOw.
lyClickSummarystats.
WhydowecareUsingthemetricsabovewillcertainlyhelpyougetasenseoftherelevanceofyourmaterial,andhavingasocialmediapresencewillallowyoutocommunicatewithyourreadersmorefrequentlyandinalessformalway.
Beyondthis,however,thefullReturnonInvestment(ROI)forsocialmediaFEBRUARY2013EditorialOfceNewswww.
ismte.
org7Reportingmetricsforyourjournal/societysocialmediasitesARTICLEinpublishingisstillbeingexploredanddeveloped.
Withoutadoubt,thepopularityofsocialmediaasaplatformforpromotingjournalsandsocietiesisgrowing,makingitanimportanttrendtoembraceifonlyforthesakeofremainingcurrent.
ISMTEspendstimeateachofitsannualmeetingsprovidingattendeeswithadviceonlaunchingasocialmediacampaign,andnumerouspublicationsarebeginningtopromotenewarticlesandsolicitsubmissionsthroughthesechannels.
Themostelusiveelementofusingsocialmediainourindustry,however,remainsdeterminingitsefcacyinameasurableway.
Formostbusinesses,socialmediafunctionsprimarilyasfreeadvertising,providingavenueforpromotingproducts,services,andinitiativestoahighvolumeofusersfreeofchargeinthehopesofmakingmoney.
Inmanyindustries,itisfairlyeasytomodifytypicalROIcalculationsinsuchawaythattheycanbeusedtodeterminetheprotabilityofasocialmediacampaign.
Withafewtweaks,thetraditionalformulaformeasuringROI,(X-Y)/Y,whereXisyournalresult(nancialrevenue)andYisyourstartinginvestment(oftimeormoney),providesrelativelyconcretefeedbackonwhetherasocialmediacampaignhasbeensuccessful.
Underthismodel,ifyouspend$10tosetupyoursocialmediacampaignandmake$20insalesthroughdirectclicks,youknowyourstrategyworked100%successfully.
Withjournalarticles,however,itcanbedifcultnotonlytocalculateyourROIbuteventodeneyourvariables.
Regardless,acriticalrststeptobeginningacampaignistodeterminewhatyouhopetoaccomplishthroughsocialmediaatyourjournal.
AreyouattemptingtoincreasecitationsAreyouhopingtogainsubscribers/societymembersorattracthigherqualitysubmissionsOnceyouknowyourgoal,youshouldlookcloselyatcurrentmetrics(submissionnumbers,rejectionrate,orevenimpactfactor)to,attheveryleast,establishanaccuratebenchmarkagainstwhichtomeasurethesuccessofyoursocialmediaefforts.
Oneofthemostexcitingpotentialusesforsocialmediainpublishingisasawaynotonlytoincreasecitationsbutalsotopredictwhicharticleswillgarnerthemostciteslongbeforemoretraditionalmeasuresofscholarlyimpactfortherelevantyeararereleased.
Althoughstillsomewhatinconclusive,analysisfromarecentarticlebyGuntherEysenbachintheJournalofMedicalInternetResearchsuggeststhatapapertweetedwithintherstthreedaysafteritispublishedis11timesmorelikelytobehighlycitedthanonethatwasnottweetedinthistimeframe(http://www.
jmir.
org/2011/4/e123/).
Althoughitisunclearfromthesendingswhethertherelationshipbetweentweetsandcitesiscausalorcorrelative,researchseemstoindicatethatsocialmediainpublishingcandomorethansimplycreatehype.
Theso-calledtwimpactfactor,alongwithotheraltmetrics,canprovideameasurablewaytogaugethesuccessofanysocialmediacampaignsyoumightundertake;italsogivesyouarationaleforputtingtimeandeffortintosocialmediawithouttheneedtodenea"citation-to-currency"conversionforcalculatingROI.
Howeveryoudecidetousesocialmediaatyourjournal,accuratemetricsareofcriticalimport:attheveryleast,theywillallowyoutoseewhomyouarereaching,wheretheyare,andwhichofyourarticlesyouraudiencendsmostinteresting;atmost,theycouldhelpyouincreaseyourimpactfactor,yourarticledownloads,yourcirculation,and,potentially,evenyourdisplayadrevenue.
WhilesomeofthemoredetailedfeedbackprovidedbytheBig4socialmediasitescanfeeloverwhelming,theprimaryareasonwhichyouandyourcolleaguesoughttofocusareFacebook"shares"and"likes,"Google"+1s,"LinkedInjoins/comments,Twitter"follows,"anddirectclicksonOw.
lysandwherethesecomefrom.
Armedwiththisinformation,youwillcomeawaywitharelativelycompletepictureofhoweffectiveyourcampaignhasbeenandwhy,andwhatyouandyoureditorsoughttobedoingdifferently.
8EditorialOfceNewswww.
ismte.
orgFEBRUARY2013TheArchivist'sCookbook:HowshouldwedecidewhatdatashouldbearchivedatpublicationARTICLEARTICLETheArchivist'sCookbook:HowshouldwedecidewhatdatashouldbearchivedatpublicationTimVines,ManagingEditorofMolecularEcologyandMolecularEcologyResourcesAskalmostanyoneintheresearchcommunity,andthey'llsaythatarchivingthedataassociatedwithapaperatpublicationisreallyimportant.
Makingsureitactuallyhappensisnotquitesosimple.
Oneofthemainobstaclesisthatit'shardtodecidewhichdatafromastudyshouldbemadepublic,andthisismainlybecauseconsistentdataarchivingstandardshavenotyetbeendeveloped.
It'simpossibleforanyonetowriteexhaustivejournalpolicieslayingoutexactlywhateachkindofstudyshouldarchive(I'vetriedhttp://www.
molecularecologist.
com/data-archiving-the-nitty-gritty/"),sothechallengeistoidentifyforeachpaperwhichdatashouldbemadeavailable.
BeforeIdescribehowwecurrentlydealwiththisissue,IshouldgivesomehistoryofdataarchivingatMolecularEcology.
Inearly2010,wejoinedwiththeveotherbigevolutionjournalsinadoptingthe"JointDataArchivingPolicy,"whichmandatesthat"authorsmakeallthedatarequiredtorecreatetheresultsintheirpaperavailableonapublicarchive.
"ThispolicycameintoforceinJanuary2011,andsinceallvejournalsbroughtitinatthesametimeitmeantthatnoonejournalsufferedtheeffectsofbringingina(potentially)unpopularpolicy.
Tohelpusseewhetherauthorsreallyhadarchivedalltherequireddatasets,westartedrequiringthatauthorsincludea"DataAccessibility"(DA)sectioninthenalversionoftheirmanuscript.
ThisDAsectionlistswhereeachdatasetisstored,andnormallyappearsafterthereferences.
Forexample:DataAccessibility-DNAsequences:GenbankaccessionsF234391-F234402-FinalDNAsequenceassemblyuploadedasonlinesupplementalmaterial-ClimatedataandMaxEntinputles:Dryaddoi:10.
5521/dryad.
12311-Samplinglocations,morphologicaldataandmicrosatellitegenotypes:Dryaddoi:10.
5521/dryad.
12311TheDryadarchive(datadryad.
org)isapublicarchiveforecologyandevolution,andonlyhandlesdatasetsassociatedwithacceptedpapers.
Sinceitallowsauthorstoembargotheirdataforayear(orlongerbyrequest),anduploadupto10GBofdata,it'sausefulalternativetohavingthelesassupplementalmaterial.
Webeganbackin2011byincludingafewparagraphsaboutourdataarchivingpoliciesinpositivedecisionletters(i.
e.
,"accept,minorrevisions"and"accept"),whichaskedforaDAsectiontobeaddedtothemanuscriptduringtheirnalrevisions.
IwouldalsoaddastickynotetotheScholarOneManuscriptsentryforthepaperindicatingwhichdatasetsIthoughtshouldbelisted.
MostauthorsaddedtheDA,butgenerallyonlyincludedsomeofthedata.
Ithenswitchedtoputtingmylistintothedecisionletter,justabovethepolicyitself.
Forexample:"Pleasedon'tforgettoaddtheDataAccessibilitysection-itlookslikethisneedsalegivingsamplingdetails,morphologyandmicrosatellitegenotypesforalladultsandoffspring.
Pleasealsoconsiderprovidingtheinputlesforyouranalyses.
"Thiswasmuchmoreeffectivethanexpectingtheauthorstoworkoutwhichdatawewanted.
However,itstillmeantthatIwascombingthroughtheabstractandthemethodstryingtoworkoutwhatdatahadbeengeneratedinthatmanuscript.
WeuseScholarOneManuscripts'FirstLooksystemforhandlingacceptedpapers,andwedon'texportanythingtobetypesetuntilwe'resatisedwiththeDAsection.
BeingstrictaboutthismakesmostauthorsdealwithourDArequirementsquickly(theydon'twanttheirpaperdelayed),butafewtakelongerwhilewehelpauthorsworkoutwhatwewant.
ThedownsideofthiswholeapproachisthatittakesmequitealotofefforttoworkoutwhatshouldappearintheDAsection,andwouldbeimpossibleinajournalwhereanacademicdoesnotseethenalversionofthepaper.
Amorerobustlong-termstrategyhastoinvolvetheresearchercommunityinidentifyingwhichdatashouldbearchived.
I'lleshoutthestepsbelow,butsimplyput,ournewapproachistoaskauthorstoincludeadraftFEBRUARY2013EditorialOfceNewswww.
ismte.
org9ARTICLETheArchivist'sCookbook:HowshouldwedecidewhatdatashouldbearchivedatpublicationDataAccessibilitysectionatinitialsubmission.
ThisdraftDAsectionshouldlisteachdatasetandsaywheretheauthorsexpecttoarchiveit.
AslongastheDAsectionisthere(evenifit'sempty)wesendthepaperontoaneditor.
Ifitmakesittoreviewers,weaskthemtochecktheDAsectionandpointoutwhatdatasetsaremissing.
ApaperclosetoacceptancecanthuscontainacompleteornearlycompleteDAsection.
Furthermore,anydecienciesshouldhavebeenpointedoutinreviewandcorrectedinrevision.
TheeditorialofcenowhasthemucheasiertaskofcheckingoverthenalDAsectionandmakingsurethatalltheaccessionnumbers,etc.
,areaddedbeforethearticleisexportedtobetypeset.
Theimmediatebenetisthatauthorsareencouragedtothinkaboutdataarchivingwhilethey'restillwritingthepaper–it'sthusmuchmoreanintegralpartofmanuscriptpreparationthananafterthought.
We'vealsofoundthatagrowingproportionofpapers(currentlyabout20%)arebeingsubmittedwithacompletedDAsectionthatrequiresnofurtheractiononourpart.
Iexpectthatthisproportionwillbemorelike80%intwoyears,asthisseemstobehowlongittakestoeffectchangesinauthororreviewerbehavior.
Sincethenegrainofthedetailsmaybeofinterest,I'vebrokendowntheindividualstepsbelow:1)Theauthorssubmittheirpaperwithadraft"DataAccessibility"(DA)statementinthemanuscript;thislistswheretheauthorsplantoarchiveeachoftheirdatasets.
We'veincludedarequiredcheckboxinthesubmissionphasethatstates"AdraftDataAccessibilitystatementispresentinthemanuscript.
"2)ResearchpaperssubmittedwithoutaDAsectionareheldintheeditorialofcechecklistandtheauthorscontactedtorequestone.
Intherstfewmonthsofusingthissystemwehavefoundthatabout40%ofsubmissionsdon'thavethestatementinitially,butafterwerequestittheDAisalmostalwaysemailedwithin3-4days.
Ifwedon'thearforveworkingdaysweunsubmitthepaper;thishashappenedtoaboutonly5%ofpapers.
3)Ifthepapermakesitouttoreview,thereviewersareaskedtocheckwhetherallthenecessarydatasetsarelisted,andifnot,requestadditionsinthemainbodyoftheirreview.
Specically,our"additionalquestions"sectionofthereviewtabinS1Mnowcontainsthequestion:"DoestheDataAccessibilitysectionlistallthedatasetsneededtorecreatetheresultsinthemanuscriptIf'No,'pleasespecifywhichadditionaldataareneededinyourcommentstotheauthors.
"Reviewerscanchoose"Yes,""No,"or"Ididn'tcheck;"thelatterisimportantbecausereviewerswhohaven'tlookedattheDAsectionaren'tforcedtoarbitrarilyclick"Yes"or"No.
"4)Thedecisionletterissenttotheauthorswiththequestionfrom(3)included.
Sincewe'restillintheearlydaysofthissystemandlessthanaquarterofourreviewersunderstandhowtoevaluatetheDAsection,Iamstillcheckingthedatamyselfandrequestingthatanymissingdatasetsbeincludedintherevision.
ThisismucheasierthanbeforeasthereisadraftDAsectiontoworkwithandsometimessomefeedbackfromthereviewers.
5)Theeditorialofcethenmakessurethatanydecienciesidentiedbymyselforthereviewersaredealtwithbythetimethepapergoestobetypeset;thisisnormallydealtwithattheFirstLookstage.
I'dbeveryhappytohelpanyonethatwouldliketoknowmoreaboutthissystemoritsimplementation–pleasecontactmeatmanaging.
editor@molecol.
comSavetheDate!
6thAnnualNorthAmericanISMTEConferenceAugust6-7,2013L'EnfantPlazaHotelWashington,DC6thAnnualEuropeanConference/ISMTE/EASEJointMeetingSeptember23-24,2013HotelAazaertBlankenberge,Belgium10EditorialOfceNewswww.
ismte.
orgFEBRUARY2013WhistlingintheDarkARTICLEARTICLEWhistlingintheDarkGetYourHeadintheCloudMeghanMcDevitt,EditorialAssistant,GIE:GastrointestinalEndoscopyDidyoumakearesolutiontobemoreorganizedin2013Herearesomesimpleandfreecloud-basedservicesandtoolstoclearupthatclutterandgetontopofthingsthisyear.
Whatis"thecloud"Stopcarryingaroundyourashdrivesandexternalharddrives!
Cloud-basedapplicationsareaccessedthroughawebbrowserandstorelesandinformationonremoteserversthatcanberetrievedfromanyinternet-enableddevice.
Basically,thecloudistotheashdrivewhattheashdrivewastotheoppydisk—anewwaytostore,transfer,andaccessyourinformationwithouthavingtorelyonaphysicalstoragedevice.
Jointhecloudandaccessyourlesfromanyinternet-enableddevice.
Didyouknowthatyouareprobablyalreadyusingacloud-basedserviceIfyouhaveaFacebookpageorTwitterhandle,useGoogleemail(gmail)orotherGoogleproductslikeGoogleDrive,oranyphotosharingsiteslikeFlickr,you'realreadypartofthecloud.
TypesofonlineofferingsCloudbasedservicesaretypicallytiered,asinmoststartoutfreeforalimitedamountofstorageandbasicfeatures.
Youcanpaytoupgradeformorestorageandbetteroptions,ifneeded.
Therearehundredsoffreeservicesoutthere—ifthefollowinglistismissingsomethingyouthinkyouneed,justGoogleit!
Desktopsharing/collaborationJoin.
me1—thisserviceissimilartoGoToMeetingexceptit'sfree.
Join.
meallowsyoutoshareyourdesktopwithupto149otherindividualsatnocost.
Italsoincludesadialinnumberforaudioconferencingandyoucansharecontrolbetweenusers.
FreeConferenceCalling2—Afreeconferencecallinglineforupto1,000callersforcallsuptosixhours.
GoogleDrive3—Automaticallyavailablewithagmailaccount,GoogleDriveprovides5GBoffreespaceandworksonPCsandMacsandAndroidandiPhonedevices.
Create,edit,andsharewordles,spreadsheets,presentations,andPDFs.
Collaborateinrealtimetocreateandeditdocuments.
Customizeyourprivacysettingstocontrolwhoseesyourles.
Zoho4—SimilartoGoogleDocs,Zohoisafree,onlineofcesuitethatincludesword1www.
join.
me2www.
freeconferencecalling.
com3https://www.
google.
com/intl/en_US/drive/start/index.
htmlauthuser=04http://www.
zoho.
com/Create,edit,share,andstoreyourdocumentswithGoogleDriveFEBRUARY2013EditorialOfceNewswww.
ismte.
org11ARTICLEWhistlingintheDarkprocessing,spreadsheets,presentations,databases,projectmanagement,andinvoicingcapabilities.
Doodle5—Havingtroubleschedulingmeetingsbetweeneveryone'sschedulesandcalendarplatforms(Outlook,Google,etc.
)TryDoodle,afreeschedulingassistantwithnoregistrationrequired.
It'sevenavailableasanappforyoursmartphoneortablet.
FileSharingCloudMe6—Thisfreeandopenservicestoresandmakesavailableallofyourlesinthecloud,providing3GBofdatastorage.
Filesareeasilyaccessedthroughmobilephones,tablets,orcomputersmakingitsimpleandquicktoshareleswithfamily,friends,orcolleagues.
CloudMeisespeciallygoodformedialeslikephotos,videos,andmusic.
Dropbox7—SimilartoCloudMe,Dropboxisalehostingsitethatofferscloudstorageandlesynchronization.
AspecialDropboxfolderisdownloadedtothedesktop.
Anylesplacedinthisfolderareautomaticallysynchronizedandareaccessiblethroughawebbrowserormobilephoneapplications.
Dropboxisusefulfortransferringlargeles,likevideos.
GraphicsFatPaint8—FatPaintisafreegraphicdesignsoftwareproductandimageeditor,similartoAdobeIllustrator.
BecauseitisamixbetweendesktoppublishingandPhotoshop,FatPaintisconsideredoneofthemostadvancedgraphicsapplicationsontheinternet.
Gimp9—NobudgetforAdobePhotoshopCheckoutGimp,afree,opensourceretouchingandphotoeditingtool.
Easy-to-followtutorialsincludescreenshotstohelpyoubecomefamiliarwiththeprogram.
5http://www.
doodle.
com/6http://www.
cloudme.
com/en7https://www.
dropbox.
com/8http://www.
fatpaint.
com/9http://www.
gimp.
org/Pixlr10—Thisisacloud-basedphotoeditorwithfeaturessimilarto,butmoresophisticatedthan,MicrosoftPaint.
TestitoutonyoursmartphoneortabletwiththePixlrapp.
PC/ComputersCloudo11—CloudoisbasicallyaPC,includingadesktop,les,andwordprocessingtools,ontheinternet.
Itisinstantlyaccessiblefromanycomputer,tablet,ormobilephonenomatteryourlocation.
Stopworryingabouttransferringdocuments,emailingpresentationstoyourself,orsavingphotostoaashdrive.
LogontoyourCloudoaccountandaccessyourleswhereveryouare.
Jolicloud12—VerysimilartoCloudo,Jolicloudhasitsownoperatingsystem,JoliOS.
Saveyourdocuments,photos,andmusictoyourJolicloudserverandaccessyourlesfromanyinternet-enableddevice.
10http://pixlr.
com/11http://www.
cloudo.
com/12http://www.
jolicloud.
com/CreateyourowngraphicsandeditphotoswithFatPaintCloudoisafree,cloud-basedcomputerontheinternet.
12EditorialOfceNewswww.
ismte.
orgFEBRUARY2013WhistlingintheDarkARTICLEARTICLEFree/opensourceapplicationsInadditiontothemanycloud-basedservicesoutthere,thereareanumberoffreeoropensourceapplicationsavailable.
Opensourcesoftwareiscomputersoftwarethatistypicallydevelopedbycommunityinput,makessourcecodeavailable,andisredistributedforfree.
YouareprobablyfamiliarwithafewopensourcesoftwareproductslikethewebbrowserMozillaFirefox,thewordprocessingsuite,OpenOfce,thebloggingplatform,WordPress,ortheAndroidoperatingsystem.
Hereareafewotheropensourceapplications:Ubuntu13—Thisisanoperatingsystem(likeWindowsOSorMacOS)thatcanbedownloadedtoyourcomputerandiscompletelyfree.
TheUbuntuoperatingsystemcanrunallofthestandardapplicationslikewordprocessing,internetbrowsing,andphoto/videoediting.
LivewebinarsareavailableontheUbuntuhomepagetohelpyougetstarted.
OpenProject14—ThisisdownloadablesoftwarethatfunctionssimilartoMicrosoftProjectandisidealfordesktopprojectmanagement.
VZOchat15—VZOchatprovidesfree,high-qualityvideochatandmessagingcapabilitiesforupto120people.
YoucanevenuseVZOchatonyourmobiledevice.
Mint16—Inadditiontoprovidingusefulnancialinformation,Mint.
comisagreatwaytoorganizeandstreamlineyournancesallinonelocation.
TaxAct17—TaxActisafreetaxpreparationsoftwarepackagesimilartoTurboTaxorH&RBlock.
Thefreeversionhandlessimpleandcomplextaxreturns,providesfreee-ling,andhas24/7customersupport.
avast!
18—Thisisafreeantivirusandanti-spywarescanningenginethatcomeshighly13http://www.
ubuntu.
com/14https://www.
openproject.
org/about15http://vzochat.
com/en/Default.
aspx16https://www.
mint.
com/17http://www.
taxact.
com/18http://www.
avast.
com/en-us/indexrecommendedontechnologysitessuchasCNET.
Youcanupgradetohigherprotectionforanadditionalmonthlyfee.
SomethingstokeepinmindThebiggestthingtoconsideristhesecurityofyourlesanddocumentssenttothecloud.
Whilecloudcomputinginnotnecessarilyinsecure,makesurethatyouhavepoliciestocontrolaccessto(passwords,encryption,etc.
)andprotectyourinformation.
Keepinmindthisruleofthumb:ifyou'regoingtosavesomethingtothecloud,makesureit'ssomethingyouwouldbecomfortableleavingatapublicbusstop.
Examinetheenduserlicenseagreement(thatlargechunkoftextyounormallyscrollthroughtoclick"Accept)andtakealookattheprivacyagreements—someservicesmightconsideranythinghostedontheirserveras"theirproperty.
"Rememberthatwhenhostingyourlesonthecloud,youaredependentonaninternetconnection;ifyoucan'tgetonlineorifyouhaveserviceinterruptions,youwillnotbeabletoaccesswhatyouneed.
OtherresourcesThiswebsite—http://www.
techsupportalert.
com/—providesthemostcomprehensivelistoffreeprograms,aps,andotheropensourcesoftware.
Anddon'tforgetaboutGoogle—asimplesearchof"bestcloudcomputingservices"comesupwithplentyofresultstosiftthrough.
DoyouhaveafavoritefreecloudserviceoropensourceapplicationTellusaboutit!
EmailDeborahatdbowman@asge.
org.
Here'smyrecommendationforauseful,freeapp—checkoutFastCustomer,availableforAndroidandiPhone.
Tiredofwaitingonholdforacustomerservicerep,listeningtorecordedvoicesandbadmusicWithFastCustomer,youtelltheappwhoyouwouldliketocallandwhenacustomerserviceagentbecomesavailable,youwillreceiveaphonecall—nowaitinginvolved.
Over3,000companiesarelistedwithFastCustomer.
Giveitatryandsavesometime!
AcknowledgementsRobinRoss,DirectorofTechnology,AmericanSocietyofGastrointestinalEndoscopy,presentedonFreeCloudServicesduringaDiscoveryCaféforstaffonNovember9,2012.
Muchoftheinformationinthisarticlewasdiscussedduringthepresentation.
FEBRUARY2013EditorialOfceNewswww.
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org13ProofreadingIsaDyingArt!
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Editor:DeborahBowmandbowman@asge.
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