purposesmicromedia

11PublicWorksandGovernmentServicesCanadaTravauxpublicsetServicesgouvernementauxCanadaTitle-SujetMediaMonitoringSolicitationNo.
-N°del'invitation03003-140345/AClientReferenceNo.
-N°deréférenceduclient03003-14-0345PW-$$CY-002-63775SolicitationCloses-L'invitationprendfin02:00PMat-àon-le2013-11-25F.
O.
B.
-F.
A.
B.
Plant-Usine:Destination:Other-Autre:AddressEnquiriesto:-Adressertoutesquestionsà:Gariépy,JacquesTelephoneNo.
-N°detéléphone(613)998-8582()FAXNo.
-N°deFAX()-OFFICEOFTHEAUDITORGENERALOFCANADAWESTTWR9THFL.
240SPARKSSTOTTAWAOntarioK1A0G6CanadaFileNo.
-N°dedossiercy002.
03003-140345EasternDaylightSavingTimeEDTTimeZoneFuseauhoraireDestination-ofGoods,Services,andConstruction:Destination-desbiens,servicesetconstruction:REQUESTFORPROPOSALDEMANDEDEPROPOSITIONBidReceiving-PWGSC/Réceptiondessoumissions-TPSGC11LaurierSt.
/11,rueLaurierPlaceduPortage,PhaseIIICore0A1/Noyau0A1GatineauQuébecK1A0S5BidFax:(819)997-9776RETOURNERLESSOUMISSIONS:RETURNBIDSTO:CCCNo.
/N°CCC-FMSNo.
/N°VMEProposalTo:PublicWorksandGovernmentServicesCanadaComments-CommentairesVendor/FirmNameandAddressIssuingOffice-BureaudedistributionCommunicationProcurementDirectorate/Directiondel'approvisionnementencommunication360AlbertSt.
/360,rueAlbert12thFloor/12ièmeétageOttawaOntarioK1A0S5Propositionaux:TravauxPublicsetServicesGouvernementauxCanadaNousoffronsparlaprésentedevendreàSaMajestélaReineduchefduCanada,auxconditionsénoncéesouinclusesparréférencedanslaprésenteetauxannexesci-jointes,lesbiens,servicesetconstructionénumérésicisurtoutefeuilleci-annexée,au(x)prixindiqué(s).
WeherebyoffertoselltoHerMajestytheQueeninrightofCanada,inaccordancewiththetermsandconditionssetoutherein,referredtohereinorattachedhereto,thegoods,services,andconstructionlistedhereinandonanyattachedsheetsattheprice(s)setouttherefor.
Raisonsocialeetadressedufournisseur/del'entrepreneurGETSReferenceNo.
-N°deréférencedeSEAGBuyerId-Iddel'acheteurcy002Date2013-10-28DeliveryOffered-LivraisonproposéeDeliveryRequired-LivraisonexigéeVendor/FirmNameandAddressSignatureDateNameandtitleofpersonauthorizedtosignonbehalfofVendor/Firm(typeorprint)Nomettitredelapersonneautoriséeàsigneraunomdufournisseur/del'entrepreneur(taperouécrireencaractèresd'imprimerie)Instructions:VoirauxprésentesInstructions:SeeHereinSeeHereinRaisonsocialeetadressedufournisseur/del'entrepreneurTelephoneNo.
-N°detéléphoneFacsimileNo.
-N°detélécopieurPage1of-de27CanadaTABLEOFCONTENTSPART1-GENERALINFORMATION1.
Introduction2.
Summary3.
DebriefingsPART2-BIDDERINSTRUCTIONS1.
StandardInstructions,ClausesandConditions2.
SubmissionofBids3.
FormerPublicServant4.
Enquiries-BidSolicitation5.
ApplicableLawsPART3-BIDPREPARATIONINSTRUCTIONS1.
BidPreparationInstructionsPART4-EVALUATIONPROCEDURESANDBASISOFSELECTION1.
EvaluationProcedures2.
BasisofSelectionPART5-CERTIFICATIONS1.
MandatoryCertificationsRequiredPrecedenttoContractAwardPART6-RESULTINGCONTRACTCLAUSES1.
StatementofWork2.
StandardClausesandConditions3.
TermofContract4.
Authorities5.
ProactiveDisclosureofContractswithFormerPublicServants6.
Payment7.
InvoicingInstructions8.
Certifications9.
ApplicableLaws10.
PriorityofDocumentsListofAnnexes:Annex"A"StatementofWorkAnnex"B"BasisofPaymentSolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page2of-de27PART1-GENERALINFORMATION1.
IntroductionThebidsolicitationisdividedintosevenpartsplusattachmentsandannexes,asfollows:Part1GeneralInformation:providesageneraldescriptionoftherequirement;Part2BidderInstructions:providestheinstructions,clausesandconditionsapplicabletothebidsolicitation;Part3BidPreparationInstructions:providesbidderswithinstructionsonhowtopreparetheirbid;Part4EvaluationProceduresandBasisofSelection:indicateshowtheevaluationwillbeconducted,theevaluationcriteriathatmustbeaddressedinthebid,andthebasisofselection;Part5Certifications:includesthecertificationstobeprovided;Part6ResultingContractClauses:includestheclausesandconditionsthatwillapplytoanyresultingcontract.
TheAnnexesincludetheStatementofWorkandtheBasisofPayment.
2.
Summary(i)ThisrequirementistosupplytheCommunicationsGroupoftheOfficeoftheAuditorGeneralofCanada(OAG)acomprehensive,integratedweb-basedmediamonitoringandcommunications-managementsystemtomaketheirmediarelationspracticesmorecomprehensiveandmoreefficient.
(ii)TheperiodofthecontractisfromFebruary1,2014toJanuary31,2015withfour(4)optionalone(1)yearperiods.
(iii)TherequirementissubjecttoAgreementonInternalTrade(AIT).
(iv)TherequirementissubjecttoapreferenceforCanadiangoodsand/orservices.
3.
DebriefingsBiddersmayrequestadebriefingontheresultsofthebidsolicitationprocess.
BiddersshouldmaketherequesttotheContractingAuthoritywithin15workingdaysofreceiptoftheresultsofthebidsolicitationprocess.
Thedebriefingmaybeinwriting,bytelephoneorinperson.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page3of-de27PART2-BIDDERINSTRUCTIONS1.
StandardInstructions,ClausesandConditionsAllinstructions,clausesandconditionsidentifiedinthebidsolicitationbynumber,dateandtitlearesetoutintheStandardAcquisitionClausesandConditionsManual(https://buyandsell.
gc.
ca/policy-and-guidelines/standard-acquisition-clauses-and-conditions-manual)issuedbyPublicWorksandGovernmentServicesCanada.
Bidderswhosubmitabidagreetobeboundbytheinstructions,clausesandconditionsofthebidsolicitationandaccepttheclausesandconditionsoftheresultingcontract.
The2003(2013-06-01)StandardInstructions-GoodsorServices-CompetitiveRequirements,areincorporatedbyreferenceintoandformpartofthebidsolicitation.
1.
1SACCManualClausesA3015T(2008-12-12)Certifications2.
SubmissionofBidsBidsmustbesubmittedonlytoPublicWorksandGovernmentServicesCanada(PWGSC)BidReceivingUnitbythedate,timeandplaceindicatedonpage1ofthebidsolicitation.
Duetothenatureofthebidsolicitation,bidstransmittedbyfacsimiletoPWGSCwillnotbeaccepted.
3.
FormerPublicServantContractsawardedtoformerpublicservants(FPS)inreceiptofapensionorofalumpsumpaymentmustbeartheclosestpublicscrutiny,andreflectfairnessinthespendingofpublicfunds.
InordertocomplywithTreasuryBoardpoliciesanddirectivesoncontractswithFPS,biddersmustprovidetheinformationrequiredbelowbeforecontractaward.
DefinitionsForthepurposesofthisclause,"formerpublicservant"isanyformermemberofadepartmentasdefinedintheFinancialAdministrationAct,R.
S.
,1985,c.
F-11,aformermemberoftheCanadianArmedForcesoraformermemberoftheRoyalCanadianMountedPolice.
Aformerpublicservantmaybe:A.
anindividual;B.
anindividualwhohasincorporated;C.
apartnershipmadeofformerpublicservants;ord.
asoleproprietorshiporentitywheretheaffectedindividualhasacontrollingormajorinterestintheentity.
"lumpsumpaymentperiod"meanstheperiodmeasuredinweeksofsalary,forwhichpaymenthasbeenmadetofacilitatethetransitiontoretirementortootheremploymentasaresultoftheimplementationofvariousprogramstoreducethesizeofthePublicService.
Thelumpsumpaymentperioddoesnotincludetheperiodofseverancepay,whichismeasuredinalikemanner.
"pension"meansapensionorannualallowancepaidunderthePublicServiceSuperannuationAct(PSSA),R.
S.
,1985,c.
P-36,andanyincreasespaidpursuanttotheSupplementaryRetirementBenefitsAct,R.
S.
,1985,c.
S-24asitaffectsthePSSA.
ItdoesnotincludepensionspayablepursuanttotheCanadianForcesSuperannuationAct,R.
S.
,1985,c.
C-17,theDefenceServicesPensionContinuationAct,1970,c.
D-3,theRoyalCanadianMountedPolicePensionContinuationAct,1970,c.
R-10,andtheRoyalCanadianMountedPoliceSuperannuationAct,R.
S.
,1985,c.
R-11,theMembersofParliamentRetiringAllowancesAct,R.
S.
,1985,c.
M-5,andthatportionofpensionpayabletotheCanadaPensionPlanAct,R.
S.
,1985,c.
C-8.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page4of-de27FormerPublicServantinReceiptofaPensionAspertheabovedefinitions,istheBidderaFPSinreceiptofapensionYes()No()Ifso,theBiddermustprovidethefollowinginformation,forallFPSinreceiptofapension,asapplicable:A.
nameofformerpublicservant;B.
dateofterminationofemploymentorretirementfromthePublicService.
Byprovidingthisinformation,BiddersagreethatthesuccessfulBidder'sstatus,withrespecttobeingaformerpublicservantinreceiptofapension,willbereportedondepartmentalwebsitesaspartofthepublishedproactivedisclosurereportsinaccordancewithContractingPolicyNotice:2012-2andtheGuidelinesontheProactiveDisclosureofContracts.
WorkForceAdjustmentDirectiveIstheBidderaFPSwhoreceivedalumpsumpaymentpursuanttothetermsoftheWorkForceAdjustmentDirectiveYes()No()Ifso,theBiddermustprovidethefollowinginformation:A.
nameofformerpublicservant;B.
conditionsofthelumpsumpaymentincentive;C.
dateofterminationofemployment;D.
amountoflumpsumpayment;E.
rateofpayonwhichlumpsumpaymentisbased;F.
periodoflumpsumpaymentincludingstartdate,enddateandnumberofweeks;G.
numberandamount(professionalfees)ofothercontractssubjecttotherestrictionsofaworkforceadjustmentprogram.
Forallcontractsawardedduringthelumpsumpaymentperiod,thetotalamountoffeesthatmaybepaidtoaFPSwhoreceivedalumpsumpaymentis$5,000,includingApplicableTaxes.
4.
Enquiries-BidSolicitationAllenquiriesmustbesubmittedinwritingtotheContractingAuthoritynolaterthanseven(7)calendardaysbeforethebidclosingdate.
Enquiriesreceivedafterthattimemaynotbeanswered.
Biddersshouldreferenceasaccuratelyaspossiblethenumbereditemofthebidsolicitationtowhichtheenquiryrelates.
CareshouldbetakenbybidderstoexplaineachquestioninsufficientdetailinordertoenableCanadatoprovideanaccurateanswer.
Technicalenquiriesthatareofaproprietarynaturemustbeclearlymarked"proprietary"ateachrelevantitem.
Itemsidentifiedas"proprietary"willbetreatedassuchexceptwhereCanadadeterminesthattheenquiryisnotofaproprietarynature.
CanadamayeditthequestionsormayrequestthattheBidderdoso,sothattheproprietarynatureofthequestioniseliminated,andtheenquirycanbeansweredwithcopiestoallbidders.
EnquiriesnotsubmittedinaformthatcanbedistributedtoallbiddersmaynotbeansweredbyCanada.
5.
ApplicableLawsAnyresultingcontractmustbeinterpretedandgoverned,andtherelationsbetweenthepartiesdetermined,bythelawsinforceinOntario.
Biddersmay,attheirdiscretion,substitutetheapplicablelawsofaCanadianprovinceorterritoryoftheirchoicewithoutaffectingthevalidityoftheirbid,bydeletingthenameoftheCanadianprovinceorterritoryspecifiedandinsertingthenameoftheCanadianprovinceorterritoryoftheirchoice.
Ifnochangeismade,itacknowledgesthattheapplicablelawsspecifiedareacceptabletothebidders.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page5of-de27PART3-BIDPREPARATIONINSTRUCTIONS1.
BidPreparationInstructionsCanadarequeststhatbiddersprovidetheirbidinseparatelyboundsectionsasfollows:SectionI:TechnicalBid(4hardcopies)SectionII:FinancialBid(1hardcopy)SectionIII:Certifications(1hardcopy)Pricesmustappearinthefinancialbidonly.
Nopricesmustbeindicatedinanyothersectionofthebid.
Canadarequeststhatbiddersfollowtheformatinstructionsdescribedbelowinthepreparationoftheirbid:(a)use8.
5x11inch(216mmx279mm)paper;(b)useanumberingsystemthatcorrespondstothebidsolicitation.
SectionI:TechnicalBidIntheirtechnicalbid,biddersshoulddemonstratetheirunderstandingoftherequirementscontainedinthebidsolicitationandexplainhowtheywillmeettheserequirements.
Biddersshoulddemonstratetheircapabilityanddescribetheirapproachinathorough,conciseandclearmannerforcarryingoutthework.
Thetechnicalbidshouldaddressclearlyandinsufficientdepththepointsthataresubjecttotheevaluationcriteriaagainstwhichthebidwillbeevaluated.
Simplyrepeatingthestatementcontainedinthebidsolicitationisnotsufficient.
Inordertofacilitatetheevaluationofthebid,Canadarequeststhatbiddersaddressandpresenttopicsintheorderoftheevaluationcriteriaunderthesameheadings.
Toavoidduplication,biddersmayrefertodifferentsectionsoftheirbidsbyidentifyingthespecificparagraphandpagenumberwherethesubjecttopichasalreadybeenaddressed.
SectionII:FinancialBidBiddersmustsubmittheirfinancialbidinaccordancewiththeBasisofPaymentinAnnex"B".
ThetotalamountofApplicableTaxesmustbeshownseparately.
SectionIII:CertificationsBiddersmustsubmitthecertificationsrequiredunderPart5.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page6of-de27PART4-EVALUATIONPROCEDURESANDBASISOFSELECTION1.
EvaluationProcedures(a)Bidswillbeassessedinaccordancewiththeentirerequirementofthebidsolicitationincludingthetechnicalandthefinancialevaluationcriteria.
(b)AnevaluationteamcomposedofrepresentativesofCanadawillevaluatethebids.
Priortocontractaward,BiddersmayberequestedtoprovidealivedemonstrationtodemonstratethattheirsystemisabletomeetalltherequirementsasdescribedintheAnnex"A"StatementofWork.
Canadareservestherighttodeclareabidnon-responsive,intheeventthattheBidEvaluationTeamdeterminesthattheBidderhasnotsuccessfullydemonstratedtheirtechnicalabilitytomeettherequirement.
(c)Theevaluationteamwilldeterminefirstiftherearethree(3)ormorebidswithavalidCanadianContentcertification.
Inthatevent,theevaluationprocesswillbelimitedtothebidswiththecertification;otherwise,allbidswillbeevaluated.
Ifsomeofthebidswithavalidcertificationaredeclarednon-responsive,orarewithdrawn,andlessthanthreeresponsivebidswithavalidcertificationremain,theevaluationwillcontinueamongthosebidswithavalidcertification.
Ifallbidswithavalidcertificationaresubsequentlydeclarednon-responsive,orarewithdrawn,thenalltheotherbidsreceivedwillbeevaluated.
1.
1TechnicalEvaluation1.
1.
1MandatoryTechnicalCriteriaBiddersmustmeetallthemandatoryrequirements.
Proposalsnotmeetingallofthemandatoryrequirementswillbegivennofurtherconsiderationandwillbedeclarednon-responsive.
ProposalsmeetingallofthemandatoryrequirementswillgoontobeevaluatedforthePoint-RatedRequirements.
M1BilingualServiceBiddersmustdemonstratethattheyhavethelanguagecapabilitiestoprovideservicesasdescribedinthestatementofwork,equallyeffectively,inbothofficiallanguages(EnglishandFrench).
M2CustomerSupportBiddersmustdemonstratethattheyhavetheabilityandtheresourcestoprovideon-siteimplementation,on-sitetrainingandongoingcustomersupport.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page7of-de27M3Television,radioandprintBiddersmustprovidealistofCanadianradioandtelevisionstationsandnewspapersregularlymonitored.
ListsmaybesubmittedinhardcopyoronCD,DVDorUSB,andmustincludeprovince,cityandstation/publicationname.
Ataminimum,theBiddermustmonitorthefollowingEnglishandFrenchtelevisionandradiostationsandnewspapers:NationalTelevision-24hournewscoverage:CBCNationalNetworkCTVNewsChannelRDICPACLCNNationalRadio:CBCRadio1SRCRadio1NationalNewspapers:TheGlobeandMailNationalPostLaPresseM4WebandsocialmediacoverageBiddersmustdemonstratethattheyhavetheabilitytoprovideprintarticlesfromonlinemediasourcesandmentionsfromsocialmediaastheyhappen.
M5ReportingBiddersmustdemonstratetheyhavetheabilitytopushinformationfromtheirplatform,invariousformats,toe-mailandpersonalhandhelddevices.
M6ContactDatabaseBiddersmustdemonstratetheyhavetheabilitytoincludeanup-to-dateandcomprehensivemediacontactdatabase(local,regional,provincialandnationalmediaoutlets:radio,television,print,magazines)toallowfortheOAGtodistributepressreleaseseitherthroughanintegratedweb-baseddistributionsystemorintheformofdownloadablecontactlists.
Thedatabasemediacontactmanagementsystemmustallowtrackingofcontactswithjournaliststhroughtheinputofnotesaswellastheabilitytoarchive,organizeandsearchthenotes.
M7Content/Form-basedsystemBiddersmustdemonstratethattheyhavetheabilitytoprovideaform-basedsystem,integratedintotheplatform,whichfacilitatestrackingofcontactwithjournalistsandallowsfortheorganization,archivingandsearchingofenterednotes,aswellasentryofmediaitemsnotappearingthroughsearcheswithinthetool.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page8of-de27M8MediaAnalysisToolsBiddersmustdemonstratethattheirplatformincludesmediaanalysistoolswhichcananalyzethemediacoverageoftheOAGovertheshortandlongtermbyautomaticallygeneratinggraphsthatvisuallyexplaintheanalysis.
1.
1.
2PointRatedTechnicalCriteriaOnlyproposalsthatmeetalloftheMandatoryRequirementswillbeconsideredintheevaluationofthePoints-Ratedrequirements.
Tobeconsideredresponsive,anproposalmustobtainaminimumscoreof70%foreachofthepointsratedcriteria,aswellasanoverallminimumscoreof75%forthepointsratedcriterias.
R1.
ApproachandMethodology(maximum40points/minimum28points)TheBiddershoulddescribetheapproachandmethodologytheywillusetocarryoutthetasks/deliverablesoutlinedintheStatementofWork.
TheBidder'sresponseshouldincludeinformationonthefollowing:R1.
1Methodology:(maximum10points)Methodology,includingspecificactivitiestheBidderwillundertaketodeliverallaspectsoftherequirementsasdetailedintheStatementofWork.
ThisshouldincludeadetailedworkplanthatincludesanimplementationplananddefinestherolesandresponsibilitiesoftheBidderanditsagents,employeesandsubcontractorswhowillbeinvolvedinprovidingthedeliverables.
R1.
1willbeevaluatedasfollows:TotalpointsforR1.
1:10pointsDetailedandcomplete;Clearlydefinesrolesandresponsibilities;Implementationplanisclear;NoclarificationrequiredLimiteddetails;Doesnotclearlydefinerolesandresponsibilities;SomeclarificationrequiredNotprovided2WorkPlan(maximum4points)Methodologyprovided;Clearlydemonstratesability;Demonstratescompleteandfullunderstandingofrequirements;AddressesallrequirementsasdetailedinthestatementofworkMethodologyprovided;Doesnotclearlydemonstrateability;Doesnotfullydemonstrateanunderstandingoftherequirements;DoesnotaddressallrequirementsasdetailedinthestatementofworkNotprovided3Methodology(maximum6points)2points(criterionisfullymet)1point(criterionispartiallymet)0points(criterionisnotmet)Weight-ing*R1.
1-Methodology*Weighting:TodeterminetheBidder'spoints,thepointsobtainedforeachcriterionwillbemultipliedbytheweightingfactor.
Forexample,whereaweightingfactorforacriterionis3andtheBidder'sscoreis2points,thetotalpointsforthatcriteriawillbe6.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page9of-de27R1.
2Approach:(maximum30points)Biddersshouldprovidethefollowing:Detailthemediamonitoringfunctionsoftheweb-basedsystem(access,searchability,alerts,mediaanalysisandreportingfunctions;(15pts)Detailthemediarelationsfunctionsoftheweb-basedsystem(mediacontactsdatabase,pressreleasedistribution,entering,searchingandarchivalofnotes,organization/categorizationofcommunicationsmaterials)(15points)R1.
2willbeevaluatedasfollows:TotalpointsforR1.
2:30pointsDetailedandcomplete;Clearlydemonstratesability;Demonstratescompleteandfullunderstandingofrequirements;NoclarificationrequiredLimiteddetails;Doesnotclearlydemonstrateability;Doesnotfullydemonstrateanunderstandingoftherequirements;SomeclarificationrequiredNotprovided1.
5Mediarelationsfunctions(maximum15points)Eachofthefollowingwillbeevaluated:i)mediacontactsdatabase(max3points)ii)abilitytosendpressreleases(max3points)iii)abilitytoenterandarchivenotes(max3points)iv)abilitytosearchnotes(max3points)v)abilitytoincludeandorganizecommunicationsmaterials(max3points)Detailedandcomplete;Clearlydemonstratesability;Demonstratescompleteandfullunderstandingofrequirements;NoclarificationrequiredLimiteddetails;Doesnotclearlydemonstrateability;Doesnotfullydemonstrateanunderstandingoftherequirements;SomeclarificationrequiredNotprovided1.
5Mediamonitoringfunctions(maximum15points)Eachofthefollowingwillbeevaluated:i)systemaccess(max3points)ii)searchability(max3points)iii)alertscapability(max3points)iv)mediaanalysiscapability(max3points)v)reportingfunctions(max3points)2points(criterionisfullymet)1point(criterionispartiallymet)0points(criterionisnotmet)Weight-ingR1.
2-ApproachSolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page10of-de27TotalpointsforR1:40pointsR2ExperienceandExpertise(maximum40points/28-pointsminimum)Biddersshouldprovideadetailsoftworelevant*projectscompletedorongoing(foraminimumof6months)withinthelastthreeyearsfromtheclosingdateofthisRFP,thatdemonstratetheirexperienceinprovidingaweb-basedmediamonitoringsystemasdescribedinthestatementofwork.
*relevantisdefinedasprojectswherethebidderhasprovidedaweb-basedmediamonitoringsystemcapableofprovidingtheservicesasdescribedinthestatementofworkatAnnexA.
Thefollowinginformationshouldbeincludedforeachprojectsubmitted:1.
ProjectDescriptiona.
Nameandaddressoftheclient;b.
Adescriptionoftheprojectincludingdatesandduration;c.
Name,title,role,andcurrenttelephonenumberoftheprimaryclientcontact.
Thispersonmaybecontactedtoverifydetailsprovided.
2.
ServicesProvided:Adescriptionofthefollowingservicesprovidedforeachproject:i)Provisionofabilingualinterface;ii)MonitoringofnewsarticlesfromCanadiannewspapersavailableontheInternet;iii)Monitoringofonlinenewssites,majorInternationalandRegionalonlinepublications,corporateandGovernmentsites;iv)IntegrationofnewscontentavailablethroughtheGovernmentofCanadaElectronicMediaMonitoringProgram;v)Summariesfromnational,regionalandlocaltelevisionnewsandpublicaffairsprogrammingairingacrossCanada;vi)AccesstovideoclipsfromCanadiantelevisionstationsinnear-realtime;vii)Summariesfromnational,regionalandlocalradionewsandpublicaffairsprogrammingairingacrossCanada;viii)AccessaudioclipsfromCanadianradiostationsinnear-realtime;ix)MonitoringofsocialmediaincludingFacebook,Twitter,Internetforums,comments,videosandblogs;x)Accesstoamediacontactsdatabase;xi)Abilitytodistributepressreleases;xii)Provisionofamediacontactmanagementsystemthatallowstrackingofcontactswithjournaliststhroughtheinputofnotesaswellastheabilitytoarchive,organizeandsearchthenotes;xiii)Automatedalertsthatpushmediacontentbyemailortohand-helddevices;xiv)Mediaanalysistools;xv)Reportingfeaturesthatallowgenerationofreportsinelectronicformats(i.
e.
Word,Excel,PDF)SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page11of-de27Eachprojectwillbeevaluateduptoamaximumof20pointsperprojectTotalpointsforDescription:10(Max5pointperproject)FullyDescribed;Allelementsprovided;Clearlydemonstratescapabilityandexperience.
Notfullydescribed;Someelementsmissing;Doesnotdemonstrateexperience.
Noprovided2.
5ProjectDescription(max5pointsperproject)2points(criterionisfullymet)1point(criterionispartiallymet)0points(criterionisnotmet)Weight-ing1.
ProjectDescriptionCriterionTotalpointsforServicesProvided:30(Max15pointsperproject)xv)Reportingxiv)MediaAnalysisxiii)AutomatedAlertsxii)MediaContactManagementSystemxi)Abilitytosendpressreleasesx)MediaContactsDatabaseix)MonitoringofSocialMediaviii)Accesstoaudioclipsvii)RadioMonitoringvi)Accesstovideoclipsv)TelevisionMonitoringiv)IntegrationofEMMcontentiii)MonitoringofOnlineNewsSitesii)NewspaperMonitoringi)BilingualInterfaceDescriptionclearlydemonstratescapabilityandexperience;Informationclearandcomplete;NoclarificationrequiredDescriptiondemonstratesbasiccapability;Limitedexperience;DescriptionisunclearSomeclarificationrequired.
ServicenotprovidedDescriptionofservicesprovidedwillbeevaluatedasfollowstoamaximumof1pointspercriterion)1point(criterionisfullymet).
5point(criterionispartiallymet)0points(criterionisnotmet)2.
ServicesProvidedCriterionTotalpointsforR2:40(Max20pointsperproject)SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page12of-de27R3Samples(max30points/minimum21)TheBiddershouldprovidethefollowingscreenshotsfromapastprojectofthesameorsimilarsizeandscopeastheoneidentifiedintheRFP:i)Searchscreen(2points)ii)Resultspage(2points)iii)Samplebroadcast(radio/television)summaryinFrenchandEnglish(4points)iv)Samplebroadcast(radio/television)transcriptinFrenchandEnglish(4points)v)SampleFrenchlanguagenewspaperarticle(2points)vi)SampleEnglishlanguagenewspaperarticle(2points)vii)Samplevideoclip(2points)viii)Samplemediaanalysisgraph(3points)ix)SampleMediaReport(3points)x)Sampleformforenteringmediacontactnotes(3points)xi)Samplesocialmediaitems,inbothFrenchandEnglish(3points)R4ScopeofCoverage(30pointsmax/21pointsminimum)Biddersshouldsubmitthefollowingforevaluationofscopeofcoverage:I)CompletelistofEnglishandFrenchtelevisionstationsmonitored.
ii)CompletelistofEnglishandFrenchradiostationsmonitored.
iii)CompletelistofEnglishandFrenchCanadianprintmediamonitorediv)BriefdescriptionandnumberofInternetnewssitesmonitoredv)Fulldescriptionofsocialmediamonitoringoffered.
vi)BriefdescriptionandnumberofcontactsintheContractorsmediacontactdatabase,andexplanationofupdatingregularityPrintmediamonitoredisextensive-allmajorcitiesaswellasmanyofthesmallermarketsareincludedandincludestheabilitytointegrateEMMsources.
Printmediamonitoredislimited;-coverageincludesmostmajorcitiesandsomesmallermarketsDoesnotincludetheabilitytointegrateEMMsourcesNotprovided2.
5iii)Printmediamonitored(max5points)AllStationsmonitoredareextensiveandincludestheregionalaffiliatesStationsmonitoredarelimited;ThenumberofstationsmonitoredislimitedornoregionalaffilatesNotprovided2.
5ii)Radiostationsmonitored(max5points)AllStationsmonitoredareextensiveandincludestheregionalaffiliatesStationsmonitoredarelimited;ThenumberofstationsmonitoredislimitedornoregionalaffilatesNotprovided2.
5i)Televisionstationsmonitored(max5points)2point(criterionisfullymet)1point(criterionispartiallymet)0points(criterionisnotmet)WeightingScopeofCoverageSolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page13of-de27TotalpointsforScopeofCoverage:30Numberofcontactsisextensive;ThedatabaseisupdatedregularlyandfrequentlyNumberofcontactsislimited;Doesnotprovideregular,timelyupdatingNotprovided2.
5vi)Mediacontactsdatabase(max5points)Socialmediamonitoredisextensiveandincludesallofthefollowing:TwitterFacebookYoutubeInternetforumsBlogsSocialmediamonitoredislimitedanddoesnotincludeallofthefollowing:TwitterFacebookYoutubeInternetforumsBlogsNotprovided2.
5v)Socialmediamonitored(max5points)NumberofInternetnewssitesmonitoredisextensive(morethan25,000)NumberofInternetnewssitesmonitoredislimited(lessthan25,000)Notprovided2.
5iv)Internetsitesmonitored(max5points)Totalpoints(R1,R2,R3,R4):140pointsmax/98pointsminimum(70%)1.
1.
2.
1DemonstrationPriortocontractaward,BiddersmayberequestedtoprovidealivedemonstrationtodemonstratethattheirsystemisabletomeetalltherequirementsasdescribedintheAnnex"A"StatementofWork.
Canadareservestherighttodeclareabidnon-responsive,intheeventthattheBidEvaluationTeamdeterminesthattheBidderhasnotsuccessfullydemonstratedtheirtechnicalabilitythemeettherequirement.
ThedemonstrationmustbeconductedatnocosttoCanada.
Canadawillprovidenofewerthanfivedaysworkingdaysofnoticebeforethescheduleddateforthedemonstration.
Despitethewrittenbid,ifCanadadeterminesduringademonstrationthattheBidder'sproposedsolutiondoesnotmeettherequirementsofthisbidsolicitation,thebidwillbedeclarednon-responsive.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page14of-de271.
2FinancialEvaluationForevaluationpurposesonly,thefollowingyearlyestimatedquantitieswillbeusedbytheContractingAuthoritytocalculatetheTOTALAGGREGATEPRICE(TAP).
TheTAPwillbeevaluatedonthetotalrequirement,includingoptionyears,usingthefirmall-inclusiveratesproposedbytheBidderinAnnex"B".
Yearlyestimatedquantities:2PerhourRequestedcustomizationoftheservice3.
Customization800PerwordRequestedtranscriptsfromradioandtelevisionprogramming10PerclipRequestedaudioclipsfromradiobroadcasts10PerclipRequestedvideoclipsfromtelevisionbroadcasts2.
Rateforclips/transcriptsreceivedinexcessof20peryear:12PermonthAsindicatedatAnnex"B"BasisofPayment1.
MonthlyAccessFeefor2usersQuantityUnitDescriptionRequirement2.
BasisofSelectionTobedeclaredresponsive,abidmust:(a).
complywithalltherequirementsofthebidsolicitation;(b).
meetallmandatorytechnicalevaluationcriteria;and(c).
obtaintherequiredminimumof75%percentoverallofthepointsforthetechnicalevaluationcriteriawhicharesubjecttopointrating.
(d).
thebiddermustdemonstrateifrequested,throughalivedemonstration,thattheirsystemisabletomeetalltherequirementsasdescribedintheAnnexAStatementofWork.
2.
Bidsnotmeeting(a)or(b)or(c)or(d)willbedeclarednon-responsive.
Neithertheresponsivebidthatreceivesthehighestnumberofpointsnortheonethatproposedthelowestpricewillnecessarilybeaccepted.
Theresponsivebidwiththelowestevaluatedpriceperpointwillberecommendedforawardofacontract.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page15of-de27PART5-CERTIFICATIONSBiddersmustprovidetherequiredcertificationsanddocumentationtobeawardedacontract.
ThecertificationsprovidedbybidderstoCanadaaresubjecttoverificationbyCanadaatalltimes.
Canadawilldeclareabidnon-responsive,orwilldeclareacontractorindefault,ifanycertificationmadebytheBidderisfoundtobeuntruewhetherduringthebidevaluationperiodorduringthecontractperiod.
TheContractingAuthoritywillhavetherighttoaskforadditionalinformationtoverifytheBidder'scertifications.
Failuretocomplywiththisrequestwillalsorenderthebidnon-responsiveorwillconstituteadefaultundertheContract.
1.
MandatoryCertificationsRequiredPrecedenttoContractAward1.
1CodeofConductandCertifications-RelateddocumentationBysubmittingabid,theBiddercertifiesthattheBidderanditsaffiliatesareincompliancewiththeprovisionsasstatedinSection01CodeofConductandCertifications-BidofStandardInstructions2003.
TherelateddocumentationthereinrequiredwillassistCanadainconfirmingthatthecertificationsaretrue.
2.
AdditionalCertificationsPrecedenttoContractAwardThecertificationslistedbelowshouldbecompletedandsubmittedwiththebidbutmaybesubmittedafterwards.
Ifanyoftheserequiredcertificationsisnotcompletedandsubmittedasrequested,theContractingAuthoritywillsoinformtheBidderandprovidetheBidderwithatimeframewithinwhichtomeettherequirement.
FailuretocomplywiththerequestoftheContractingAuthorityandmeettherequirementwithinthattimeperiodwillrenderthebidnon-responsive.
2.
1CanadianContentCertification2.
1.
1.
SACCManualclauseA3050(2010-01-11)CanadianContentDefinition.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page16of-de27PART6-RESULTINGCONTRACTCLAUSESThefollowingclausesandconditionsapplytoandformpartofanycontractresultingfromthebidsolicitation.
1.
StatementofWork1.
1ThecontractorwillfulfilltherequirementinaccordancewiththeStatementofWorkatAnnexB.
2.
StandardClausesandConditionsAllclausesandconditionsidentifiedintheContractbynumber,dateandtitlearesetoutintheStandardAcquisitionClausesandConditionsManual(https://buyandsell.
gc.
ca/policy-and-guidelines/standard-acquisition-clauses-and-conditions-manual)issuedbyPublicWorksandGovernmentServicesCanada.
2.
1GeneralConditions2035(2013-06-27)GeneralConditions-HigherComplexity-Services,applytoandformpartoftheContract.
3.
SecurityRequirementThereisnosecurityrequirementapplicabletothisContract.
4.
TermofContract4.
1PeriodoftheContractTheperiodofthecontractisfromFebruary1,2014toJanuary31,2015,inclusive.
4.
2OptiontoExtendtheContractTheContractorgrantstoCanadatheirrevocableoptiontoextendthetermoftheContractbyuptofour(4)additionalone(1)yearperiodunderthesameconditions.
TheContractoragreesthat,duringtheextendedperiodoftheContract,itwillbepaidinaccordancewiththeapplicableprovisionsassetoutintheBasisofPayment.
CanadamayexercisethisoptionatanytimebysendingawrittennoticetotheContractorbeforetheexpirydateoftheContract.
TheoptionmayonlybeexercisedbytheContractingAuthority,andwillbeevidencedforadministrativepurposesonly,throughacontractamendment.
4.
Authorities4.
1ContractingAuthorityTheContractingAuthorityfortheContractis:JacquesGariepy(ortheauthorizedrepresentative)PublicWorksandGovernmentServicesCanadaCommunicationProcurementDirectorate360AlbertStreet,12thFloorOttawa,OntarioK1A0S5Tel:613-998-8582SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page17of-de27Fax:613-993-2581E-mailjacques.
gariepy@pwgsc-tpsgc.
gc.
caTheContractingAuthorityisresponsibleforthemanagementoftheContractandanychangestotheContractmustbeauthorizedinwritingbytheContractingAuthority.
TheContractormustnotperformworkinexcessoforoutsidethescopeoftheContractbasedonverbalorwrittenrequestsorinstructionsfromanybodyotherthantheContractingAuthority.
5.
2ProjectAuthorityTheProjectAuthorityfortheContractis(tobeinsertedatcontractaward).
TheProjectAuthorityistherepresentativeofthedepartmentoragencyforwhomtheWorkisbeingcarriedoutundertheContractandisresponsibleforallmattersconcerningthetechnicalcontentoftheWorkundertheContract.
TechnicalmattersmaybediscussedwiththeProjectAuthority;however,theProjectAuthorityhasnoauthoritytoauthorizechangestothescopeoftheWork.
ChangestothescopeoftheWorkcanonlybemadethroughacontractamendmentissuedbytheContractingAuthority.
5.
3Contractor'sRepresentative:Name:Title:Telephone:Facsimile:E-mail:6.
PaymentInconsiderationoftheContractorsatisfactorilycompletingallofitsobligationsundertheContract,theContractorwillbepaidafirmprice,asspecifiedinAnnexB-BasisofPaymentforacostof(tobeinsertedatcontractaward).
Customsdutiesareincluded,andapplicableTaxesareextra.
6.
1BasisofPayment-LimitationofExpenditure1.
Canada'stotalliabilitytotheContractorundertheContractmustnotexceedtobeinsertedatcontractaward).
CustomsdutiesareincludedandApplicableTaxesareextra.
2.
NoincreaseinthetotalliabilityofCanadaorinthepriceoftheWorkresultingfromanydesignchanges,modificationsorinterpretationsoftheWork,willbeauthorizedorpaidtotheContractorunlessthesedesignchanges,modificationsorinterpretationshavebeenapproved,inwriting,bytheContractingAuthoritybeforetheirincorporationintotheWork.
TheContractormustnotperformanyworkorprovideanyservicethatwouldresultinCanada'stotalliabilitybeingexceededbeforeobtainingthewrittenapprovaloftheContractingAuthority.
TheContractormustnotifytheContractingAuthorityinwritingastotheadequacyofthissum:A.
whenitis75percentcommitted,orB.
four(4)monthsbeforethecontractexpirydate,orC.
assoonastheContractorconsidersthatthecontractfundsprovidedareinadequateforthecompletionoftheWork,SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page18of-de27whichevercomesfirst.
3.
Ifthenotificationisforinadequatecontractfunds,theContractormustprovidetotheContractingAuthorityawrittenestimatefortheadditionalfundsrequired.
ProvisionofsuchinformationbytheContractordoesnotincreaseCanada'sliability.
6.
2SACCManualClausesA2000C(2006-06-16)ForeignNationals(CanadianContractor)A2001C(2006-06-16)ForeignNationals(ForeignContractor)C0705C(2010-01-11)DiscretionaryAuditH1008C(2008-05-12)MonthlyPayment7.
InvoicingInstructions1.
TheContractormustsubmitinvoicesinaccordancewiththesectionentitled"InvoiceSubmission"ofthegeneralconditions.
Invoicescannotbesubmitteduntilallworkidentifiedintheinvoiceiscompleted.
Invoicesmustbedistributedasfollows:A.
Theoriginalandone(1)copymustbeforwardedtotheaddressshownonpage1oftheContractforcertificationandpayment.
B.
One(1)copymustbeforwardedtotheContractingAuthorityidentifiedunderthesectionentitled"Authorities"oftheContract.
8.
CertificationsCompliancewiththecertificationsandrelateddocumentationprovidedbytheContractorinitsbidisaconditionoftheContractandsubjecttoverificationbyCanadaduringthetermoftheContract.
IftheContractordoesnotcomplywithanycertification,providetherelateddocumentationorifitisdeterminedthatanycertificationmadebytheContractorinitsbidisuntrue,whethermadeknowinglyorunknowingly,Canadahastheright,pursuanttothedefaultprovisionoftheContract,toterminatetheContractfordefault.
9.
ApplicableLawsTheContractmustbeinterpretedandgoverned,andtherelationsbetweenthepartiesdetermined,bythelawsinforceinOntario.
10.
PriorityofDocumentsIfthereisadiscrepancybetweenthewordingofanydocumentsthatappearonthelist,thewordingofthedocumentthatfirstappearsonthelisthaspriorityoverthewordingofanydocumentthatsubsequentlyappearsonthelist.
(a)theArticlesofAgreement;(b)thegeneralconditions2035(2013-06-27)GeneralConditions-HigherComplexity-Services;(c)AnnexA,StatementofWork;(d)AnnexB,BasisofPayment;(e)Theofferor'sofferdatedSolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page19of-de27ANNEXASTATEMENTOFWORK1.
ObjectiveTheCommunicationsGroupoftheOfficeoftheAuditorGeneralofCanada(OAG)hasarequirementforacomprehensive,integratedweb-basedmediamonitoringandcommunications-managementsystemtomaketheirmediarelationspracticesmorecomprehensiveandmoreefficient.
2.
ScopeTheContractormustprovideOAGwithaccesstoaweb-basedsystemthatintegratesthefollowingmediamonitoringandanalysis,andmediarelationstasks,andprovides:2.
1Mediamonitoring,alertsandanalysisReliableandinstantaneousaccessto,andmonitoringofmediaisrequired.
TheContractormustmonitoranddeliverthroughtheweb-basedsystem,relevantmediaitemsaccordingtokeywordsidentifiedbytheProjectAuthorityfromthefollowingmediasources:2.
1.
1PrintNewsarticlesfromCanadiannewspapersavailableontheInternet,orthroughtheGovernmentofCanadaElectronicMediaMonitoringProgram(EMM).
TheContractorshouldhavetheabilitytointegratetheEMMcontentintothesystem.
TheContractormusthavethenecessarypermissionsfromtheEMMcontentproviders(CEDROM-SNiInc.
,CanadianPressEnterprisesInc.
,PostmediaNetworkInc.
,SunMediaCorporationandTheGlobeandMailInc.
,andanyotherrelevantsource)inordertoretrieveandprocesstheEMMfilescontentsonbehalfoftheOAG,forthepurposeofmediamonitoringandanalysis.
2.
1.
2TelevisionNearrealtimesummariesfromnational,regionalandlocaltelevisionnewsandpublicaffairsandotherprogrammingairingacrossCanada,includingaccesstonearrealtime*videoclipsonanasandwhenrequestedbasis.
Summariesmustbecontentrelevantandprovidesufficientcontextualinformationtoallowforin-depthanalysis.
ThelistofEnglishandFrenchtelevisionstationsmonitoredmustincludeCBC/Radio-CanadaandaffiliatesCTVGlobemediaandaffiliates,CPAC,Quebecorandaffiliates,Shawandaffiliates,APTN,Vandaffiliates,Télé-Québec,Globalandaffiliates.
*Nearrealtimeisdefinedasthedelayintimerequiredforelectroniccommunicationandautomaticdataprocessing.
Thisimpliesthattherearenosignificantdelays.
2.
1.
3RadioNearrealtimesummariesfromnational,regionalandlocalradionewsandpublicaffairsandotherprogrammingairingacrossCanadaincludingaccesstonearrealtimeaudioclipsonanasandwhenrequestedbasis.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page20of-de27Summariesmustbecontentrelevantandprovidesufficientcontextualinformationtoallowforin-depthanalysis.
ThelistofEnglishandFrenchradiostationsmonitoredmustincludeCBC/Radio-Canadaandaffiliates,AstralMedia,BellMediaRadio,CorusEntertainment,RogersCommunications,RNCMedia,VistaBroadcastGroup2.
1.
4InternetNewsarticlesfromCanadiannewspapers,tradepublications,communitynewspapersandnewswiresavailableviatheInternet;Onlinenewssites,majorInternationalandRegionalon-linepublications,corporateandGovernmentofCanadawebsites;SocialMediaThecontractormustproviderealtimemonitoringofsocialmediaincluding:FacebookMicromedia(Twitter)InternetforumsVideos(e.
g.
Youtube)Blogs2.
2MediaRelations2.
2.
1MediaContactDatabaseThesystemmustincludeamediacontactsdatabaseprovidingdetailed,uptodatenewsorganizationsandcontactstoallowtheOAGtodistributepressreleaseseitherthroughanintegratedweb-baseddistributionsystemorintheformofdownloadablee-maillists.
Themediacontactsdatabasemustcontainmediacontactinformationfornational,regionalandcommunitynewspapers,radioandtelevisionstationsfromacrossCanada.
2.
2.
2MediaContactManagementThesystemmustincludeaform-basedmethodtofacilitatetrackingofcontactwithjournalistsandtoallowfortheorganizationandarchivingofnotes.
Contententeredmustbearchivedandsearchable.
2.
2.
3IntegrationofCommunicationsMaterialThesystemmustallowforthearchiving/organizingofcommunicationsmaterialrelatedtospecificsubjectsimportanttotheOAGandlinkedtomediamonitoringtoassesseffectivenessofcommunicationsstrategies.
2.
3Alerts,AnalysisandReportingThesystemmustallowtotheusers(s)tocreateautomatedalertsthatwillpushthemediacontentviaemailcompatiblewithmobiledevices,especiallyBlackBerry.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page21of-de27ThesystemmustincludemediaanalysistoolstoanalyzethemediacoverageoftheOAGovertheshortandlongtermbyautomaticallygeneratinggraphsthatexplain:toneofcoveragecoveragebylanguageinEnglishandFrenchcoveragebycategory(e.
g.
"news","editorial/opinion")coveragebymediatype(print,radio,television,Internet)coveragebyregioncoveragebytopiccoveragebydateReportingfeaturesmustbeprovidedtoallowtheOAGtoassesscoverageandproducemediareportsinseveralelectronicformats(word,excel,PDF)thatcanbedistributedbye-mailwithintheOAG.
3.
ConstraintsThesystemmustbecustomizable,haveabilingual(EnglishandFrench)interface,andofferfullon-siteimplementation,trainingandongoingsupporttousers.
TheProjectAuthoritymayrequirecustomizationofthesystemtoenabletheOAGtoadapttheirowncodingandreportingmethodologiesandtoallowforaccurateevaluationofmediacoverage.
IfminorcustomizingisrequiredthereshallbenoadditionalcosttoOAG.
WherethereisarequestbytheProjectAuthorityforcustomizationthatisnotminorinnature,theContractormustprovidedetailsofthealterationsandassociatedcoststotheProjectAuthorityforreviewandapproval.
TheContractorcannotundertakeanyalterationwithoutthewrittenauthorizationoftheContractingAuthorityandwillbeevidencedthroughacontractamendment.
SolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page22of-de27ANNEXBBASISOFPAYMENTThebidderMUSTprovideunitpricesintheunitrequested.
Ifthebidder'sproposalcontainspricinginaunitotherthantheonesrequested,theirbidwillbefoundnon-compliantandnofurtherevaluationwillbeDone.
Thebidderisrequiredtosubmitfirm,allinclusiveunitrates,asdetailedbelow,GST/HSTextraifapplicable.
Allpricesaretoincludetravellivinganddirectexpensesincurredintheperformanceoftheworksuchascopyrightfees,longdistancecalls,andanyothercostreimbursableitems.
ItistheresponsibilityoftheContractortoobtainandmaintainatitsowncostallpermits,licenses,regulatoryapprovalsandcertificatesrequiredtoperformtheWork.
Canadawillnotprovidepaymenttoanythirdpartyforsuchpermits,licensesorapprovals.
B.
1.
FortheinitialcontractperiodfromFebruary1,2014toJanuary31,2015:PerhourRequestedcustomizationoftheservice3.
CustomizationPerwordRequestedtranscriptsfromradioandtelevisionprogrammingPerclipRequestedaudioclipsfromradiobroadcastsPerclipRequestedvideoclipsfromtelevisionbroadcasts2.
Rateforclips/transcriptsreceivedinexcessof20peryear:PermonthIncludes:SetupUnlimitedtrainingMonthlyAccessUnlimitedtelevisionmonitoringandbroadcastsummaries*UnlimitedradiomonitoringandbroadcastsummariesUnlimitedprintandWebarticlesUpto20radio/televisionclipsand/ortranscriptsperyearInternetmonitoringAccesstomediacontactdatabase*Thesummariesmustbecontentrelevantandprovidesufficientcontextualinformationtoallowforin-depthanalysis.
1.
MonthlyAccessFeefor2usersRateUnitDescriptionRequirementSolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page23of-de27B.
2.
ForthefirstoptionalcontractperiodfromFebruary1,2015toJanuary31,2016:PerhourRequestedcustomizationoftheservice3.
CustomizationPerwordRequestedtranscriptsfromradioandtelevisionprogrammingPerclipRequestedaudioclipsfromradiobroadcastsPerclipRequestedvideoclipsfromtelevisionbroadcasts2.
Rateforclips/transcriptsreceivedinexcessof20peryear:PermonthIncludes:UnlimitedtrainingMonthlyAccessUnlimitedtelevisionmonitoringandbroadcastsummaries*UnlimitedradiomonitoringandbroadcastsummariesUnlimitedprintandWebarticlesUpto20radio/televisionclipsand/ortranscriptsperyearInternetmonitoringAccesstomediacontactdatabase*Thesummariesmustbecontentrelevantandprovidesufficientcontextualinformationtoallowforin-depthanalysis.
1.
MonthlyAccessFeefor2usersRateUnitDescriptionRequirementSolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page24of-de27B.
3.
ForthesecondoptionalcontractperiodfromFebruary1,2016toJanuary31,2017:PerhourRequestedcustomizationoftheservice3.
CustomizationPerwordRequestedtranscriptsfromradioandtelevisionprogrammingPerclipRequestedaudioclipsfromradiobroadcastsPerclipRequestedvideoclipsfromtelevisionbroadcasts2.
Rateforclips/transcriptsreceivedinexcessof20peryear:PermonthIncludes:UnlimitedtrainingMonthlyAccessUnlimitedtelevisionmonitoringandbroadcastsummaries*UnlimitedradiomonitoringandbroadcastsummariesUnlimitedprintandWebarticlesUpto20radio/televisionclipsand/ortranscriptsperyearInternetmonitoringAccesstomediacontactdatabase*Thesummariesmustbecontentrelevantandprovidesufficientcontextualinformationtoallowforin-depthanalysis.
1.
MonthlyAccessFeefor2usersRateUnitDescriptionRequirementSolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page25of-de27B.
4.
ForthethirdoptionalcontractperiodfromFebruary1,2017toJanuary31,2018:PerhourRequestedcustomizationoftheservice3.
CustomizationPerwordRequestedtranscriptsfromradioandtelevisionprogrammingPerclipRequestedaudioclipsfromradiobroadcastsPerclipRequestedvideoclipsfromtelevisionbroadcasts2.
Rateforclips/transcriptsreceivedinexcessof20peryear:PermonthIncludes:UnlimitedtrainingMonthlyAccessUnlimitedtelevisionmonitoringandbroadcastsummaries*UnlimitedradiomonitoringandbroadcastsummariesUnlimitedprintandWebarticlesUpto20radio/televisionclipsand/ortranscriptsperyearInternetmonitoringAccesstomediacontactdatabase*Thesummariesmustbecontentrelevantandprovidesufficientcontextualinformationtoallowforin-depthanalysis.
1.
MonthlyAccessFeefor2usersRateUnitDescriptionRequirementSolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
/N°CCC-FMSNo/N°VME03003-14-0345cy00203003-140345Page26of-de27B.
5.
FortheforthoptinalcontractperiodfromFebruary1,2018toJanuary31,2019:PerhourRequestedcustomizationoftheservice3.
CustomizationPerwordRequestedtranscriptsfromradioandtelevisionprogrammingPerclipRequestedaudioclipsfromradiobroadcastsPerclipRequestedvideoclipsfromtelevisionbroadcasts2.
Rateforclips/transcriptsreceivedinexcessof20peryear:PermonthIncludes:UnlimitedtrainingMonthlyAccessUnlimitedtelevisionmonitoringandbroadcastsummaries*UnlimitedradiomonitoringandbroadcastsummariesUnlimitedprintandWebarticlesUpto20radio/televisionclipsand/ortranscriptsperyearInternetmonitoringAccesstomediacontactdatabase*Thesummariesmustbecontentrelevantandprovidesufficientcontextualinformationtoallowforin-depthanalysis.
1.
MonthlyAccessFeefor2usersRateUnitDescriptionRequirementSolicitationNo.
-N°del'invitationAmd.
No.
-N°delamodif.
BuyerID-Iddel'acheteur03003-140345/Acy002ClientRef.
No.
-N°deréf.
duclientFileNo.
-N°dudossierCCCNo.
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